HomeMy WebLinkAboutPark & Rec Commission 2019-11-21 Minutes1
PARK AND RECREATION COMMISSION
APPROVED MINUTES
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San Rafael Community Center – 618 B Street, San Rafael, CA
November 21, 2019 – 6:00 p.m.
CALL TO ORDER
Chair Tom Obletz called the meeting to order at 6:07 p.m.
Pledge of Allegiance
Roll Call
Commissioners Present: Chair Tom Obletz, Vice Chair Mark Machado, Stacey Lauman n,
Kathryn Reisinger, Ariel Gutierrez, Jeren Seibel, and Cecily
Emerson (arrived 6:08)
Commissioners Absent: Jeff Jones
Staff Present: Susan Andrade-Wax, Library & Recreation Director, Catherine
Quffa, Management Analyst, Becky Ordin, Senior Administrative
Assistant, Debbie Younkin, Senior Recreation Supervisor, and
Tiffany Haley, Program Coordinator.
AGENDA AMENDMENTS
Commissioner Reisinger made a motion to amend the agenda to move the New
Commissioners Oath of Office to Item 1. Commissioner Machado seconded the motion.
AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson
NOES: Commissioners: None
ABSENT: Commissioner: Jones
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MEETING OPEN TO THE PUBLIC
1. Introductions/Awards/Recognitions/Presentations
A. New Commissioners Oath of Office – Lindsay Lara, City Clerk
Ms. Andrade-Wax introduced Ms. Lara. Commissioners Emerson, Gutierrez
and Seibel were sworn in by Ms. Lara. The Commissioners introduced
themselves.
MINUTES
2. Approve regular meeting minutes of October 17, 2019
A motion was made by Commissioner Laumann, seconded by Commissioner Reisinger,
to approve the minutes of the October 17, 2019 meeting. The motion was approved
unanimously.
3. Public Comment from the audience regarding items not listed on the agenda
None
MATTERS BEFORE THE COMMISSION
4. 2019 Annual Aquatics Program Review
Ms. Andrade-Wax introduced Debbie Younkin, Senior Recreation Supervisor and Tiffany
Haley, Program Coordinator. Ms. Haley presented the 2019 Annual Aquatics Program
Review.
Commissioner Gutierrez asked where the lap swimmers go in the Winter months. Ms. Younkin
answered they have surveyed the lap swimmers and either they don’t swim, they swim at the
Marin YMCA or the Marin JCC.
Commissioner Obletz asked about attendance being down at the Hamilton Pool. Ms. Younkin
replied that it was a cold Summer, and yes attendance was down. Also, families are traveling
more and not buying the season pass.
Commissioner Emerson asked if the goal is to break even each season. Ms. Younkin replied
that the Department is constantly looking at ways to reduce the costs of running the pools.
Currently, the City is in the process of conducting a master fee study. The last
comprehensive fee study was conducted in 2011. Since then, most City fees haven’t been
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adjusted. So, the hope is to be able to increase fees so that they cover the increases in
program and facility expenses.
Commissioner Obletz asked if the staff expenses for Ms. Younkin and Ms. Haley were
included in the contract for Hamilton. Ms. Younkin replied that a portion of their salaries are
budgeted into both pool budgets as well as the Terra Linda Community Center budget.
Commissioner Seibel asked if they are given a target percentage for cost recovery. Ms.
Younkin answered not at this time.
5. Selection of Commission Chair, Vice Chair and Committee Assignments
Commissioner Reisinger made a motion for Jeff Jones to be Chair. Commissioner Emerson
seconded the motion.
AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez
NOES: Commissioners: None
ABSTAIN: Commissioner: Seibel
ABSENT: Commissioner: Jones
Commissioner Machado made a motion for Commissioner Laumann to be Vice Chair.
Commissioner Reisinger seconded the motion.
AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez
NOES: Commissioners: None
ABSTAIN: Commissioner: Seibel
ABSENT: Commissioner: Jones
Commissioner Laumann made a motion for Commissioner Reisinger to serve on the
Pickleweed Advisory Committee Assignment. Commissioner Obletz seconded the motion.
AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson,
Gutierrez
NOES: Commissioners: None
ABSENT: Commissioner: Jones
Commissioner Obletz made a motion for Commissioner Gutierrez to serve as the alternate on
the Pickleweed Advisory Committee Assignment. Commissioner Laumann seconded the
motion.
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AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez
NOES: Commissioners: None
ABSENT: Commissioner: Jones
6. Review of the Commission Meeting Schedule for 2020
Ms. Andrade-Wax presented the dates that the Commission normally meets. The Commission
recommended to canceling the February 20th, August 20th and December 17th meetings. If
there is a need for a February meeting, then it will be re-scheduled for February 13th.
Commissioner Laumann made a motion to accept the calendar as modified. Commissioner
Machado seconded the motion.
AYES: Commissioners: Obletz, Machado, Laumann, Reisinger, Emerson, Gutierrez
NOES: Commissioners: None
ABSENT: Commissioner: Jones
Ms. Andrade-Wax asked the Commission to discuss the starting time of the meetings. It was
determined that the Commission would continue to meet at 6:00 for the January 16th meeting.
At the January meeting there would be a fo llow up discussion for either 6:00pm or 6:30pm
meeting start time.
Commissioner Laumann asked about the Park and Recreation Commission venue as there
was past discussion about moving the meetings to the City Council Chambers. Ms. Andrade -
Wax stated that she needed to make sure that the Commissioners would fit on the dais before
there was a decision to move the meetings.
Commission Reports and Comments
7. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Commissioner Obletz attended the dedication celebration at the Falkirk Greenhouse in honor
of former Mayor Mulryan.
Staff Comments
8. Schedule of Upcoming Meetings and Events of Interest
Ms. Andrade-Wax noted that the city offices will be closed November 26th and 27th due to the
Thanksgiving holiday. Friday, November 28th is the parade of lights and Winter Wonderland.
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There are new activities that will be available at the event, and there will not be snow this year
due to funding.
Commissioner Obletz asked if the Winter Wonderland event is a BID event. Ms. Andrade Wax
answered that the event is supported by the City and is organized by an outside vendor.
Commissioner Emerson asked what the report was from the new farmer’s market. Ms.
Andrade-Wax replied that it was successful. She will get the details of the report to pass along
to the Commission.
Commissioner Emerson asked that they could have a forecasting of presentations and topics
for upcoming meetings on the calendar, so the Commission could discuss and have input on
items they would want more information on.
Adjournment
The meeting was adjourned 7:30 p.m.
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BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2019
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SUSAN ANDRADE-WAX, Library & Recreation Director