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HomeMy WebLinkAboutPark & Rec Commission 2018-05-17 Minutes1 PARKS AND RECREATION COMMISSION APPROVED MINUTES _____________________________________________________________________________________________ San Rafael Community Center – 618 B Street, San Rafael, CA May 17, 2018 – 7:00 p.m. CALL TO ORDER Vice Chair Tom Obletz called the meeting to order at 7:08 p.m. Pledge of Allegiance Roll Call Commissioners Present: Vice Chair Tom Obletz, Mark Bustillos, Cicily Emerson, Jeff Jones, Ralph Mihan. Stacey Laumann – arrived at 7:18 p.m. Commissioners Absent: Chair Eric Holm and Mark Machado Staff Present: Susan Andrade-Wax, Community Services Director; Brendan Mitchell, Parks Supervisor; and Becky Ordin, Senior Administrative Assistant AGENDA AMENDEMENTS Ms. Andrade-Wax asked that presentation from the San Rafael Pacifics Baseball Club be added as Item 2A and move the Marin Bocce Federation’s presentation to 2B. MINUTES 1. Approve regular meeting minutes of March 15, 2017 A motion was made by Commissioner Jones, seconded by Commissioner Bustillos, to approve the minutes of the March 15, 2017 meeting as corrected. The motion was approved unanimously. 2 MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations A. San Rafael Pacifics Club Ms. Andrade-Wax introduced Mike Shapiro, Managing General Manager for the San Rafael Pacifics Club. Mr. Shapiro introduced Heather Luna who the Assistant General Manager , and Phil Martino as a citizen advocate. Mr. Shapiro presented the 2017 Season Summary and 2018 Forecast. Mr. Shapiro expressed his gratitude to the Commission, the Mayor, Council and to Susan. June 2nd is opening night at 5:05pm playing the Napa Silverados, and recently retired Marin IJ music columnist, Paul Liberatore, will be honored during pre -game ceremonies. Commissioner Obletz stated that Commissioner Holm had the Elks donate a new flag for opening day. Commissioner Mihan restated that every student in Marin gets a ticked. He asked if it was the hope to bring family. Mr. Shapiro answered that was correct. Commissioner Obletz stated that many people do not realize that the Pacifics are professional players. He told Mr. Shapiro that they have done a great job with community outreach. Commissioner Mihan consensus support to Pacifics past, future and endorses them. Mr. Martino stated that the flag has been replaced on Albert Park Lane, and on opening day the flag changes. He is also active in Softball. He supports to move projects along to get the Park to what it can be. B. Marin Bocce Federation Ms. Andrade-Wax introduced Jolene Kramer, President of The Marin Bocce Federation. Ms. Kramer introduced Jessica Libien who is the new General Manager. She informed the Commission that there is also a Board of Directors with nine members. Ms. Kramer presented The Marin Bocce Federation 2017 Annual Report. 3 Commissioner Mihan informed Jolene that page one of the annual report says “income”, and it should state “gross income” since they are a non-profit. Page three celebration of the two sister cities. He suggests The City invite them to participate. Commissioner Mihan asked if they do anything to let pe ople know it’s open to the public? Ms. Kramer answered that there is a sandwich board out front. Commissioner Mihan worked with Dolly and she was always concerned that it would appear as a private club. Ms. Andrade-Wax asked if was ever advertised in the activities guide. Commissioner Obletz said that it had been in the past. Commissioner Obletz suggested a learn to play program. He also stated that gift certificates are strong and well received, and that the fundraisers and events were not included i n the 2017 report. Commissioner Obletz asked Ms. Andrade-Wax if she has the contract, and what are the obligations of The Marin Bocce Federation. Ms. Andrade-Wax answered yes, and the contract goes from 2011 through 2030. 3. Public Comment from the audience regarding items not listed on the agenda None MATTERS BEFORE THE COMMISSION 4. Review Measure A Work Plan for July 1, 2018 – June 30, 2019 Ms. Andrade-Wax provided a summary and review of the Measure A Work Plan for July 1, 2018 – June 30, 2019. The Commission reviewed the list of projects. Ms. Andrade-Wax answered that all the funding that was budgeted for Wildfire Protection, Vegetation Management, Parks Maintenance and Public Safety was utilized. In addition, she explained that some of the funding that was allocated for the Park CIP projects were not spent in the FY 2017/2018, but would be carried forward to FY 2018/19 and used to fund both the Albert Park and Victor Jones Playground projects. Commissioner Mihan confirmed that the money was rolled over to the Victor Jones and Albert Parks not to the General Fund. Ms. Andrade-Wax confirmed. 4 Commissioner Laumann asked for the status of the Victor Jones park. She thought everything was ready to go. Ms. Andrade-Wax stated that Public Works staff was balancing many projects for the City, but that Victor Jones was almost completed and that the Final Design for the Albert Park Playground was almost completed. The City’s architect had indicated that the projected construction cost for Albert Park Playground was estimated to be over $800,000. As a result, staff was asked to work with the B Team to value engineer the project so that it would be within the current project budget. In addition, Ms. Andrade -Wax has stated that the B Team has raised $40,000 towards the project. Commissioner Jones stated that the Commission had worked on creating a project list for the Measure A funds four years ago and would like to re -visit once the current projects are completed. Commissioner Mihan asked if the CIP funding was separate from Measure A? Ms. Andrade- Wax clarified that the majority of the City’s projects are funded through a variety of sources which include but are not limited to Measure A funds, park in-lieu fees, enterprise funds, etc. Commissioner Obletz stated that CIP stands for the Capital Improvement Plan. He asked if there was a plan to conform to budget? If it was in phases or all at once? Ms. Andrade-Wax stated that staff was looking at various options which included a “phased in” approach as well as considering having “add alternate” options. All options will be presented to the B Team for their feedback. Commissioner Obletz recommends that the GPNA have a seat at the table at the discussion. They are interested in the activities at the edges of the neighborhood. Encourages them to get in touch with the President to look at it. He feels it was a disservice for only the B -team to be involved. Commissioner Bustillos said it was late in the process to bring someone in. Ms. Andrade-Wax will confirm that the Gerstle Park Neighborhood Association has been part of the process. Commissioner Emerson doesn’t feel like the Commission had a say in how Measure A funds were allocated and asked if the Commission could get a preliminary look at the budget next year. Ms. Andrade-Wax stated that the City Council has final approval on the budget, but that the Commission will still get the opportunity going forward to provide feedback. Commissioner Obletz asked if the City had a two-year budget cycle and stated that there isn’t a lot of money available for CIP projects. 5 Ms. Andrade-Wax mentioned that City staff uses established criteria to review the list of projects each year. Those projects that have issues related to health and safety and/or infrastructure are of higher priority. COMMISSION REPORTS 5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Commissioner Obletz attended 8th Annual Huffman’s Hootenanny at Lagunitas Brewery. He spoke with someone regarding creating a Community Garden in Novato. He contacted the City Clerk’s office for meeting minutes to pass along. He said that it would have been more professional if the Commissioners had business cards to pass out. Ms. Andrade -Wax did ask if other Commissions had them and they do not at this time. However, she did suggest that if they did receive inquiries or requests for information that they could direct the individual to her office and she would be glad to respond. COMMISSION COMMENTS Commissioner Bustillos asked if there was a MOU plan for San Rafael High School. Ms. Andrade-Wax answered that the City currently does not have a MOU or JUA with either of the school districts in San Rafael. STAFF COMMENTS 6. Schedule of Upcoming Meetings and Events of Interest Mr. Mitchell reported that there have been two successful Park-A-Month events. The Terra Linda Pool is up and running. Albert field is being mowed five days a week. They will be pruning the large medians next week and conducting weed abatement. They repaired the main waterline at the Public Works park. The field is to open in June. Ms. Andrade-Wax commented on the new format for the meetings and that all meeting staff reports, minutes, etc. will be posted online prior to the meeting. Mr. Mihan stated that they used to rotate to the different community centers to let the neighborhoods know they exist. Ms. Andrade-Wax asked about the schedule. Commissioner Mihan likes it. Commissioner Obletz likes that the future meetings are included in the calendar. ADJOURNMENT The meeting was adjourned 9:13 p.m.