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HomeMy WebLinkAboutPark & Rec Commission 2019-07-18 Agenda PARK AND RECREATION COMMISSION AGENDA Thursday, July 18, 2019 7:00 P.M. San Rafael Community Center, 618 B Street CALL TO ORDER • Pledge of Allegiance • Roll Call AGENDA AMENDMENTS MINUTES 1. Approve regular meeting minutes of June 6, 2019 MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations 3. Public Comment from the audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 3 minutes. MATTERS BEFORE THE COMMISSION If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 4. Parks Quarterly Status Report for March – June 2019 COMMISSION REPORTS AND COMMENTS 5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. STAFF COMMENTS 6. Schedule of Upcoming Meetings and Events of Interest NEXT MEETING: September 19, 2019 ADJOURNMENT Notice Parks and Recreation Commission Agenda Page 2 of 2 September 20, 2018 Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection at the Community Services Department, San Rafael, Community Center, 618 B Street, San Rafael, CA 94901, and placed with other agenda-related materials on the table at the Commission meeting prior to the meeting. American Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3333 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit, Line 20 or 23. Paratransit is available by calling Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. 1 PARK AND RECREATION COMMISSION DRAFT MINUTES _____________________________________________________________________________________________ San Rafael Community Center – 618 B Street, San Rafael, CA June 6, 2019 – 7:00 p.m. CALL TO ORDER/ Vice Chair Machado called the meeting to order at 7:00 p.m. Pledge of Allegiance Roll Call Commissioners Present: Vice Chair Mark Commissioner Machado, Jeff Commissioner Jones, Stacey Commissioner Laumann, Kat Commissioner Reisinger and Cecily Commissioner Emerson (arrived at 7:05) Commissioners Absent: Tom Obletz, Mark Bustillos and Nicholas Skewes-Cox Staff Present: Susan Ms. Andrade-Wax, Community Services Director, Jinder Banwait, Senior Administrative Assistant, Catherine Ms. Quffa, Management Analyst, and Ashley Ms. Howe, Senior Recreation Supervisor AGENDA AMENDMENTS None MINUTES 1. Approve regular meeting minutes of March 21, 2019 A motion was made my Commissioner Laumann, seconded by Commissioner Jones, to approve the minutes of the March 21, 2019 meeting as corrected. The motion was approved unanimously. 2 MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations Susan Ms. Andrade-Wax introduced Jinder Banwait, Senior Administrative Assistant with the City’s Library who was attending the meeting in Becky Ordin’s absence. 3. Public Comment from the audience regarding items not listed on the agenda None MATTERS BEFORE THE COMMISSION 4. Marin Bocce Federation Annual Report Ashley Ms. Howe, Senior Recreation Supervisor introduced Julie Ms. Nunez, President and Ms. Libien, General Manager from the Marin Bocce Federation. Marin Bocce Federation, a non-profit organization, started in 1994 have been providing services to the community of San Rafael by hosting classes, tournaments, and leagues at the facility located on B Street next door to the San Rafael Community Center. The City and Marin Bocce Federation partnership agreement is valid from December 1, 2011 to November 30, 2030. Through this partnership, the Federation has made many improvements to the facility and have developed it into a very attractive social gathering place for the citizens of San Rafael. Ms. Nunez and Ms. Libien presented the report on the various services that are provided at the facility, facility, website, and bookkeeping improvements, demographics, and financials. The 25th year gala party is on August 18, 2019 and will feature food, music and bocce. Commissioner Laumann asked if there were any concerns, Ms. Libien answered that parking continues to be the biggest issue. Commissioner Jones asked about the homeless situation, Ms. Libien shared that having the improved park nearby has dramatically impacted the surrounding area in positive way and that the issues related to homelessness have become rare. Commissioner Reisinger asked whether the City owns the land, Ms. Nunez explained the Federation is responsible for managing and operating the facility while the City owns the land. Ms. Andrade-Wax added that the operation is self-sustaining and that there is no City subsidy. Ms. Andrade-Wax also stated that the agreement between the City and the Federation can be obtained and reviewed to understand the exact terms. Ms. Howe shared information about the upcoming Open Studios Closing Session at the Falkirk Center on June 14th from 5 -8 p.m. 3 5. Review the Measure A Work Plan for July 1, 2019 – June 30, 2020 Ms. Quffa presented information on the County’s Measure A Workplan, it’s historical background, how the City has spent its portion of the funds, and the fund allocations for the upcoming 19/20 fiscal year. The focus of Measure A is to support the preservation of Marin County Parks, open space preserves, and farmlands. Marin County Cities receive their funding based on population, which is 15% or $2.12 million annually. The City of San Rafael receives 22.91% of the $2.12 million available funds. Based on the public outreach process in 2014 that the Commission undertook, eight parks and recreational projects were selected and prioritized. Much of the funding has been used to improve/revitalize four of these areas. The remaining four projects will be funded by Measure A and building funds. The State will be releasing Prop 68 per capita grant funding next year which will provide funding through a grant application in addition to the per capita grant distribution. Commissioner Reisinger asked whether the City has applied for the grant, Ms. Quffa replied no. Commissioner Emerson asked whether the County dictates how the Measure A funds are used. Ms. Andrade-Wax explained that the funds can be used based on certain criteria. Ms. Andrade-Wax also said that the City is pursuing an assessment tax for fire prevention services, and if that passes, Measure A funds could possibly be used specifically for parks and recreation facility improvements in the future. Commissioner Machado asked about the Pickleweed Park Field Conversion Design Community Engagement and whether that had to do with improving the soccer field. Ms. Quffa replied that we will be requesting funding through the State Prop 68, grant process, which is a competitive grant process. Commissioner Emerson asked about the timeline for the grant. Ms. Andrade-Wax explained that the first initial application period closes in August 2019. She continued to explain that Prop 68 language focuses on low-income areas where there is no park land, which the only designated low- income area in San Rafael is the Canal area. However, because the State draws a half mile radius on a spot on the map, the neighboring demographics are also included, which made the Canal area appear to be less deserving. Ms. Andrade-Wax also shared that the State had previously considered the canal area (water) around the park and recreation areas as park land as well, but recently updated its designation. Also, to receive a higher rating on the grant application, it is recommended that the applicant hold five public hearings. Therefore, to increase the City’s chances of getting a higher rating and have enough time to hold five public meetings, the City will submit their grant application in the second round of submissions. Though the odds of receiving the grant is very low, the City feels it is worth the effort for the potential $5-8 million funding. Ms. Quffa explained that partnering with local groups when submitting the grant application will also help increase the City’s chances of receiving funding. 4 Commissioner Machado asked when the work on the Sun Valley playground replacement project will begin. Ms. Andrade-Wax replied that after the Commission, the project would be presented to the City Council for their review and consideration. She also explained that at Pickleweed, a bid process was conducted to replace the playground equipment, which has reduced the project cost by approximately 66%. It’s more cost effective to exclude an architectural design, which is only required if the new foot print is larger than the existing structure. Commissioner Jones asked when Measure A will sunset. Ms. Andrade-Wax answered that it will after 9 years, which is in a few years, but the County has met with the City and will place it on the ballot again for renewal. Commissioner Jones asked whether the Commission should do additional outreach since it has been 5 years since the plan was implemented. Ms. Andrade-Wax replied that the City has not done a Park and Recreation Master Plan process since 1974. She also said that the City recently completed a facilities assessment of all City facilities. Commissioner Jones asked if the Commission can have a copy of the City assessment, Ms. Andrade-Wax replied that she doesn’t have the assessment report at this time. Commissioner Reisinger asked about the New Library Facility Planning Process presentation. Ms. Andrade-Wax shared the three options that have been identified for the new library facility, which include the existing Carenage site, Boyd Park, and San Rafael Community Center/Albert Park. She mentioned that the Commission is highly encouraged to attend the Council meeting where the Library Planning process is discussed since two of the three site options are parks. Commissioner Laumann asked whether the General Plan is addressing community facilities and park issues. Commissioner Jones said Barry Miller, who is the driving force behind the General Plan was supposed to be at the meeting. Howe ver, Ms. Andrade-Wax explained that the General Plan is not a detailed specific plan and that it often refers to other complimentary plans such as Bicycle and Pedestrian Plan, Downtown Precise Plan, etc. Commissioner Laumann asked for clarification, whether Ms. Andrade-Wax is advocating for a Park & Recreation Master Plan and Ms. Andrade-Wax confirmed. AYES: Commissioners: Emerson, Jones, Laumann, Machado, and Reisinger NOES: Commissioners: None ABSENT: Commissioners: Bustillos, Obletz, and Skewes-Cox The motion passed. 5 COMMISSION REPORTS AND COMMENTS 6. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Commissioner Jones presented a report on the General Plan. The report is available on the Park & Recreation website. Commissioner Machado asked Commissioner Jones how Park & Recreation is being viewed in the General Plan. Commissioner Jones explained that it is a great idea to obtain a Park and Recreation Master Plan just because of its specificity. Commissioner Emerson asked what the timeline is to adopt the General Plan, Commissioner Jones replied that the Committee is currently in the process of updating the document now and that the formal adoption process will follow at its conclusion. Ms. Andrade-Wax said she would follow up with Barry Miller as to the timeline. Commissioner Jones said he would send a link to everyone and is happy to present it on behalf of the Commission. Commissioner Jones shared information about the Downtown Precise Plan survey results and public meetings. Ms. Andrade-Wax explained that a Park and Recreation Master Plan provides specifics as to the community’s needs based on surveys, assessment, and current infrastructure. STAFF COMMENTS 7. Schedule of Upcoming Meetings and Events of Interest. Ms. Andrade-Wax shared information about the Movies in the Park program. It’s a series of five movies on Thursday evenings after the Downtown Thursday Night Market ends. Ms. Andrade-Wax will send the Commission members information about the Thursday Night Market. Commissioner Reisinger asked whether the Commission meetings can begin at 6 p.m. rather than 7 p.m. and Ms. Andrade-Wax replied that the Commission could change the time on a temporary basis. However, any permanent or on-going change would require the City Council’s approval before it could be changed in the City’s Municipal Code. Ms. Andrade-Wax will include this item on the agenda for the next Commission meeting. ADJOURNMENT The meeting was adjourned 8:30 p.m. PARK AND RECREATION COMMISSION AGENDA REPORT July 18, 2019 Item # 4 TITLE: PARKS QUARTERLY STATUS REPORT FOR MARCH – JUNE 2019 SUMMARY This report is submitted for informational purposes. The intent of the report is to inform the Commission of the status of ongoing parks/maintenance projects. This report summarizes the last quarter’s parks and maintenance project status. RECOMMENDATION It is recommended that the Parks and Recreation Commission receive and provide comment. COMPLETED PROJECTS Page 2 of 9 ALBERT PARK PLAYGROUND RENOVATION In 1937, Jacob and Annie Albert conveyed nine acres of property by deed to the City of San Rafael for use as a neighborhood park. Over the years, Albert Park has been improved and expanded to include the following amenities: two ball fields, a stadium, four tennis courts, two playgrounds, the San Rafael Community Center, a formal park entry, the Lonatese Garden & Courtyard, the Marin Bocce Complex, Parkside Children’s Center, and parking facilities. In 2015, the San Rafael Park and Recreation Commission held nine months of outreach asking residents to identify their priorities for neighborhood and community parks. More than 60 suggestions were made for Albert Park, but the highest priority was the replacement of equipment for the small children’s play area. From December 2016 to March 2017, the City hosted three community meetings and collected feedback through online and phone-based platforms. Meetings were led by local landscape architect, Phil Abey, supported by members of the B-Team (a group of residents and business owners in the area), the Gerstle Park Neighborhood Association, and City staff from the Community Services Department and Public Works. On August 7, 2017 the City Council authorized the City Manager to execute a professional services agreement with Abey Arnold Associates for the design and construction support services related to the Albert Park playground. Subsequently, Abey Arnold Associates developed construction documents for the play area improvements. In addition to their effort of gathering consensus to influence the design of the play area, the B- Team has been instrumental in the public outreach process and has helped raise more than $40,000 in donations for the Albert Park Playground Improvements. This element of community participation, including all those who donated funds, has been extremely important to this project. The collective community’s efforts relating to the Albert Park playground can be found on the City’s website. On September 17, 2018 the City Council authorized the City Manager to execute a construction agreement with M3 Integrated Services, Inc. for the Albert Park Play Area Improvements Project, in the amount of $558,420.00 with a contingency of $55,880. Construction commenced October 22, 2018 and all work was completed on April 18, 2019. Fiscal Impact A total of $614,254.04 was utilized for the construction which is within the approved amount. The total project cost of $745,016.72 includes design services, construction, utility relocations, inspection services and supplies. Project Status This project has been completed. After the completion of the construction, several trees that abut the new play area were showing severe signs of deterioration and were removed based on recommendations from the City’s Arborist. While it is unfortunate that these trees did not survive the construction, new trees have been planted in the park. The Department of Public Works (DPW ) has received some inquiries regarding the installation of a restroom at the park play area. DPW reached out to a contractor who recommended a budget of $140,000 to install a prefabricated restroom at this site. Although the site was constructed to include the associated infrastructure needed to support a prefabricated restroom, funding for this improvement has not yet been identified. BRET PARK RESTROOM Page 3 of 9 Bret Harte Park, a small neighborhood park with two play structures and a basketball court, is located on Irwin Street near Baywood Terrace in the Bret Harte neighborhood. Originally constructed without a public restroom, City staff coordinated with residents to facilitate the installation of a restroom and shade structure. In September 2017, the City contracted with Abey Arnold and Associates to develop a plan for park improvements. On May 24, 2018, the City Council authorized the City Manager to execute a construction agreement with McNabb Construction Inc. for the Bret Harte Restroom Installation Project. Construction commenced October 1, 2018 and all work was completed on March 1, 2019. Fiscal Impact A total of $229,367.00 was utilized for the construction which is within the approved amount. The total project cost of $304,577.65 includes design, construction, utility connections, inspection services, and supplies. The project was funded through the City’s Building Fund. Project Status While physical construction of the restroom is complete there have been delays related to a few items which include some plumbing and electrical work. Both an outside plumbing contractor and P, G & E have been brought in to fix the issues and we expect to have them both completed by end of July. As these amenities do not restrict the use of the restroom during daytime hours, the restroom has been opened to the public since March. FACILITY ASSESSMENT STUDY The City of San Rafael owns and operates more than 20 different facilities. Some of these facilities service parks, community centers as well as fire stations and mechanical facilities such as pump stations. Many of these facilities are more than 40 years old and as such need specific care and maintenance to keep them functioning. In 2018, the City solicited services from an engineering firm to review the City’s existing facilities and make recommendation to the repair and maintenance of these facilities. The City entered into an agreement with Terracon to review on develop a report on more than 17 of its buildings. In May 2019 Terracon completed their report on the City’s facilities. While some of the repairs are small and can be performed by the City’s maintenance division, other maintenance such are full roof repairs or HVAC replacements will require the project to be competitively bid. Project Status The development of the report has been completed and the City is now looking at prioritizing and implementing the items noted in the report. TERRA LINDA COMMUNITY CENTER FLOORING Page 4 of 9 The Terra Linda Community Center is utilized heavily by the community. This facility was built in the late 1950’s and has had several roof leaks over the years which has damaged the original floor. This project includes the removal and replacement of the existing wood floor surface at the community center. Project Status The work has been completed however there are some minor modifications to the installation that need to be addressed by the installer. ACTIVE PROJECTS PICKLEWEED PARK PLAYGROUND RENOVATION Pickleweed Park is a heavily utilized park amenity. This park is centrally located in the canal neighborhood and is adjacent to the Albert J Boro Community Center which also is heavily utilized. The existing playground structures have been in place for almost 20 years and are experiencing some significant wear and tear due to the amount of use they receive. Installation of new playground equipment at Pickleweed Park includes the removal of the existing accessory structure, swings, slides, and sand but will not impact the concrete footprint. After the new playground structures have been constructed, engineered wood fiber will be installed in place of sand. The existing outline footprint of the play area will not change, only the play equipment will be replaced. Public Works has reached out to local schools, organizations, and the community at large by means of an online survey and a public meeting held at the Albert J. Boro Community Center on February 6, 2019. People who attended the public meeting were also able to vote for which structures they would like to see installed. More than 100 individuals voted in the process with most of them participating in the Spanish version of the online survey. Several contractors who specialize in playground construction were solicited to give quotes for the installation of the purchased Miracle PlaySystems playground structures. Community Playground Inc. was selected from the 5 bidders at an original bid amount of $50,941 to install the previously purchased equipment. Following the selection, staff requested a revised estimate from Community Playgrounds Inc. to account for additional services including inspections by a Certified Playground Safety Inspector, transportation of the playground equipment to the job site from Public Works (originally to be performed by Streets Division crews), and two concrete ADA ramps. The revised estimate, which factors all listed additions, totals $73,723. Fiscal Impact The Department of Public Works has obtained a Community Development Block Grant for the purchase and installation of new playground structures at Pickleweed Park. The block grant received for Fiscal year 2018/19 is $200,000. The play equipment purchased cost approximately $130,000. Staff also recommends authorizing a contract contingency in the amount of $13,277.00 for approximately 18% of the bid amount be added to the contract, which Page 5 of 9 brings the authorization amount to $87,000. A separate contractor was utilized to install the fall surface which was made of engineered wood fiber. The total cost of the project is estimated to be $240,000 Project Status The installation of the play equipment and surface is completed, and a grand re-opening ceremony is planned for July 10, 2019 at 3:30 pm. Construction fencing around the play area is anticipated to be removed by July 4, 2019 to allow the play area to be utilized during the holiday. DPW and Community Services are investigating the installation of a 4-foot fence around the play area. This amenity did not exist before the play structure replacement and was not part of the original scope of the project. Additional funding may be needed to pursue the installation of this fencing. SHORELINE PARK RESTROOM The original development of the properties along the Francisco Blvd near the Richmond San Rafael Bridge required the installation of the Shoreline Pathway. In addition, a small restroom facility was installed when the area was subdivided and was subsequently closed shortly after its installation due to there being illicit activities occurring at this location. Bay Conservation and Development District (BCDC) who has jurisdiction over this area has requested that the restroom be reopened to the public. Since this restroom has been closed for such a long period of time, reopening the facility to the public will require improvements to the mechanical, electrical and accessibility access. This project is noted in the Capital Improvement Program for FY 19/20 and will be funded through the Building Fund. Construction is estimated to be $70,000 Project Status Over the last several months DPW has worked with an accessibility expert to assist with the internal and external modification needed for the facility. In addition, the City is working directly with BCDC staff regarding the review of the proposed improvements. Additional modifications to the electrical and plumbing for this facility will also be needed. Construction will not start at this location for several months based on the review time needed from BCDC. SAN RAFAEL COMMUNITY CENTER RESTROOM RENOVATION In 2018, City staff noted that the facilities within the restroom were not completely secured. Facilities repair reviewed the situation and determined that significant reconstruction of both men’s and women’s restrooms was needed. As a result, the City hired SKS Architect to develop a plan for the reconstruction of the restroom facilities. In the late summer early fall of 2018, DPW bid the noted project and received no bid proposals for the project. DPW and Community Services have been discussing the timing of this project since the construction will be impactful on the programs and services provided at the Community Center. Page 6 of 9 While the Community Center will remain open, construction is tentatively scheduled to begin in November 2019. Project Status DPW will need to rebid this project with the intent to construct the improvements between November and December of 2019. Portable restroom facilities and additional accommodation may need to be addressed in coordination with the construction. Full removal of the common wall between the male and female restrooms will be needed. SAN RAFAEL COMMUNITY CENTER STAGE LIGHTING The San Rafael Community Center auditorium holds performances several time during the year. This stage area utilizes older lighting and electrical equipment that have not been updated in many years. This project includes replacing existing lighting with higher performance equipment as well as replacing some electrical equipment that is old and antiquated. Project Status The design for the stage lighting is completed. DPW is putting together a bid package and anticipates bidding this project in late summer with construction is anticipated to begin in fall. CHILDCARE MODULAR BUILDING REPLACEMENT (Mary Silvera, Dixie, Pickleweed) The City of San Rafael operates afterschool/daycare facilities and programs at the Dixie and Mary Silveira Elementary School campuses in cooperation with the Dixie School District (District). Also, similar facilities and programs are provided at the City’s Pickleweed Park in the canal area. The existing portable/modular buildings used for these programs have exceeded their 20-year expected service and therefore need replacement. The City of San Rafael seeks to replace all the facilities in-kind. The State of California’s, Division of State Architects Office (DSA) has jurisdiction over local school properties. Specific procedures need to be followed for replacing these temporary facilities and includes an analysis of access to the building as well other improvements to bring these facilities up to current regulations. In addition, a licensed architect is required to certify the plans even for a modular building. Project Status In spring 2019, the City solicited local architects to develop plans and specifications for to replace the modular buildings at the noted afterschool/daycare facilities. DPW staff is currently negotiating the professional services contract with an architect familiar with the state architect’s office procedures. City staff anticipates bringing this to City Council for action in August. The City also anticipates ordering the modular buildings within the next few months to get them fabricated on time for next summer’s construction. Coordination with each school is important to make sure the is minimal impact to the services provided. The modular building at Pickleweed Park may be replaced sooner since this is not under the jurisdiction of the DSA. PROPOSED PROJECTS FOR FY 2019/2020 Page 7 of 9 GERSTLE PARK RESTROOM REPAIR The restroom at Gerstle Park was reviewed by an outside consultant in connection with the overall facilities study performed by the City. This restroom needs exterior siding repair and some minor shingle replacement. DPW facilities maintenance will be reviewing the facility and possibly preforming the repairs themselves. SUN VALLEY PARK PLAYGROUND RENOVATION The playground structure at this park is more than 20 years old and needs replacement. This project includes the removal and the replacement of the existing playground structures at this park but does not expand the footprint of the original play area. In addition, this project includes the removal of the sand surface and replaces it with compliant engineered wood fiber. DPW staff anticipates starting on this project in the late fall of 2019 with construction to follow depending upon internal priorities. DPW staff will be looking at coordinating this project with other playground renovation projects. PEACOCK GAP PLAYGROUND RENOVATION The playground structure at this park is more than 20 years old and needs replacement. This project includes the removal and the replacement of the existing playground structures at this park but does not expand the footprint of the original play area. In addition, this project includes the removal of the sand fall surface and replaces this surface with compliant engineered wood fiber. DPW staff anticipates starting on this project in the late fall of 2019 with construction to follow depending upon internal priorities. DPW staff will be looking at coordinating this project with other playground renovation projects. BERNARD HOFFMAN PLAYGROUND RENOVATION The playground structure at this park is more than 20 years old and needs replacement. This project includes the removal and the replacement of the existing playground structures at this park but does not expand the footprint of the original play area. In addition, this project includes the removal of the sand fall surface and replaces this surface with compliant engineered wood fiber. DPW staff anticipates starting on this project in the late fall of 2019 with construction to follow depending upon internal priorities. DPW staff will be looking at coordinating this project with other playground renovation projects. ALBERT PARK STADIUM – ADA LIFT Page 8 of 9 this project includes the installation of a new accessible lift to the grand stand area of the Albert Park Stadium. Currently, there is no ADA access to the grand stand area at the field. DPW staff anticipates starting on this project in the late fall of 2019 with construction to follow depending upon internal priorities. ALBERT PARK STADIUM RESTROOM RENOVATION The restrooms serving the Albert Park Stadium are not compliant with current accessibility standards. This project would renovate the current restroom areas to be compliant with current ADA requirements. DPW staff anticipates starting on this project in the late fall of 2019 with construction to follow depending upon internal priorities. SAN RAFAEL COMMUNITY CENTER MISCELLANOUS REPAIRS Based on the Facilities Assessment study repairs are needed to the San Rafael Community Center. These include but are not limited to sealing flashing, re-staining and sealing the soffit and overhang at the front of the building, replacing damage ceiling tiles, removing stain from the brick exterior and other minor repairs. This project has not been initiated at this time. DPW staff anticipates starting on this project in the fall of 2019. Depending upon the extent of damage, this project may be completed quickly. Public Works recommends reviewing Capital Improvement Program (CIP) which lists many of these projects as well as projects anticipated to be initiated within the next three years. The CIP can be viewed at the following location: https://www.cityofsanrafael.org/fy-2018-19-3-year-improvement-program-cip-adopted-by- city-council/ PARK MAINTENANCE PROJECTS Page 9 of 9 ALBERT PARK PICNIC BENCH AND BARBECUE DPW will be utilizing Community Development Block Grant funding to replace 10 picnic benches and a portion of the barbecue area at Pickleweed Park. The work is scheduled for the first week in August and will include prefabricated picnic benches and new concrete. Construction should be completed by the end of August but may take longer if the equipment is not readily available. VICTOR JONES PARK BAMBOO AND JUNIPER REMOVAL DPW is working with San Rafael Fire Department and Fire Safe Marin to address vegetation issues prior to the fire season. Invasive species such as bamboo and juniper will be removed from Victor Jones park in the next several weeks. W ork is being performed by City staff. DOWNTOWN TREE WELLS DPW is removing approximately 50% of the tree grates in the downtown area and replacing them with decomposed granite material. The decomposed granite fills the voids around the roots of the trees while not harming the trees and tripping hazards are reduced. SCHOEN PARK PLAY AREA REMOVAL DPW Streets and Parks Division will be removing the play equipment at Schoen Park which is east of Pickleweed Park. Patrons who utilized this park in the past are encouraged to utilize the new and improved Pickleweed Park with its new play structures. In the past, illicit activities have been known to occur at Schoen Park. Future work on the Tiscornia Marsh, levee and parking along canal are also planned for this area. ROUTINE PARK MAINTENANCE DPW Parks has an aggressive schedule starting in the spring and proceeding through the summer months to manage is parks. This includes mowing activities in many locations and standard maintenance of irrigation systems. BOYD PARK LIGHTING Recently, a large tree fell within Boyd Park and damaged one of the existing light poles. DPW contacted its electrical contractor DC Electric to review and reestablish the electrical services to the lights at this park. The damaged poles will be replaced, and electrical system re-established by August. Item 6 MEMORANDUM Date: July 18, 2019 To: Park and Recreation Commission From: Susan Andrade-Wax, Community Services Director Subject: Schedule of Upcoming Meetings and Events of Interest Date Time Meeting/Event Location July 10 6:00 – 9:00 p.m. 2040 General Plan Steering Committee BioMarin Conference Room, 750 Lindaro Street, San Rafael July 11 6:00 – 9:00 p.m. San Rafael Market Downtown San Rafael July 11 Dusk Movies in the Park Victor Jones Park July 12 5:00 – 8:00 p.m. 2nd Friday Art Walk Downtown San Rafael & Falkirk Cultural Center July 12 9:00 a.m. – 12:00 p.m. Park – A – Month Program Victor Jones Park, July 15 7:00 p.m. City Council City Council Chamber, 1400 Fifth Avenue, San Rafael July 18 6:00 – 9:00 p.m. San Rafael Market Downtown San Rafael July 18 7:00 p.m. Park and Recreation Commission – Special Mtg. San Rafael Community Center, 618 B Street, San Rafael July 18 Dusk Movies in the Park Terra Linda Park July 20 9:00 a.m. – 12:00 p.m. Park – A – Month Program Gerstle Park July 25 6:00 – 9:00 p.m. San Rafael Market Downtown San Rafael July 25 Dusk Movies in the Park Pickleweed Park August 1 6:00 – 9:00 p.m. San Rafael Market Downtown San Rafael August 1 Dusk Movies in the Park Falkirk Cultural Center August 8 6:00 – 9:00 p.m. San Rafael Market Downtown San Rafael August 8 Dusk Movies in the Park Gerstle Park August 9 5:00 – 8:00 p.m. 2nd Friday Art Walk Downtown San Rafael & Falkirk Cultural Center