HomeMy WebLinkAboutPark & Rec Commission 2019-06-06 Agenda
PARK AND RECREATION
COMMISSION AGENDA
Special Meeting
Thursday, June 6, 2019
7:00 P.M.
San Rafael Community Center, 618 B Street
CALL TO ORDER
• Pledge of Allegiance
• Roll Call
AGENDA AMENDMENTS
MINUTES
1. Approve regular meeting minutes of March 21, 2019
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
3. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
MATTERS BEFORE THE COMMISSION
If necessary to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
4. Marin Bocce Federation Annual Report
5. Review the Measure A Work Plan for July 1, 2019 – June 30, 2020
COMMISSION REPORTS AND COMMENTS
6. Other brief reports on any meetings, conferences, and/or seminars attended by the
Commission members.
STAFF COMMENTS
7. Schedule of Upcoming Meetings and Events of Interest
NEXT MEETING: June 20, 2019
ADJOURNMENT
Parks and Recreation Commission Agenda Page 2 of 2 September 20, 2018
Notice
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours
before the meeting, shall be available for inspection at the Community Services Department, San Rafael,
Community Center, 618 B Street, San Rafael, CA 94901, and placed with other agenda-related materials on
the table at the Commission meeting prior to the meeting. American Sign Language interpreters and assistive
listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3333 (voice) at least 72
hours in advance. Copies of documents are available in accessible formats upon request. Public
transportation is available through Golden Gate Transit, Line 20 or 23. Paratransit is available by calling
Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical
sensitivity to attend the meeting/hearing, individuals are requested t o refrain from wearing scented products.
1
PARK AND RECREATION COMMISSION
DRAFT MINUTES
_____________________________________________________________________________________________
San Rafael Community Center – 618 B Street, San Rafael, CA
March 21, 2019 – 7:00 p.m.
CALL TO ORDER/
Chair Tom Obletz called the meeting to order at 7:00 p.m.
Pledge of Allegiance
Roll Call
Commissioners Present: Chair Tom Obletz, Vice Chair Mark Machado, Nicholas Skewes-
Cox, Cecily Emerson, Mark Bustillos and Stacey Laumann
(arrived at 7:06)
Commissioners Absent: Kat Reisinger and Jeff Jones
Staff Present: Debbie Younkin, Senior Recreation Supervisor, Becky Ordin,
Senior Administrative Assistant, Catherine Quffa, Management
Analyst, Ashley Howe, Senior Recreation Supervisor
AGENDA AMENDMENTS
None
MINUTES
1. Approve regular meeting minutes of March 21, 2019
A motion was made my Commissioner Machado, seconded by Commissioner Obletz, to
approve the minutes of the March 21, 2019 meeting as corrected. The motion was approved
unanimously.
MEETING OPEN TO THE PUBLIC
2
2. Introductions/Awards/Recognitions/Presentations
None
3. Public Comment from the audience regarding items not listed on the agenda
None
MATTERS BEFORE THE COMMISSION
4. Request to Name the Greenhouse located at the Falkirk Cultural Center for former Mayor
Larry Mulryan and the Marin Master Gardeners
Ashley Howe presented the Agenda Report. Ms. Howe introduced Kathleen Cerf, former
Mayor Larry Mulryan’s daughter and her husband Richard Cerf.
Ms. Cerf described how her father was committed to keeping open space in San Rafael. He
was on the Planning Commission, and served on the Council for 12 years, and was Mayor for
12 years. In 1973, the Dollar family was going to sell the land of the Falkirk Estate and convert
the land to apartments. At the time, former Mayor Mulryan felt that the building was a beautiful
gem and received approval to purchase the 11,000 acre estate for $275,000. As a result, Ms.
Cerf would love to see her father’s commitment to the City of San Rafael and the Falkirk
Cultural Center be recognized with a plaque.
Commissioner Obletz asked if the intent was to acknowledge the contributions and efforts to
the City by renaming the greenhouse after him ; and also, what was the connection to the
Master Gardeners. Ms. Cerf stated that her father had become very involved with the Ma stser
Gardners and the Falkirk Cultural Center really “came to life” as a result of the efforts. She
also stated that naming the Greenhouse after her father and the Master Gardners would be
wonderful way to recognize their efforts and commitment.
Commissioner Obletz made a motion to approve the request to rename the Greenhouse at the
Falkirk Cultural Center after former Mayor Larry Mulryan and the Marin Master Gardeners and
to forward their recommendation to the City Council for their review and consideration.
Commissioner Skewes-Cox seconded the motion.
AYES: Commissioners: Laumann, Machado, Obletz, Bustillos and Skewes-Cox
NOES: Commissioners: None
ABSENT: Commissioners: Jones and Reisinger
The motion passed.
3
COMMISSION REPORTS AND COMMENTS
5. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Commissioner Obletz passed out the Community Services Activities Guides and Camp Menus.
He commented that they looked good and that we have a lot to offer to the community.
STAFF COMMENTS
None
6. Schedule of Upcoming Meetings and Events of Interest.
Commissioner Obletz announced there will be a Canal soccer tournament on April 7 th for the
Urban Soccer Park and the Marin Master Gardeners Tomato Market is scheduled for
Saturday, April 27, 2019, at Bon Air Center in Greenbrae and at Pini Hardware in Novato.
In addition, the neighborhood celebration sponsored by the “B Team” and the Gerstle Park
Neighborhood Association is scheduled for Saturday, April 27th at the new Albert Park
Playground. The Grand Opening of the Playground will be held on Monday, April 29 th at 3:30
p.m.
Commissioner Obletz also brought to everyone’s attention the three community meetings
regarding planning for the new library will be held on April 27th, April 30th and May 2nd.
ADJOURNMENT
The meeting was adjourned 7:22 p.m.
PARK AND RECREATION COMMISSION
AGENDA REPORT
June 6, 2019
Item #4
TITLE: MARIN BOCCE FEDERATION ANNUAL REPORT
SUMMARY
Since 1994, in partnership with the City of San Rafael, the Marin Bocce Federation
(Federation) has provided public bocce ball facilities and programs in Albert Park. The
Federation is a non-profit organization dedicated to promoting the sport of bocce for all
local citizens to enhance their social and physical well-being.
The term of the current Agreement is from December 1, 2011 until November 30, 2030,
inclusive, subject to earlier termination pursuant to Section 8. Upon expiration, the term
of the Agreement may be renewed for 15 additional years.
Per the Agreement, the Marin Bocce Federation is required to provide the Park and
Recreation Commission with an annual report that includes a summary of their
operations, activities and budget.
RECOMMENDATION
It is recommended that the Park and Recreation Commission receive and comment.
BACKGROUND
In 1993, the City Council approved a Masterplan Amendment for Albert Park that
included the installation of a new bocce ball facility, playground and formal garden
features. In 1994, the City established a partnership with the Marin Bocce Federation, a
non-profit corporation which is dedicated to promoting the sport of bocce for all local
citizens to enhance their social and physical well-being.
As part of the original agreement, the Federation was approved to install equipment,
furnishings and facilities for the sport of bocce ball in Albert Park with provisions that it
made those facilities accessible for public use. The Federation installed over $1.1
million of improvements to the Bocce Complex (Complex) between 1994 and 2012.
During the time, the Federation and the City amended and extended the original
Agreement to coincide with site improvements and the enhanced program scope.
Page 2 of 6
The facility includes ten premier, state of the art bocce courts and operates year -round,
serving over 5,000 visitors per month during the peak season (which runs March
through October).
Federation leagues, programs, and activities are both popular and successful. League
participation consistently remains at capacity with 160 teams and 1,300 players, plus a
waitlist of 15-20 players. Open-play days often draw lines of participants, and new
players continue to register for formal and informal clinics. The Federation hosts 6 in -
house bocce tournaments for league players, 3 United States Bocce Federation
tournaments, 37 fundraisers, and numerous private events. In 2018, the Federation
reported a net gain of $71,168.03.
The term of the current Agreement is from December 1, 2011 until November 30, 2030,
inclusive, subject to earlier termination pursuant to Section 8. Upon expiration, the term
of the Agreement may be renewed for 15 additional years. The terms of the current
Agreement are summarized below as a reference.
Under the Agreement, the Federation will:
- Maintain its private, non-profit corporation status and routinely and regularly
manage and maintain Complex at its sole expense including its related
equipment and furnishings.
- Assume responsibility for property damage due to normal wear and tear, minor
vandalism and graffiti. Federation is responsible for the payment of all utility
charges generated by operation off the Complex.
- Establish, organize, promote, conduct and supervise bocce ball leagues,
lessons, tournaments, casual play for any member of the public who wishes to
engage in such organized bocce balk activities.
- Develop reasonable rules and procedures for persons using Complex, subject to
the review and approval of the Park and Recreation Commission and the
Community Services Director.
- Annually provide the Community Services Department with a complete schedule
of all organized activities (leagues, lessons, and tournaments) which require
Federation’s organized use of Complex.
- Establish a reasonable fee schedule for persons participating in its organized
activities (leagues, lessons, and tournaments), rental uses of the facilities, and
fees for use of equipment, subject to review of the Director.
- Responsible for collection and disbursement of program and rental fees. Fees
collected shall be used primarily for Federation programs, maintenance costs,
capital improvements and repayment of City loans. The City reserves the right to
conduct City-organized bocce programs that complement the Federation
activities at no fee to the Federation.
- Provide supervisory personnel for its programs and organized activities.
Federation shall not be required to provid e supervision for City-organized or non-
Federation bocce programs.
Page 3 of 6
- Comply with all requirements and conditions of its Permit for Possession and
Consumption of Beer and Wine, granted by the Director under San Rafael
Municipal Code Section 2.16.028 (18).
- Notify the Community Services Department at least 60 days in advance of
Federation events, programs or organized activities, involving more than 100
participants. Federation, at its sole expense will prepare, provide, and implement
a parking plan for the Complex, Albert Park, and San Rafael Community Center
for the dates affected at the Federations expense. Said plan shall be provided to
the City for review and approval.
- Provide a events management plan approved by the City when scheduling
competitive events at the Complex, where attendance is expected to exceed 300
persons per day, four hours per day, for a period of two or more consecutive
days. The events management plan will address parking, traffic, noise controls,
security, impacts on the neighborhood, community, and City functions.
Under the Agreement, the City will:
- Permit the Federation use of the Complex for its organized activities pursuant to
the submitted schedules and subject to the provisions outlines in the Agreement.
- Cooperate with Federation in the promotion and supervision of is organized
activities.
- Subject to the City’s limitations of budget and other resources, City shall rebuild
and/or repair Complex in the event it is damaged by acts of God, vandalism or
intentional or negligent acts of third parties in excess of $25,000. Both parties
understand, acknowledge and agree that because of fiscal constraints of the
City, agree repairs are contingent upon the City having funds available for this
purpose.
The Federation reports annually to the Park and Recreation Commission to review the
organization’s financial statements, program status, attendance, and facility issues.
DISCUSSION
Marin Bocce Federation provided the Park and Recreation Commission with their
Annual Report (Attachment 1) and Management Report (Attachment 2) for review and
discussion at the May 16, 2019 meeting. The report includes a summary of the
Federation’s program status and attendance, facility improvement projects, and financial
report.
Federation leagues remain at capacity with 160 teams and 1,300 players. There are 3
morning leagues and 5 evening leagues playing March through October. League
participation has remained at team capacity for the last three seasons with a growing
waitlist of 15-20 players, see chart below.
Page 4 of 6
2016 2017 2018
Teams 160 160 160
Players 1,200 1,200 1,300
In addition to leagues, open-play days, clinics (informal and formal), and tournaments
continue be popular. In 2018, the federation hosted six in-house tournaments for league
players and three United States Bocce Federation tournaments that drew players from
all over Northern California. The Federation also hosted the fourth annual Dolly Nave
Memorial tournament whose net proceeds of $3,700 were donated to the Marin Athletic
Foundation in Dolly’s name.
The Complex continues to attract many weekend rentals and events for bocce and the
rose garden. In 2018, 37 fundraisers were hosted on site by local schools, non-profits,
and private groups. In September the City hosted the 24 th annual Employee Bocce
tournament, where a team from Community Services was crowned champions.
A few of the highlights and happenings noted in the Annual Report (Attachment 1) are:
- Improved website which allows online court reservations.
- Facility improvements
o Dolly’s garden was improved with new siding, lighting, and plantings.
o Approved light improvements for the front & back gates.
- Court improvements
o Continue to utilize granular rubberized pellets called “grit” on the eight
outdoor courts to provide a more straight, true roll of the ball.
- Four-hour parking expanded to include both sides of B Street to provide more
adequate parking for players.
- Bookkeeping was outsourced to a local company called Accountiful which has
reduced bookkeeping expenses by 50% in the first few months.
- An Elite bocce league named Punto Raffa Volo (Raffa League) was started
during the winter. The league utilized the two indoor courts on Monday nights
and is a more sophisticated type of bocce played in the United States and
abroad. The league was very successful drawing home teams and teams from
the other bocce clubs. The Federations plans to expand the winter Raffa League
in 2019.
- Changes to the Board of Directors: Jolene Kramer stepped down as President
after two years to Julie Nunes, Linda Lu Knowles is the new vice President, and
all other members remain the same.
The Annual Report (Attachment 1) also lists ways the Federation supports the
community through donations and charitable contributions.
Page 5 of 6
- Court rental gift certificates to local fundraising raffles. Ex: St. Vincent de Paul
Society, Gilead House, the Cristoforo Colombo Club of Marin, and the Gerstle
Park Neighborhood Association.
- Sponsored a $1,000 square at the 2018 Italian Street Painting Festival and would
like to continue the sponsorship.
- Planning to host a 25th Year Gala Party on August 18, 2019 to honor founding
members of Marin Bocce Federation and continue to make the Complex a
special place of community for San Rafael.
The Federation’s Management Report (Attachment 2) provides the financial summary
illustrating financial solvency and a debt free status. The Federation explains that they
rely heavily on volunteers and community support to maintain a low -cost activity. They
also noted that the last fiscal year’s financial statements are preliminary because they
requested a 6-month extension to file Federation taxes. The table below provides a
summary of income, expenses, and net gain for the last three years.
FISCAL IMPACT
In exchange for the Federation’s contribution of park improvements and ongoing
maintenance of the Complex, the City has waived facility use fees for the Complex for
the term of the Agreement. Upon any renewal of the Agreement, the parties may re -
negotiate the terms of compensation.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Ashley Howe
Senior Recreation Supervisor
Attachments:
2016 2017 2018
Income 234,069.50 $237,843.45 $262,815.51
Expenses 175,291.17 $194,079.74 $191,647.48
Net (Gain/Loss) $58,778.33 $43,763.71 $71,168.03
Page 6 of 6
1. The Marin Bocce Federation 2018 Annual Report
2. The Marin Bocce Federation 2019 Management Report
1
The Marin Bocce Federation
2018 Annual Report
Presented to City of San Rafael
Park and Recreation Commission
By Julie Nunes, President
May 16, 2019
ATTACHMENT 1
2
ABOUT MARIN BOCCE AND OUR MISSION
The Marin Bocce Federation is a non-profit organization dedicated to
promoting the sport of bocce for all local citizens to enhance their social and
physical well-being.
Marin Bocce is a very special place. We boast ten premier, state of the art
bocce courts nestled amid beautifully landscaped surroundings. We are open
year-round and proudly serve over 5,000 visitors per month during our peak
season (which runs March through October).
Our leagues remain at capacity, 160 teams, around 1300 players, 3-day and 5-
night leagues. When an opening occurs in one of our leagues, it fills very
quickly, with 15-20 players on our Wait List.
Our open-play days are also quite popular with players often lining up when
the gates open. We continue of hold formal and informal clinics to introduce
new players to the nuances of bocce strategies and rules.
Each year we host six in-house bocce tournaments, open the Marin League
Players. We host three USBF (United States Bocce Federation) tournaments
where players from all over Northern California come to participate.
Last year we proudly hosted our fourth annual Dolly Nave Memorial
tournament whose net proceeds ($3700) were donated to the Marin Athletic
Foundation in Dolly’s name.
We continue to have strong weekend rentals with events and fundraisers. The
majority are local schools and non-profit organizations who return year after
year to enjoy bocce and raise funds for their worthy causes.
Our finances remain strong. Marin Bocce is solvent and debt free. We rely
heavily on volunteers and community support to maintain a low-cost
activity. We’ve enclosed our last fiscal year’s preliminary financial
statements. These are preliminary because we have requested a 6-month
extension to file our taxes.
Because of the sport’s physical requirements special efforts are made to
accommodate the needs of the disabled and the elderly. We continue to
donate courts for Special Olympics participants to train and practice; plus, we
host many activities for Marin’s Senior Communities and Organizations.
3
HIGHLIGHTS & HAPPENINGS OVER THE PAST YEAR
We have an improved website which allows online court reservations.
We continue to accept credit card payments using the Square credit card
processing system.
Facility Improvements: Dolly’s garden has been improved with new siding,
lighting and plantings. We are improving the lighting at the front and back
gates.
Court Improvements: for our outdoor courts, we continue to utilize granular
rubberized pellets, called “grit”, on our outdoor courts to provide a more
straight, true roll of the ball.
Four-hour parking has been expanded to include both sides of B Street which
has improved our parking situation.
We have outsourced our bookkeeping to a local company called Accountiful
which provides cost-effective, professional, accounting services. After use for a
few months, we have reduced our bookkeeping costs by 50%.
Last winter we started an elite bocce league, named Punto Raffa Volo, on our
indoor courts on Monday nights. This is a more sophisticated type of Bocce,
which is played in tournaments here and abroad. We had teams from other
bocce clubs attend the league, as well as players from Marin. It was very
successful, and we are planning to expand the Raffa League in the coming
year.
Jolene Kramer stepped down as the President of the Board of Directors after
two very successful years and will remain on the board. I became the new
President in January and Linda Lu Knowles is the new Vice President. All other
members remain the same.
OUR SERVICE TO THE COMMUNITY
We are always looking for ways to serve our local community.
For example, when approached we gladly donate court rental gift certificates
to local fundraising raffles such as St. Vincent de Paul Society, Gilead House,
the Cristoforo Colombo Club of Marin, The Gerstle Park Neighborhood
Association, and many others.
4
We sponsored a $1,000 square at the Italian Street Painting Festival and plan
to do so each following year.
Now that the new playground is completed, we would love to co-sponsor with
City of San Rafael Community Center a neighborhood appreciation day and
invite local businesses to participate.
2019 is the Twenty Fifth year for Marin Bocce. We will be sponsoring a 25th
Year Gala Party on August 18th, to honor all of the past founding mothers and
fathers and to continue to enthusiastically support this setting as a special
place of community for our city.
Finally, we are open to the public, and we frequently have casual
visitors. Some want to simply stroll through and check out our facility. Others
decide to sit and watch for a while to learn how the game is played. And then
there are those who have discovered one of our best kept secrets which is to
enjoy a light lunch or snack while sitting and relaxing in our beautiful rose
garden.
On behalf of the Marin Bocce Federation Board of Directors, our amazing staff
members, and our dedicated volunteers we look forward to continuing our
commitment as a valued partner with the city of San Rafael and to serve our
community.
Respectfully submitted,
Julie Nunes
President, Marin Bocce Federation
For management use only
Management Report
Marin Bocce Federation
For the period ended December 31, 2018
Prepared on
April 26, 2019
ATTACHMENT 2
2/5
Table of Contents
Profit and Loss .......................................................................................................................................................3
Balance Sheet........................................................................................................................................................5
Marin Bocce Federation 3/5
Profit and Loss
January - December 2018
Total
INCOME
Bocce Fees
Daily Fees 13,963.00
Events - Contracted 28,833.00
Morning Leagues 46,705.00
Night Leagues 133,679.00
Raffa Income 1,220.00
Reservations - No Contract 20,600.00
Tournaments 7,440.17
Fundraiser Event Expenses -4,282.00
Total Tournaments 3,158.17
Total Bocce Fees 248,158.17
Donations
Donations 195.00
Merchandise 80.00
Other 1,311.00
Total Donations 1,586.00
Interest
Interest - Savings 30.79
Total Interest 30.79
Other Income
Credit card rewards 348.90
Passes purchased 500.00
Raffles 12,130.00
Vending Machine 61.65
Total Other Income 13,040.55
Total Income 262,815.51
GROSS PROFIT 262,815.51
EXPENSES
Facilities and Equipment
Equip Rental 38.05
Furnishings and Eqpt 5,079.81
Maintenance and Repairs 15,401.06
Maintenance Supplies 4,910.14
Miscellaneous 296.66
Total Facilities and Equipment 25,725.72
Insurance
D&O 1,615.00
Liability 4,718.89
Total Insurance 6,333.89
Landscape
Maintenance 15,295.92
Marin Bocce Federation 4/5
Total
Materials 2,212.31
Total Landscape 17,508.23
Legal & Professional Fees 12,290.00
Operations
Awards and Gifts 4,138.25
Board Christmas Dinner 1,891.50
Board Meals 49.12
Computer Expenses 2,355.41
Credit Card Fee 2,268.37
Dues and subscriptions 509.98
Interest Paid 114.41
Office Supplies 2,009.36
Permits and Fees 40.00
Postage Expense 79.70
Printing and Copying 42.22
Raffle ticket purchase 37.48
Total Operations 13,535.80
Payroll Expenses
Employee-Related 274.75
Payroll Fees 1,637.00
Payroll Taxes 8,719.45
Staff Payroll 91,802.44
Work Comp. Insurance 2,869.00
Total Payroll Expenses 105,302.64
Promotions
Meals & Entertainment 503.92
Meetings/Conferences 1,000.00
Total Promotions 1,503.92
Service Charge/Late Fee 387.00
Utilities
Electric 3,517.27
Telephone 2,016.67
Water 3,526.34
Total Utilities 9,060.28
Total Expenses 191,647.48
NET OPERATING INCOME 71,168.03
NET INCOME $71,168.03
Marin Bocce Federation 5/5
Balance Sheet
As of December 31, 2018
Total
ASSETS
Current Assets
Bank Accounts
Bank of Marin/Checking x4464 131,329.63
BoM/Savings-Facility Improvements x6928 110,065.48
Total Bank Accounts 241,395.11
Total Current Assets 241,395.11
Fixed Assets
1Buildings 637,698.00
1Equipment 44,622.00
1Facilities
Courts 590,216.67
Grounds 150,010.25
Total 1Facilities 740,226.92
2017 - Bathroom Remodel 8,085.51
2017 - Trash Bins 4,313.76
2018 - Fence Repair 3,735.00
2018 - Swing Boards 3,493.09
Accumulated Depreciation 0.00
Accum Depr Buildings -180,773.00
Accum Depr Courts -432,046.00
Accum Depr Equipment -46,560.00
Accum Depr Grounds -127,600.00
Total Accumulated Depreciation -786,979.00
Total Fixed Assets 655,195.28
TOTAL ASSETS $896,590.39
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Credit Cards
CapOne XX 6570 1,988.62
Total Credit Cards 1,988.62
Total Current Liabilities 1,988.62
Total Liabilities 1,988.62
Equity
Restricted Assets-Special Olympics 1,157.59
Unrestricted Net Assets 822,276.15
Net Income 71,168.03
Total Equity 894,601.77
TOTAL LIABILITIES AND EQUITY $896,590.39
PARK AND RECREATION COMMISSION
AGENDA REPORT
June 6, 2019
Item 5
TITLE: REVIEW THE MEASURE A WORK PLAN FOR JULY 1, 2019 – JUNE
30, 2020
SUMMARY:
In November 2012, an ordinance (“Measure A”) of the County of Marin was approved by
a two-thirds majority of the electors voting on the Measure. Measure A imposes a nine
year one-quarter of one percent retail transactions and use tax that is administered by
the County of Marin. The purpose of Measure A is to support the preservation of Marin
County parks, open space preserves and farmland. The tax is estimated, at current
collection levels, to generate approximately $10 million per year. This level of revenue
changes during the life of the Measure due to the variability in annual receipts.
Measure A’s expenditure plan outlines three (3) programs for spending the sales tax
proceeds. Each program is described by its funding allocation and types of projects and
activities that the funding supports. They include the County Parks and Open Space
Program; the Farmland Preservation Program; and the City, Town and Applicable
Special District Program.
Historically the City of San Rafael has used Measure A funding to support four general
activities: park maintenance, vegetation removal and management, protection of open
space and park improvements. In FY 2019-2020 the City will continue to support these
activities with $486,671 in planned program expenditures.
RECOMMENDATION:
That the Commission receive report and provide comment.
BACKGROUND:
In November 2012, an ordinance (“Measure A”) of the County of Marin was approved by
a two-thirds majority of the electors voting on the Measure. Measure A imposes a nine
year one-quarter of one percent retail transactions and use tax that is administered by
the County of Marin. The purpose of Measure A is to support the preservation of Marin
County parks, open space preserves and farmland. The tax is estimated, at current
collection levels, to generate approximately $10 million per year. This level of revenue
changes during the life of the Measure due to the variability in annual receipts.
Page 2 of 4
Measure A’s expenditure plan outlines three (3) programs for spending the sales tax
proceeds. Each program is described by its funding allocation and types of projects and
activities that the funding supports.
• County Parks and Open Space Program (65%)
o 80% is to protect or restore natural resources and maintain existing
county parks and open space preserves.
o 20% is dedicated to the permanent preservation of land for public open
space, community separators, wildlife corridors, greenbelts and habitat.
• Farmland Preservation Program (20%)
o To protect Marin County farmland at risk of subdivision and development
and preserve Marin's working farms and ranches.
• City, Town and Applicable Special District Program (15%)
o Funding is allocated to cities, towns and special districts to manage
parks, open space preserves, nature preserves, recreation programs and
vegetation to promote biodiversity and reduce wildfire risk.
Of the 15% that is allocated to town, cities and special districts (approximately $2.12
million), the City of San Rafael receives 22.91% based on its population. In Fiscal Year
2019-2020, the City’s projected Measure A revenue is $486,671. The City uses this
funding to support park maintenance, vegetation removal and management, protection
of open space and park related capital improvement projects.
Since 2013, the City has received $2,889,762 in Measure A funding, $840,574 of which
has been used for park related capital improvement pro jects. Table A shows a year-by-
year breakdown of the park improvement projects and the Measure A funding
allocations.
Table A: Measure A Funding of Park Capital Improvement Projects
Park Capital Improvement
Projects
2014
Expenses
2015
Expenses
2016
Expenses
2017
Expenses
2018
Expenses
2019
Projected
Expenses
Total
Miscellaneous Park Repairs
(pathways, sidewalks, etc.) $131,155 $6,220 $137,376
Miscellaneous Equipment
(slides, tables, etc.) $5,246 $58,598 $10,621 $74,464
Sun Valley Park Basketball Court $46,873 $46,873
Albert Park Playground $37,761 $50,618 $221,621 $310,000
Victor Jones Park Playground $80,275 $19,725 $100,000
Bret Harte Park Restroom $2,183 $169,678 $171,861
$136,401 $64,818 $57,493 $118,035 $72,526 $391,299 $840,574
Page 3 of 4
DISCUSSION:
Historically the City has used Measure A funding to support four general activities: park
maintenance, vegetation management, protection of open space and park
improvements. In FY 2019-2020 the City will continue to support these activities with
$486,671 in planned program expenditures.
• Community Wildfire Protection: The focus of the Fire Department’s vegetation
management program is to reduce the risk of highly flammable vegetation, like
juniper and bamboo, from causing large fires in residential areas. $115,000, or
24%, will support wildfire protection through vegetation management. The
Measure A funding the department receives funds a fixed term Vegetation
Management Specialist that works with property owners throughout the
community to reduce the amount of highly flammable vegetation surrounding
homes.
• Vegetation Management and Parks Maintenance: Public Works utilizes
$155,000, or 32% of Measure A funding for a vegetation management and parks
maintenance program that focuses on City parks and open space. The program
relies on goats and vegetation “chipper days” to reduce invasive species and to
control erosion.
• Preservation of Public Safety in Community Open Space: The police
department has two (2) open space rangers dedicated to patrolling open space
within the City of San Rafael. The purpose of these rangers is to minimize the
occurrence of illicit and illegal behavior in City parks and open space. A total of
$75,509, or 16% of Measure A funding supports this function.
• Park Capital Improvements and Maintenance: The City’s FY 2019-2020
Capital Improvement program will rely on $141,162, or 29% of Measure A
funding, to support the following projects:
o $121,162 will be used for the replacement of the Sun Valley Park
playground. This project was selected as a high priority during the Park
and Recreation Commission’s 2015 outreach process (see attachment 2
for further information on the Measure A Priority list). The current
equipment in the Sun Valley playground, located in the Sun Valley
neighborhood on the western side of central San Rafael, is more than 20
years old.
o $20,000 will be used for community outreach and updating the design of
the Pickleweed Park Field Conversion project. This was ide ntified as a top
priority by the Park and Recreation Commission in 2015 but, due to its
scale, the City must seek substantial funding beyond Measure A to
implement the project. In FY 2019-2020, the City plans to use Measure A
funds to develop a grant proposal for Proposition 68 funding, which is
being disbursed by the State over the coming years.
Page 4 of 4
FISCAL IMPACT:
The City has received Measure A funding in support of Open Space preservation and
improvement activities on an annual basis since 2012. In FY 2019-2020, the City is
estimated to receive $486,671 in Measure A funds that will support the planned
program expenditures.
ALTERNATIVE ACTION:
Any other action as determined by the Commission.
Submitted by:
Catherine Quffa
Management Analyst
Attachments:
1. Measure A Work Plan for July 1, 2019 – June 30, 2020
2. Measure A Priority List – Update
Page 1 of 4
Work Plan
Measure A City, Town, and Applicable Special District Program
Proposed Expenditure of Measure A Funds for July 1, 2019 to June 30, 2020
Timely and accurate completion of this report is a condition of receiving Measure A funds.
Instructions:
• This work plan must be completed by an authorized representative of the recipient.
• Please complete this work plan, then scan and e-mail it to Kevin Wright, Marin County Parks External Affairs Coordinator
(kwright@marincounty.org), by June 1, 2019.
• Contact Mr. Wright by e-mail (kwright@marincounty.org) or phone (415) 497-3553 if you have any questions, or if you have
suggestions to improve this form.
• Marin County Parks will review this plan within one month of its receipt to ensure that proposed expenditures are consistent
with Marin County Ordinance 3586 (Measure A).
• Recipients must provide Marin County Parks with 30-days prior notice of any project additions or substitutions that are
proposed while a work plan is in effect.
• Total actual project expenditures may not exceed recipient’s actual Measure A funding for any given fiscal year, plus any
balance remaining from previous years.
_______________________________________________________________
This portion of page is intentionally blank. Proceed to next page.
Page 2 of 4
A. Name of Recipient (city, town, or special district): City of San Rafael
B. Recipient’s representative and contact information: (Please print all information)
Name: Nadine Atieh Hade
Title: Finance Director
Address: 1400 Fifth Avenue
City, Zip: San Rafael, CA 94901
Phone: (415) 485-3062
E-mail: nadine.hade@cityofsanrafael.org
C. Total estimated funds for Fiscal Year 2019-20:
i. Estimated carry-over
balance of
recipient’s Measure A
funds from
previous fiscal years
ii. Estimate of recipient’s
Measure A funds for
FY 2019-20. (This
information will be
provided by Marin County
Parks)
iii. Total estimated available
funds for FY 19-20
(i + ii).
$ 0.00 $486,671.23 $486,671.23
Page 3 of 4
D. Recipient’s Measure A Work Plan for Fiscal Year 2019-20:
Name of work or project: Primary
purpose of
work or
project. Select
only one from
list below. **
Description. Be as specific as
possible. Include numbers related to
square footage of facilities, acreage,
etc. If Measure A funds were used
for maintenance, use numbers to
indicate change from pre-Measure A
conditions.
Amount of
Measure A
funds
estimated to
be used:
Source(s) and
amount(s) of
matching
funds
projected for
use. If none,
enter “0”
Total
expenditures
projected for
work or
project in
current
reporting
year
Wild Land Urban Interface
Vegetation Program
e .5 FTE Wildland Urban Interface
Inspector $75,000 0 $75,000
Vegetation Removal on City
Parks/Open space
e
Contract removal of vegetation to
support Wildland Urban Interface
Program
$40,000 0 $40,000
Vegetation Removal on City
Parks/Open space/Invasive
Species Removal
g Contract removal of vegetation within
City Parks/Open Space $100,000 0 $100,000
Contractual Parkette
Maintenance
a Contract Maintenance Services $55,000 0 $55,000
Park/Open Space Security
g P/T Open Space Ranger $75,509 0 $75,509
Park Improvements b
Sun Valley Playground Replacement
Pickleweed Park Field Conversion
Design and Community Engagement
$121,162
$20,000
0
$121,162
$20,000
Estimated Total $486,671
Page 4 of 4
**Select work or project purpose only from the following menu:
a) Routine maintenance
b) Renovation of existing recreational facility, including infrastructure (includes planning, environmental review, permitting, design development, etc.)
c) Construction of new park or recreation facility (includes planning, environmental review, permitting, design development, etc.)
d) Parkland acquisition
e) Fuel reduction - all types of fuelbreaks, including primary, ridgeline, etc.
f) Flashy fuel reduction (ROW, street ends, trail heads, etc.)
g) Natural resource protection and restoration, and invasive plant control
h) Maintaining vehicle access
i) Sudden Oak Death
j) Hazard tree removal
k) Inventory and monitoring
l) Wildlife management monitoring
m) Vegetation and wildlife management - Other-
E. Certification
I certify that the information contained herein is true and accurate, to the best of my knowledge.
__________________________________________ _____________________________________________________
Signature Title
__________________________________________ _________________________________
Print Name Date
ATTACHMENT 2
Measure A Priority List – Update
Starting in July 2014, the Park and Recreation Commission undertook a public outreach
program to determine community priorities for park and recreation facility
improvements. Based on the feedback from the community, the Commission created
criteria for ranking the projects and recommended the twelve highest ranking for
funding, eight of which were recommended for Measure A funding. The below provides
an update on the priority projects.
Measure A Priority Projects:
1. Bret Hart Park Permanent Restrooms: Project completed.
2. Freitas Park Entry Safety Gate: Project completed.
3. Victor Jones Playground Replacement: Project completed.
4. Sun Valley Playground Improvements: Planned for funding through the FY 2019-
2020 Measure A workplan.
5. Starkweather Shoreline Park Fitness Course: A restroom is being installed at
Starkweather Shoreline Park with FY 2018-2019 funding from the Building Fund;
there are no additional updates on this project.
6. Gerstle Park Playground Replacement: Will be recommended for funding
through Measure A in FY 2020-2021.
7. Albert Park Playground Structure: Project completed.
8. Terra Linda Shade Structure: A recent evaluation showed that due to tree canopy
this project is no longer necessary; staff are requesting a shade structure at the
Terra Linda Pool in its place.
Other Priority Projects:
1. Pickleweed Park Synthetic Field Conversion: Given its size (an estimated $6-7
million), the City is looking to larger funding sources to support this project.
Currently, the City is pursuing potential funding through the Prop 68 Statewide
Park Program grant.
2. San Rafael Open Space/Dollar Hill Management Plan: No updates on this project
at this time.
3. Dominican/Black Canyon Debris and Broom Removal at Mt. View and Cascade
Drive Open Space sites: Public Works has cleared some of the open space at
the top of Cascade Drive and the Fire Department has been working with
homeowners along Mt. View.
4. Peacock Park Tennis Court Resurface: No updates on this project at this time.
Item 7
MEMORANDUM
Date: June 6, 2019
To: Park and Recreation Commission
From: Susan Andrade-Wax, Community Services Director
Subject: Schedule of Upcoming Meetings and Events of Interest
Date Time Meeting/Event Location
June 1 9:00 a.m. –
12:00 p.m. Park – A – Month Program Victor Jones Park, 50 Lockwood Drive, San
Rafael
June 3 7:00 p.m. City Council City Council Chamber, 1400 Fifth Avenue, San
Rafael
June 6 7:00 p.m. Park and Recreation
Commission – Special Mtg.
San Rafael Community Center, 618 B Street,
San Rafael
June 10 6:00 – 9:00 p.m. 2040 General Plan Steering
Committee
BioMarin Conference Room, 750 Lindaro Street,
San Rafael
June 14 5:00 – 8:00 p.m. 2nd Friday Art Walk Downtown San Rafael
June 15 9:00 a.m. –
12:00 p.m. Park – A – Month Program Peacock Gap Park, 298 Peacock Drive, San
Rafael
June 17 7:00 p.m. City Council City Council Chamber, 1400 Fifth Avenue, San
Rafael
June 20 7:00 p.m. Park and Recreation
Commission
San Rafael Community Center, 618 B Street,
San Rafael