HomeMy WebLinkAboutPark & Rec Commission 2019-11-21 Agenda
PARK AND RECREATION
COMMISSION AGENDA
Thursday, November 21, 2019
6:00 P.M.
San Rafael Community Center, 618 B Street
CALL TO ORDER
• Pledge of Allegiance
• Roll Call
AGENDA AMENDMENTS
MINUTES
1. Approve regular meeting minutes of October 17, 2019
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
A. New Commissioners Oath of Office – Lindsay Lara, City Clerk
3. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
MATTERS BEFORE THE COMMISSION
If necessary to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
4. 2019 Annual Aquatics Program Review
5. Selection of Commission Chair, Vice Chair and Committee Assignments
6. Review of the Commission Meeting Schedule for 2020
COMMISSION REPORTS AND COMMENTS
7. Other brief reports on any meetings, conferences, and/or seminars attended by the
Commission members.
STAFF COMMENTS
8. Schedule of Upcoming Meetings and Events of Interest
Parks and Recreation Commission Agenda Page 2 of 2 September 20, 2018
NEXT MEETING: January 16, 2020
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours
before the meeting, shall be available for inspection at the Community Services Department, San Rafael,
Community Center, 618 B Street, San Rafael, CA 94901, and placed with other agenda-related materials on
the table at the Commission meeting prior to the meeting. American Sign Language interpreters and assistive
listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3333 (voice) at least 72
hours in advance. Copies of documents are available in accessible formats upon request. Public
transportation is available through Golden Gate Transit, Line 20 or 23. Paratransit is available by calling
Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical
sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products.
1
PARK AND RECREATION COMMISSION
DRAFT MINUTES
_____________________________________________________________________________________________
San Rafael Community Center – 618 B Street, San Rafael, CA
October 17, 2019 – 6:00 p.m.
CALL TO ORDER
Chair Tom Obletz called the meeting to order at 6:07 p.m.
Pledge of Allegiance
Roll Call
Commissioners Present: Chair Tom Obletz, Vice Chair Mark Machado, Jeff Jones, Stacey
Laumann, Kathryn Reisinger, Cecily Emerson
Commissioners Absent: Mark Bustillos
Staff Present: Susan Andrade-Wax, Library & Recreation Director, Becky Ordin,
Senior Administrative Assistant, Catherine Quffa, Management
Analyst, and Hunter Young, Assistant Public Works Director
AGENDA AMENDMENTS
None
MINUTES
1. Approve regular meeting minutes of July 18, 2019
A motion was made by Commissioner Jones, seconded by Commissioner Machado, to
approve the minutes of the September 19, 2019 meeting. The motion was approved
unanimously.
2
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
None
3. Public Comment from the audience regarding items not listed on the agenda
MATTERS BEFORE THE COMMISSION
4. Park Projects Quarterly Status Report for July – September 2019
Ms. Andrade-Wax introduced Hunter Young, Assistant Public Works Director. Mr. Young gave
a brief overview of his work with the City over the past 8 ½ years. He stated that he
predominately worked in traffic, roadways, and storm drains. Mr. Young presented the park
projects quarterly status report.
Commissioner Jones asked if there was existing plumbing where the Shoreline Park restroom
site is. Mr. Young answered yes there is plumbing, and it will be included in the renovation of
the project.
Commissioner Laumann asked if the restroom needed to be in the location that it is currently
in. Mr. Young replied that there will be further discussion with the San Francisco Bay
Conservation and Development District (BCDC), who has jurisdiction over the area. By
moving it to a different location would increase the costs if plumbing needed to be brought in to
a new area.
Commissioner Laumann inquired if the restrooms after the remodel at the San Rafael
Community Center were going to be gender neutral. Ms. Andrade -Wax explained that the
current law for gender neutral restrooms are only if they are single stall. If there are multiple
stalls there is not a current requirement for them to be gender neutral.
Commissioner Obletz asked if there was concern with the San Rafael Community Center
restrooms handicap access, the condition of the restrooms or plumbing issues. Ms. Andrade-
Wax replied that the restrooms at SRCC are ADA compliant and that it is a renovation project
due to the condition of the restroom facility and fixtures . Portable restrooms will be brought in
and made available for the public to use. Additionally, no reservations for large parties and/or
weddings were taken for the project time period.
3
Commissioner Reisinger asked if the City has been amiable to the revenue changes regarding
not having the big events during the time of construction. Ms. Andrade -Wax replied that yes,
they knew it was going to happen. Mr. Young and his staff was able to make the project
happen during the short timeline they had to work with to get the project started.
Commissioner Laumann wanted to know if people using the park had access to the restrooms
in the Community Center during open during business hours. Ms. Andrade-W ax replied that
yes, we allow use of the restrooms unless there is a private rental.
Commissioner Obletz commented that the Gerstle park restroom seems like it is a minor
project and has been in poor condition for a long time. With respect to Peacock gap tennis
courts he would recommend resurfacing for pickleball. Ms. Andrade -Wax clarified that the
Peacock gap tennis courts will be repaired, because one of the courts has several cracks. She
stated the Gerstle park restrooms are on the CIP list to be renovated but will be done later,
since there are other park projects that require immediate attention du e to health and safety, or
legal requirements.
5. Park Maintenance Quarterly Status Report for July – September 2019
Ms. Andrade-Wax noted that Mark Wright provided the park maintenance Quarterly Status
Report, but he was not able to present it.
Commissioner Laumann asked how well attended were the Park-A-Month events. Ms.
Andrade-Wax stated that they were not well attended. They are publicized, but they are trying
to figure out how to gain more volunteers.
Commissioner Reisinger asked if there were measurable metrics that the Park-A-Month events
are required to meet. Ms. Andrade-Wax replied that no there is not, however she is able to get
the number of attendees. The Parks Department is always looking for feedback to improve the
event.
Commissioner Jones asked if the Lock Lomond restroom had not been accepted. Ms.
Andrade-Wax clarified that project has not been formally accepted. There are still things that
need to be addressed. The restroom can be utilized it just doesn’t have the gender-neutral
sign up. Commissioner Jones asked if the park still floods. Ms. Andrade-Wax did not know
but will find out.
Commission Reports and Comments
6. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
4
Commissioner Laumann attended the October 7th City Council meeting regarding the library
facility’s plan. There was a lot of sensitivity around what to do with the Carnegie building.
Staff’s recommendation was to proceed with more investigating on how to use the facility with
the library. She wanted the Commission to be aware of the sensitivity of the community about
not pursuing the Carnegie location. The idea is that the Carnegie will be reused for something
else as a publicly accessible amenity in the community.
Commissioner Jones attended the General Plan committee meeting on October 9th. They
discussed the downtown options report. The report is starting to come together and is starting
to upset people. The parklets and parking was brought up, as well as changing some of the
one-way streets to two-way streets. The bicycle priority network downtown was discussed.
They are proposing to remove all the parking on 5th Avenue to make a bike lane going both
directions. Although not the committee’s favorite option, the consultant recommended it due to
several factors which include but are not limited to two -way traffic versus one-way (2nd & 3rd
Streets) and 4th Street is a major business corridor which already has a limited amount of
parking to support it. The committee was trying to figure out where they could possibly put it,
but it is decided there really isn’t another option. Commissioner Jones also noted that on the
City’s website under the General Plan there is a neighborhood element where people can log
in and provide feedback for their neighborhood.
Staff Comments
7. Schedule of Upcoming Meetings and Events of Interest
Ms. Andrade-Wax shared that the Arbor Day event will be on Tuesday, October 22nd at
11:00am at Oleander Park.
Ms. Andrade-Wax was asked by Ashley Howe from Falkirk to share with the Commission that
the dedication of the Falkirk Greenhouse in recognition with the former mayor Mulryan and the
Master Gardeners will be Friday, November 8th at 4:00pm.
Ms. Andrade-Wax stated that the following items will be presented at the next Commission
meeting in November: Commission meeting schedule for 2020, selection of Chair, Vice Chair,
an appointment to the Pickleweed Advisory Committee, and an update from Aquatics program.
November 4th will be the City Council meeting where Mark Bustillos will be recognized by the
City Council for his 11 years on the Park & Recreation Commission.
Adjournment
The meeting was adjourned 7:22 p.m.
PARK AND RECREATION COMMISSION
AGENDA REPORT
November 21, 2019
Item #4
TITLE: 2019 ANNUAL AQUATICS PROGRAM REVIEW
SUMMARY
The City of San Rafael manages two (2) aquatic facilities over a seven-month period,
the Terra Linda Community Pool in San Rafael and the Hamilton Community Pool in
Novato.
RECOMMENDATION
That the Park and Recreation Commission receive and comment.
Page 2 of 6
BACKGROUND
For the 2019 pool season, Terra Linda and Hamilton Community Pools hired 106
temp/seasonal staff, which included Pool Attendants, Lifeguards, Aquatics Specialist
and Swim Instructors. Most staff were re-hired from the previous seasons, but 50 were
new aquatic staff members with the City of San Rafael.
During the months of February through September, 60 hours were spent on staff
training, which included, staff orientations, position specific trainings and in -services.
Aquatic Specialists and management staff also conduct daily staff trainings on customer
service, first aid, CPR, cash handling, proper cleaning and much more.
Terra Linda and Hamilton Community Pools offered the following programs:
Lap Swim and Public Swim
Lap Swim times are provided for organized lap swim and is an ideal time for swimmers
who want to practice strokes, endurance or exercise. Terra Linda has an active mid day
lap swim and early morning lap swim group. Public Swim is for recreational use and the
pool is set up without specific lane lines, allowing more free play in the water.
Pool Rentals
Pool rentals can be booked during public swim times and there is a minimum of two
hours for each rental. This guarantees two tables under a shade structure and a slightly
discounted admission price for guests.
Swim Lessons
Terra Linda and Hamilton Community Pools offer swim lessons starting at six months of
age for the Parent Tot class. Levels 1 – 7 begin at the age of three. Lessons are
available all season. Swim lessons are offered during the week and weekends. There is
an emphasis on fun and safety in the aquatic environment through guided instruction
with a swim instructor.
Patrons can request and sign up for private lessons. Private lessons are 30 minutes in
length with a one-on-one student-to-teacher ratio or patrons may sign up for a semi
private lesson, which is designed for two students at similar swim level, assigned to one
instructor. Private lessons allow flexibility to schedule lessons around a person’s
availability.
Program 2017 2018 2019
Group Lessons – Terra Linda 509 515 507
Group Lessons – Hamilton 543 535 486
Private Lessons – Terra Linda 113 215 199
Private Lessons - Hamilton 149 157 131
Page 3 of 6
Aquatic Aide Institute
Aquatic Aide Institute is a volunteer program for children, 12 – 14 years of age. Each
participant must apply and have an in-person interview before being selected for the
program. They train and volunteer with swim instructors and assist with Splash Camp.
Aquatic Aides help provide a lower student to instructor ratio, more individualized
attention while providing valuable life skills. This p rogram also allows an opportunity to
develop future aquatic employees. Since 2009, we have been able to hire 3 4 staff from
this program.
Location - # Aquatic Aides 2017 2018 2019
Terra Linda 7 11 11
Hamilton 7 12 5
Total Volunteer Hours 800 630 456
Splash Camp
Splash Camp is a summer camp and swim lessons all rolled into one for children
entering first and second grades. During their camp week, the children have four 30 -
minute swim lessons, play games, create arts and crafts, visit the nearby playgro und
and have supervised pool time. Each week is themed with activities following the theme
of the week.
Location - # of Participants 2017 2018 2019
Terra Linda 75 91 71
Hamilton 62 30 n/a
Junior Guard Camp
Junior Guard Camp is for children, 10 – 12 years of age. Participants learn the skills
needed to help respond in emergencies including entries, water rescues, head and back
injuries and first aid. This camp is for those that enjoy being at the pool, working with
others and want to learn what it takes to be a lifeguard. Three sessions were offered at
Terra Linda and Hamilton Community Pools.
Location - # of Participants 2017 2018 2019
Terra Linda 33 27 29
Hamilton 17 25 14
Page 4 of 6
Lifeguard Training Courses
Lifeguard Training Course (LGT) teach lifeguard candidates the skills and knowledge
needed to prevent and respond to aquatic emergencies. To be eligible for the LGT
course, candidates must be 15 years of age on or before the final scheduled class.
Candidates must successfully complete prerequisites including, swimming 300 yards
continuously demonstrating rhythmic breathing, tread water for 2 minutes using legs
only, and complete a timed event within 1 minute and 40 seconds. After successful
completion of the class, students are certified in American Red Cross Lifeguard
Training.
Location - # of Participants 2017 2018 2019
Terra Linda 69 58 70
Number of Courses Offered 7 7 7
Day Camps and Large Groups
Staff work with outside organizations to visit the pool during the summer time. Most of
the groups visit the pool once a week, some visit more often per week, with 15 -100
swimmers depending on the group. Staff work to achieve a balance of swimmers from
outside groups and still provide space for pass holders and the general public. Groups
include:
• Catholic Charities
• City of Novato Camps
• City of San Rafael Childcare
• Lycée Francais
• Mark Day School Basketball Camp
• Marin Christian Academy
• Marin Ventures
• North Bay Children’s Center
• Santa Margarita Children’s Center
• St. Vincent’s School for Boys
• YMCA - Marin
Swim Teams
Terra Linda Community Pool rents the pool to two Marin Swim League Teams, Terra
Linda Orca Swim Team and Lucas Valley Lightning Swim team. The swim teams held
practices, meet swims, stroke clinics and other team events from Februa ry 25 – June
30, 2019. Swim team practice is Monday – Friday; Lucas Valley swims from 3:15-
5:15pm and Terra Linda swims from 5:15pm-8:30pm. Starting mid-June, after school
gets out, the Terra Linda Orca Swim Team has an additional morning practice through
the end of the season.
Page 5 of 6
ANALYSIS
Budget
The charts included below indicate the revenue and expenditures associated with the
Terra Linda Community and Hamilton Community Pools this season:
Terra Linda Pool Revenue Expense Profit/(Loss)
2017 $330,863 $375,968 -$45,105
2018 $285,003 $415,943 -$130,940
2019 $272,734 $370,752 -$98,018
Hamilton Pool Revenue Expense
Payment to
Novato Profit/(Loss)
2017 $286,260 $170,169 $58,046 +$58,046
2018 $271,901 $238,571 $16,665 +$16,665
2019 $244,883 $210,857 $17,013 +$17,013
Participation
The charts included below indicate the number of participants who used the Terra Linda
Community and Hamilton Community Pools this season:
Terra Linda Community Pool 2017 2018 2019
Lap Swim 2,397 1,143 2,650
Public Swim 12,276 11,000* 12,159
Season Pass 7,389 7389* 6,954
Pool Parties 1,771 943 1,369
Day Camps & Large Groups 2,345 1,723 1,112
Terra Linda Orca Swim Team 4,369 3,694 6,546
Lucas Valley Lightning Swim Team n/a n/a 3,679
Guest Passes 507 535 408
Free Passes 209 210 158
Water Aerobics 462 283 276
Total: 32,736 26,920 35,311
Hamilton Community Pool 2017 2018 2019
Lap Swim 939 1,084 1,228
Public Swim 13,307 12,882 12,281
Season Pass 6,673 4,665 3,250
Pool Parties 1,601 1,294 1,730
Day Camps & Large Groups 2,139 3,382 1,473
Guest Passes 439 368 275
Free Passes 59 115 67
Water Aerobics 158 179 203
Total: 26,312 23,969 21,439
Page 6 of 6
CONCLUSION
Terra Linda Community Pool did see an increase in participation in lap swim, pool
parties and the Terra Linda Orca Swim Team. The Lucas Valley Lightning Swim Team
was a nice addition to the Terra Linda Pool since it was a very wet and cold spring. It
was great to work with their team.
The biggest challenge for the Hamilton Community Pool were the unexpe cted pool
closures due to electrical and mechanical issues which resulted in closing the activity
pool in the beginning of the season for four weeks and for one week in August. The
entire facility had to closed three days early for the 2019 season due to the main pool
heater failing.
Submitted by:
Tiffany Haley
Tiffany Haley
Program Coordinator
PARK AND RECREATION COMMISSION
AGENDA REPORT
November 21, 2019
Item #5
TITLE: SELECTION OF COMMISSION CHAIR, VICE CHAIR, AND COMMITTEE
ASSIGNMENTS
SUMMARY
Annually, the Commission selects a Chair and Vice Chairperson to facilitate meetings. The
Commission also reviews any committee appointments and makes changes if needed.
RECOMMENDATION:
It is recommended that the Commission select a new Chair and Vice Chairperson and review
committee assignments for the period January – December 2020.
Page 2 of 2
BACKGROUND
Annually, the Parks and Recreation Commission meets in regular session and selects a
chairperson and vice chairperson. The election shall be by majority vote of the Commission, to
be held preferably in December of each year. The term of service for these offices shall be one
year, beginning in January of each year. The intent is that the appointments of the respective
Chair and Vice-Chair offices be rotated among the Commissioners so that everyone gets an
opportunity to serve. With the establishment of two (2) four-year term limits for all Commissions
and Boards, generally a Commissioner would not serve as Chair more than once in seven
consecutive years.
Additionally, the Parks and Recreation Commission was asked to select a Parks and Recreation
Commission representative and alternate to the Pickleweed Advisory Committee as well as
make amendments to any other committee assignments as needed. The representative to the
Pickleweed Advisory Committee from the Park and Recreation Commission shall serve a term
of one (1) year, but not more than two (2) consecutive terms. A minimum of five (5) meetings
shall be scheduled annually, on a consistent day of the month
FISCAL IMPACT:
None
ALTERNATIVE ACTION
Any other action as determined by the Park and Recreation Commission.
Submitted by:
Susan Andrade-Wax
Library & Recreation Director
PARKS AND RECREATION COMMISSION
AGENDA REPORT
November 21, 2019
Item #6
TITLE: REVIEW OF THE COMMISSION MEETING SCHEDULE FOR 2020
SUMMARY
Annually, the Park and Recreation Commission reviews its annual meeting schedule to consider
canceling or re-scheduling meetings due to holidays or other conflicts.
RECOMMENDATION:
It is recommended that the Commission review its meeting schedule for 2020 and revise as
necessary.
Page 2 of 2
BACKGROUND:
The Park and Recreation Commission currently meets on the third Thursday of each month at
7:00 p.m., currently at 6:00 p.m. Annually, the Park and Recreation Commission reviews its
annual meeting schedule to consider canceling or re-scheduling meetings due to holidays or
other conflicts.
Park and Recreation Commission Meeting Schedule
January 16, 2020
February 20, 2020
March 19, 2020
April 16, 2020
May 21, 2020
June 18, 2020
July 16, 2020
August 20, 2020
September 17, 2020
October 15, 2020
November 19, 2020
December 17, 2020
FISCAL IMPACT:
None
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Susan Andrade-Wax
Library & Recreation Director
Item 7
MEMORANDUM
Date: November 21, 2019
To: Park and Recreation Commission
From: Susan Andrade-Wax, Library & Recreation Director
Subject: Schedule of Upcoming Meetings and Events of Interest
Date Time Meeting/Event Location
Nov. 18 7:00 p.m. City Council City Council Chamber, 1400 Fifth Avenue, San
Rafael
Nov. 21 6:00 p.m. Park and Recreation
Commission
San Rafael Community Center, 618 B Street,
San Rafael
Nov. 28 CLOSED HOLIDAY ALL CITY OFFICES
Nov. 29 CLOSED HOLIDAY ALL CITY OFFICES
Nov. 29 12:00 – 8:00 p.m. Parade of Lights &
Winter Wonderland Downtown San Rafael
Nov. 30 10:00 a.m.–
6:00 p.m. Small Business Saturday Downtown San Rafael
Dec. 2 7:00 p.m. City Council City Council Chamber, 1400 Fifth Avenue, San
Rafael
Dec. 3 5:30 – 7:30 p.m. Annual Board & Commissions
Holiday Reception
Falkirk Cultural Center, 1408 Mission Avenue,
San Rafael
Dec. 7 5:30 – 8:30 p.m. San Rafael Lighted Boat Parade East end of the San Rafael Canal, across from
Pickleweed Park
Dec. 13 5:00 – 8:00 pm 2nd Friday Art Walk Downtown San Rafael
Dec. 16 7:00 pm City Council City Council Chamber, 1400 Fifth Avenue, San
Rafael
Dec. 19 CANCELLED Park and Recreation
Commission
San Rafael Community Center, 618 B Street,
San Rafael