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HomeMy WebLinkAboutPark & Rec Commission 2019-11-21 Minutes1 PARK AND RECREATION COMMISSION APPROVED MINUTES _____________________________________________________________________________________________ San Rafael Community Center – 618 B Street, San Rafael, CA November 21, 2019 – 6:00 p.m. CALL TO ORDER Chair Tom Obletz called the meeting to order at 6:07 p.m. Pledge of Allegiance Roll Call Commissioners Present: Chair Tom Obletz, Vice Chair Mark Machado, Stacey Lauman n, Kathryn Reisinger, Ariel Gutierrez, Jeren Seibel, and Cecily Emerson (arrived 6:08) Commissioners Absent: Jeff Jones Staff Present: Susan Andrade-Wax, Library & Recreation Director, Catherine Quffa, Management Analyst, Becky Ordin, Senior Administrative Assistant, Debbie Younkin, Senior Recreation Supervisor, and Tiffany Haley, Program Coordinator. AGENDA AMENDMENTS Commissioner Reisinger made a motion to amend the agenda to move the New Commissioners Oath of Office to Item 1. Commissioner Machado seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson NOES: Commissioners: None ABSENT: Commissioner: Jones 2 MEETING OPEN TO THE PUBLIC 1. Introductions/Awards/Recognitions/Presentations A. New Commissioners Oath of Office – Lindsay Lara, City Clerk Ms. Andrade-Wax introduced Ms. Lara. Commissioners Emerson, Gutierrez and Seibel were sworn in by Ms. Lara. The Commissioners introduced themselves. MINUTES 2. Approve regular meeting minutes of October 17, 2019 A motion was made by Commissioner Laumann, seconded by Commissioner Reisinger, to approve the minutes of the October 17, 2019 meeting. The motion was approved unanimously. 3. Public Comment from the audience regarding items not listed on the agenda None MATTERS BEFORE THE COMMISSION 4. 2019 Annual Aquatics Program Review Ms. Andrade-Wax introduced Debbie Younkin, Senior Recreation Supervisor and Tiffany Haley, Program Coordinator. Ms. Haley presented the 2019 Annual Aquatics Program Review. Commissioner Gutierrez asked where the lap swimmers go in the Winter months. Ms. Younkin answered they have surveyed the lap swimmers and either they don’t swim, they swim at the Marin YMCA or the Marin JCC. Commissioner Obletz asked about attendance being down at the Hamilton Pool. Ms. Younkin replied that it was a cold Summer, and yes attendance was down. Also, families are traveling more and not buying the season pass. Commissioner Emerson asked if the goal is to break even each season. Ms. Younkin replied that the Department is constantly looking at ways to reduce the costs of running the pools. Currently, the City is in the process of conducting a master fee study. The last comprehensive fee study was conducted in 2011. Since then, most City fees haven’t been 3 adjusted. So, the hope is to be able to increase fees so that they cover the increases in program and facility expenses. Commissioner Obletz asked if the staff expenses for Ms. Younkin and Ms. Haley were included in the contract for Hamilton. Ms. Younkin replied that a portion of their salaries are budgeted into both pool budgets as well as the Terra Linda Community Center budget. Commissioner Seibel asked if they are given a target percentage for cost recovery. Ms. Younkin answered not at this time. 5. Selection of Commission Chair, Vice Chair and Committee Assignments Commissioner Reisinger made a motion for Jeff Jones to be Chair. Commissioner Emerson seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSTAIN: Commissioner: Seibel ABSENT: Commissioner: Jones Commissioner Machado made a motion for Commissioner Laumann to be Vice Chair. Commissioner Reisinger seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSTAIN: Commissioner: Seibel ABSENT: Commissioner: Jones Commissioner Laumann made a motion for Commissioner Reisinger to serve on the Pickleweed Advisory Committee Assignment. Commissioner Obletz seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSENT: Commissioner: Jones Commissioner Obletz made a motion for Commissioner Gutierrez to serve as the alternate on the Pickleweed Advisory Committee Assignment. Commissioner Laumann seconded the motion. 4 AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSENT: Commissioner: Jones 6. Review of the Commission Meeting Schedule for 2020 Ms. Andrade-Wax presented the dates that the Commission normally meets. The Commission recommended to canceling the February 20th, August 20th and December 17th meetings. If there is a need for a February meeting, then it will be re-scheduled for February 13th. Commissioner Laumann made a motion to accept the calendar as modified. Commissioner Machado seconded the motion. AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez NOES: Commissioners: None ABSENT: Commissioner: Jones Ms. Andrade-Wax asked the Commission to discuss the starting time of the meetings. It was determined that the Commission would continue to meet at 6:00 for the January 16th meeting. At the January meeting there would be a fo llow up discussion for either 6:00pm or 6:30pm meeting start time. Commissioner Laumann asked about the Park and Recreation Commission venue as there was past discussion about moving the meetings to the City Council Chambers. Ms. Andrade - Wax stated that she needed to make sure that the Commissioners would fit on the dais before there was a decision to move the meetings. Commission Reports and Comments 7. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Commissioner Obletz attended the dedication celebration at the Falkirk Greenhouse in honor of former Mayor Mulryan. Staff Comments 8. Schedule of Upcoming Meetings and Events of Interest Ms. Andrade-Wax noted that the city offices will be closed November 26th and 27th due to the Thanksgiving holiday. Friday, November 28th is the parade of lights and Winter Wonderland. 5 There are new activities that will be available at the event, and there will not be snow this year due to funding. Commissioner Obletz asked if the Winter Wonderland event is a BID event. Ms. Andrade Wax answered that the event is supported by the City and is organized by an outside vendor. Commissioner Emerson asked what the report was from the new farmer’s market. Ms. Andrade-Wax replied that it was successful. She will get the details of the report to pass along to the Commission. Commissioner Emerson asked that they could have a forecasting of presentations and topics for upcoming meetings on the calendar, so the Commission could discuss and have input on items they would want more information on. Adjournment The meeting was adjourned 7:30 p.m. ____________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2019 _____________________________________________ SUSAN ANDRADE-WAX, Library & Recreation Director