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HomeMy WebLinkAboutPark & Rec Commission 2019-11-21 Agenda PARK AND RECREATION COMMISSION AGENDA Thursday, November 21, 2019 6:00 P.M. San Rafael Community Center, 618 B Street CALL TO ORDER • Pledge of Allegiance • Roll Call AGENDA AMENDMENTS MINUTES 1. Approve regular meeting minutes of October 17, 2019 MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations A. New Commissioners Oath of Office – Lindsay Lara, City Clerk 3. Public Comment from the audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 3 minutes. MATTERS BEFORE THE COMMISSION If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 4. 2019 Annual Aquatics Program Review 5. Selection of Commission Chair, Vice Chair and Committee Assignments 6. Review of the Commission Meeting Schedule for 2020 COMMISSION REPORTS AND COMMENTS 7. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. STAFF COMMENTS 8. Schedule of Upcoming Meetings and Events of Interest Parks and Recreation Commission Agenda Page 2 of 2 September 20, 2018 NEXT MEETING: January 16, 2020 ADJOURNMENT Notice Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection at the Community Services Department, San Rafael, Community Center, 618 B Street, San Rafael, CA 94901, and placed with other agenda-related materials on the table at the Commission meeting prior to the meeting. American Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3333 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit, Line 20 or 23. Paratransit is available by calling Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. 1 PARK AND RECREATION COMMISSION DRAFT MINUTES _____________________________________________________________________________________________ San Rafael Community Center – 618 B Street, San Rafael, CA October 17, 2019 – 6:00 p.m. CALL TO ORDER Chair Tom Obletz called the meeting to order at 6:07 p.m. Pledge of Allegiance Roll Call Commissioners Present: Chair Tom Obletz, Vice Chair Mark Machado, Jeff Jones, Stacey Laumann, Kathryn Reisinger, Cecily Emerson Commissioners Absent: Mark Bustillos Staff Present: Susan Andrade-Wax, Library & Recreation Director, Becky Ordin, Senior Administrative Assistant, Catherine Quffa, Management Analyst, and Hunter Young, Assistant Public Works Director AGENDA AMENDMENTS None MINUTES 1. Approve regular meeting minutes of July 18, 2019 A motion was made by Commissioner Jones, seconded by Commissioner Machado, to approve the minutes of the September 19, 2019 meeting. The motion was approved unanimously. 2 MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations None 3. Public Comment from the audience regarding items not listed on the agenda MATTERS BEFORE THE COMMISSION 4. Park Projects Quarterly Status Report for July – September 2019 Ms. Andrade-Wax introduced Hunter Young, Assistant Public Works Director. Mr. Young gave a brief overview of his work with the City over the past 8 ½ years. He stated that he predominately worked in traffic, roadways, and storm drains. Mr. Young presented the park projects quarterly status report. Commissioner Jones asked if there was existing plumbing where the Shoreline Park restroom site is. Mr. Young answered yes there is plumbing, and it will be included in the renovation of the project. Commissioner Laumann asked if the restroom needed to be in the location that it is currently in. Mr. Young replied that there will be further discussion with the San Francisco Bay Conservation and Development District (BCDC), who has jurisdiction over the area. By moving it to a different location would increase the costs if plumbing needed to be brought in to a new area. Commissioner Laumann inquired if the restrooms after the remodel at the San Rafael Community Center were going to be gender neutral. Ms. Andrade -Wax explained that the current law for gender neutral restrooms are only if they are single stall. If there are multiple stalls there is not a current requirement for them to be gender neutral. Commissioner Obletz asked if there was concern with the San Rafael Community Center restrooms handicap access, the condition of the restrooms or plumbing issues. Ms. Andrade- Wax replied that the restrooms at SRCC are ADA compliant and that it is a renovation project due to the condition of the restroom facility and fixtures . Portable restrooms will be brought in and made available for the public to use. Additionally, no reservations for large parties and/or weddings were taken for the project time period. 3 Commissioner Reisinger asked if the City has been amiable to the revenue changes regarding not having the big events during the time of construction. Ms. Andrade -Wax replied that yes, they knew it was going to happen. Mr. Young and his staff was able to make the project happen during the short timeline they had to work with to get the project started. Commissioner Laumann wanted to know if people using the park had access to the restrooms in the Community Center during open during business hours. Ms. Andrade-W ax replied that yes, we allow use of the restrooms unless there is a private rental. Commissioner Obletz commented that the Gerstle park restroom seems like it is a minor project and has been in poor condition for a long time. With respect to Peacock gap tennis courts he would recommend resurfacing for pickleball. Ms. Andrade -Wax clarified that the Peacock gap tennis courts will be repaired, because one of the courts has several cracks. She stated the Gerstle park restrooms are on the CIP list to be renovated but will be done later, since there are other park projects that require immediate attention du e to health and safety, or legal requirements. 5. Park Maintenance Quarterly Status Report for July – September 2019 Ms. Andrade-Wax noted that Mark Wright provided the park maintenance Quarterly Status Report, but he was not able to present it. Commissioner Laumann asked how well attended were the Park-A-Month events. Ms. Andrade-Wax stated that they were not well attended. They are publicized, but they are trying to figure out how to gain more volunteers. Commissioner Reisinger asked if there were measurable metrics that the Park-A-Month events are required to meet. Ms. Andrade-Wax replied that no there is not, however she is able to get the number of attendees. The Parks Department is always looking for feedback to improve the event. Commissioner Jones asked if the Lock Lomond restroom had not been accepted. Ms. Andrade-Wax clarified that project has not been formally accepted. There are still things that need to be addressed. The restroom can be utilized it just doesn’t have the gender-neutral sign up. Commissioner Jones asked if the park still floods. Ms. Andrade-Wax did not know but will find out. Commission Reports and Comments 6. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. 4 Commissioner Laumann attended the October 7th City Council meeting regarding the library facility’s plan. There was a lot of sensitivity around what to do with the Carnegie building. Staff’s recommendation was to proceed with more investigating on how to use the facility with the library. She wanted the Commission to be aware of the sensitivity of the community about not pursuing the Carnegie location. The idea is that the Carnegie will be reused for something else as a publicly accessible amenity in the community. Commissioner Jones attended the General Plan committee meeting on October 9th. They discussed the downtown options report. The report is starting to come together and is starting to upset people. The parklets and parking was brought up, as well as changing some of the one-way streets to two-way streets. The bicycle priority network downtown was discussed. They are proposing to remove all the parking on 5th Avenue to make a bike lane going both directions. Although not the committee’s favorite option, the consultant recommended it due to several factors which include but are not limited to two -way traffic versus one-way (2nd & 3rd Streets) and 4th Street is a major business corridor which already has a limited amount of parking to support it. The committee was trying to figure out where they could possibly put it, but it is decided there really isn’t another option. Commissioner Jones also noted that on the City’s website under the General Plan there is a neighborhood element where people can log in and provide feedback for their neighborhood. Staff Comments 7. Schedule of Upcoming Meetings and Events of Interest Ms. Andrade-Wax shared that the Arbor Day event will be on Tuesday, October 22nd at 11:00am at Oleander Park. Ms. Andrade-Wax was asked by Ashley Howe from Falkirk to share with the Commission that the dedication of the Falkirk Greenhouse in recognition with the former mayor Mulryan and the Master Gardeners will be Friday, November 8th at 4:00pm. Ms. Andrade-Wax stated that the following items will be presented at the next Commission meeting in November: Commission meeting schedule for 2020, selection of Chair, Vice Chair, an appointment to the Pickleweed Advisory Committee, and an update from Aquatics program. November 4th will be the City Council meeting where Mark Bustillos will be recognized by the City Council for his 11 years on the Park & Recreation Commission. Adjournment The meeting was adjourned 7:22 p.m. PARK AND RECREATION COMMISSION AGENDA REPORT November 21, 2019 Item #4 TITLE: 2019 ANNUAL AQUATICS PROGRAM REVIEW SUMMARY The City of San Rafael manages two (2) aquatic facilities over a seven-month period, the Terra Linda Community Pool in San Rafael and the Hamilton Community Pool in Novato. RECOMMENDATION That the Park and Recreation Commission receive and comment. Page 2 of 6 BACKGROUND For the 2019 pool season, Terra Linda and Hamilton Community Pools hired 106 temp/seasonal staff, which included Pool Attendants, Lifeguards, Aquatics Specialist and Swim Instructors. Most staff were re-hired from the previous seasons, but 50 were new aquatic staff members with the City of San Rafael. During the months of February through September, 60 hours were spent on staff training, which included, staff orientations, position specific trainings and in -services. Aquatic Specialists and management staff also conduct daily staff trainings on customer service, first aid, CPR, cash handling, proper cleaning and much more. Terra Linda and Hamilton Community Pools offered the following programs: Lap Swim and Public Swim Lap Swim times are provided for organized lap swim and is an ideal time for swimmers who want to practice strokes, endurance or exercise. Terra Linda has an active mid day lap swim and early morning lap swim group. Public Swim is for recreational use and the pool is set up without specific lane lines, allowing more free play in the water. Pool Rentals Pool rentals can be booked during public swim times and there is a minimum of two hours for each rental. This guarantees two tables under a shade structure and a slightly discounted admission price for guests. Swim Lessons Terra Linda and Hamilton Community Pools offer swim lessons starting at six months of age for the Parent Tot class. Levels 1 – 7 begin at the age of three. Lessons are available all season. Swim lessons are offered during the week and weekends. There is an emphasis on fun and safety in the aquatic environment through guided instruction with a swim instructor. Patrons can request and sign up for private lessons. Private lessons are 30 minutes in length with a one-on-one student-to-teacher ratio or patrons may sign up for a semi private lesson, which is designed for two students at similar swim level, assigned to one instructor. Private lessons allow flexibility to schedule lessons around a person’s availability. Program 2017 2018 2019 Group Lessons – Terra Linda 509 515 507 Group Lessons – Hamilton 543 535 486 Private Lessons – Terra Linda 113 215 199 Private Lessons - Hamilton 149 157 131 Page 3 of 6 Aquatic Aide Institute Aquatic Aide Institute is a volunteer program for children, 12 – 14 years of age. Each participant must apply and have an in-person interview before being selected for the program. They train and volunteer with swim instructors and assist with Splash Camp. Aquatic Aides help provide a lower student to instructor ratio, more individualized attention while providing valuable life skills. This p rogram also allows an opportunity to develop future aquatic employees. Since 2009, we have been able to hire 3 4 staff from this program. Location - # Aquatic Aides 2017 2018 2019 Terra Linda 7 11 11 Hamilton 7 12 5 Total Volunteer Hours 800 630 456 Splash Camp Splash Camp is a summer camp and swim lessons all rolled into one for children entering first and second grades. During their camp week, the children have four 30 - minute swim lessons, play games, create arts and crafts, visit the nearby playgro und and have supervised pool time. Each week is themed with activities following the theme of the week. Location - # of Participants 2017 2018 2019 Terra Linda 75 91 71 Hamilton 62 30 n/a Junior Guard Camp Junior Guard Camp is for children, 10 – 12 years of age. Participants learn the skills needed to help respond in emergencies including entries, water rescues, head and back injuries and first aid. This camp is for those that enjoy being at the pool, working with others and want to learn what it takes to be a lifeguard. Three sessions were offered at Terra Linda and Hamilton Community Pools. Location - # of Participants 2017 2018 2019 Terra Linda 33 27 29 Hamilton 17 25 14 Page 4 of 6 Lifeguard Training Courses Lifeguard Training Course (LGT) teach lifeguard candidates the skills and knowledge needed to prevent and respond to aquatic emergencies. To be eligible for the LGT course, candidates must be 15 years of age on or before the final scheduled class. Candidates must successfully complete prerequisites including, swimming 300 yards continuously demonstrating rhythmic breathing, tread water for 2 minutes using legs only, and complete a timed event within 1 minute and 40 seconds. After successful completion of the class, students are certified in American Red Cross Lifeguard Training. Location - # of Participants 2017 2018 2019 Terra Linda 69 58 70 Number of Courses Offered 7 7 7 Day Camps and Large Groups Staff work with outside organizations to visit the pool during the summer time. Most of the groups visit the pool once a week, some visit more often per week, with 15 -100 swimmers depending on the group. Staff work to achieve a balance of swimmers from outside groups and still provide space for pass holders and the general public. Groups include: • Catholic Charities • City of Novato Camps • City of San Rafael Childcare • Lycée Francais • Mark Day School Basketball Camp • Marin Christian Academy • Marin Ventures • North Bay Children’s Center • Santa Margarita Children’s Center • St. Vincent’s School for Boys • YMCA - Marin Swim Teams Terra Linda Community Pool rents the pool to two Marin Swim League Teams, Terra Linda Orca Swim Team and Lucas Valley Lightning Swim team. The swim teams held practices, meet swims, stroke clinics and other team events from Februa ry 25 – June 30, 2019. Swim team practice is Monday – Friday; Lucas Valley swims from 3:15- 5:15pm and Terra Linda swims from 5:15pm-8:30pm. Starting mid-June, after school gets out, the Terra Linda Orca Swim Team has an additional morning practice through the end of the season. Page 5 of 6 ANALYSIS Budget The charts included below indicate the revenue and expenditures associated with the Terra Linda Community and Hamilton Community Pools this season: Terra Linda Pool Revenue Expense Profit/(Loss) 2017 $330,863 $375,968 -$45,105 2018 $285,003 $415,943 -$130,940 2019 $272,734 $370,752 -$98,018 Hamilton Pool Revenue Expense Payment to Novato Profit/(Loss) 2017 $286,260 $170,169 $58,046 +$58,046 2018 $271,901 $238,571 $16,665 +$16,665 2019 $244,883 $210,857 $17,013 +$17,013 Participation The charts included below indicate the number of participants who used the Terra Linda Community and Hamilton Community Pools this season: Terra Linda Community Pool 2017 2018 2019 Lap Swim 2,397 1,143 2,650 Public Swim 12,276 11,000* 12,159 Season Pass 7,389 7389* 6,954 Pool Parties 1,771 943 1,369 Day Camps & Large Groups 2,345 1,723 1,112 Terra Linda Orca Swim Team 4,369 3,694 6,546 Lucas Valley Lightning Swim Team n/a n/a 3,679 Guest Passes 507 535 408 Free Passes 209 210 158 Water Aerobics 462 283 276 Total: 32,736 26,920 35,311 Hamilton Community Pool 2017 2018 2019 Lap Swim 939 1,084 1,228 Public Swim 13,307 12,882 12,281 Season Pass 6,673 4,665 3,250 Pool Parties 1,601 1,294 1,730 Day Camps & Large Groups 2,139 3,382 1,473 Guest Passes 439 368 275 Free Passes 59 115 67 Water Aerobics 158 179 203 Total: 26,312 23,969 21,439 Page 6 of 6 CONCLUSION Terra Linda Community Pool did see an increase in participation in lap swim, pool parties and the Terra Linda Orca Swim Team. The Lucas Valley Lightning Swim Team was a nice addition to the Terra Linda Pool since it was a very wet and cold spring. It was great to work with their team. The biggest challenge for the Hamilton Community Pool were the unexpe cted pool closures due to electrical and mechanical issues which resulted in closing the activity pool in the beginning of the season for four weeks and for one week in August. The entire facility had to closed three days early for the 2019 season due to the main pool heater failing. Submitted by: Tiffany Haley Tiffany Haley Program Coordinator PARK AND RECREATION COMMISSION AGENDA REPORT November 21, 2019 Item #5 TITLE: SELECTION OF COMMISSION CHAIR, VICE CHAIR, AND COMMITTEE ASSIGNMENTS SUMMARY Annually, the Commission selects a Chair and Vice Chairperson to facilitate meetings. The Commission also reviews any committee appointments and makes changes if needed. RECOMMENDATION: It is recommended that the Commission select a new Chair and Vice Chairperson and review committee assignments for the period January – December 2020. Page 2 of 2 BACKGROUND Annually, the Parks and Recreation Commission meets in regular session and selects a chairperson and vice chairperson. The election shall be by majority vote of the Commission, to be held preferably in December of each year. The term of service for these offices shall be one year, beginning in January of each year. The intent is that the appointments of the respective Chair and Vice-Chair offices be rotated among the Commissioners so that everyone gets an opportunity to serve. With the establishment of two (2) four-year term limits for all Commissions and Boards, generally a Commissioner would not serve as Chair more than once in seven consecutive years. Additionally, the Parks and Recreation Commission was asked to select a Parks and Recreation Commission representative and alternate to the Pickleweed Advisory Committee as well as make amendments to any other committee assignments as needed. The representative to the Pickleweed Advisory Committee from the Park and Recreation Commission shall serve a term of one (1) year, but not more than two (2) consecutive terms. A minimum of five (5) meetings shall be scheduled annually, on a consistent day of the month FISCAL IMPACT: None ALTERNATIVE ACTION Any other action as determined by the Park and Recreation Commission. Submitted by: Susan Andrade-Wax Library & Recreation Director PARKS AND RECREATION COMMISSION AGENDA REPORT November 21, 2019 Item #6 TITLE: REVIEW OF THE COMMISSION MEETING SCHEDULE FOR 2020 SUMMARY Annually, the Park and Recreation Commission reviews its annual meeting schedule to consider canceling or re-scheduling meetings due to holidays or other conflicts. RECOMMENDATION: It is recommended that the Commission review its meeting schedule for 2020 and revise as necessary. Page 2 of 2 BACKGROUND: The Park and Recreation Commission currently meets on the third Thursday of each month at 7:00 p.m., currently at 6:00 p.m. Annually, the Park and Recreation Commission reviews its annual meeting schedule to consider canceling or re-scheduling meetings due to holidays or other conflicts. Park and Recreation Commission Meeting Schedule January 16, 2020 February 20, 2020 March 19, 2020 April 16, 2020 May 21, 2020 June 18, 2020 July 16, 2020 August 20, 2020 September 17, 2020 October 15, 2020 November 19, 2020 December 17, 2020 FISCAL IMPACT: None ALTERNATIVE ACTION Any other action as determined by the Commission. Submitted by: Susan Andrade-Wax Library & Recreation Director Item 7 MEMORANDUM Date: November 21, 2019 To: Park and Recreation Commission From: Susan Andrade-Wax, Library & Recreation Director Subject: Schedule of Upcoming Meetings and Events of Interest Date Time Meeting/Event Location Nov. 18 7:00 p.m. City Council City Council Chamber, 1400 Fifth Avenue, San Rafael Nov. 21 6:00 p.m. Park and Recreation Commission San Rafael Community Center, 618 B Street, San Rafael Nov. 28 CLOSED HOLIDAY ALL CITY OFFICES Nov. 29 CLOSED HOLIDAY ALL CITY OFFICES Nov. 29 12:00 – 8:00 p.m. Parade of Lights & Winter Wonderland Downtown San Rafael Nov. 30 10:00 a.m.– 6:00 p.m. Small Business Saturday Downtown San Rafael Dec. 2 7:00 p.m. City Council City Council Chamber, 1400 Fifth Avenue, San Rafael Dec. 3 5:30 – 7:30 p.m. Annual Board & Commissions Holiday Reception Falkirk Cultural Center, 1408 Mission Avenue, San Rafael Dec. 7 5:30 – 8:30 p.m. San Rafael Lighted Boat Parade East end of the San Rafael Canal, across from Pickleweed Park Dec. 13 5:00 – 8:00 pm 2nd Friday Art Walk Downtown San Rafael Dec. 16 7:00 pm City Council City Council Chamber, 1400 Fifth Avenue, San Rafael Dec. 19 CANCELLED Park and Recreation Commission San Rafael Community Center, 618 B Street, San Rafael