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HomeMy WebLinkAboutBoard of Library Trustees 2019-05-14 Minutes Gary O. Phillips, Mayor • John Gamblin, Vice Mayor • Maribeth Bushey, Councilmember • Kate Colin, Councilmember • Andrew Cuyugan McCullough, Councilmember Location: SRPL, Downtown Library Meeting Room Date: 05/14/19 Time: 6:00 p.m. Chair, Presiding: Josh Libresco Members Present: Jamie Cortes, Claudia Fromm, Josh Libresco, Beverly Rose, Robert Ross, Kate Sumser Members Absent: None Others Present: Susan Andrade-Wax, Community Services Director Henry Bankhead, Interim Library Director Jinder Banwait, Administrative Assistant Miriam Wallen, Librarian II APPROVAL OF AGENDA The agenda was unanimously approved on a motion by Libresco and a second by Ross and Fromm. All were in favor. APPROVAL OF MINUTES The April minutes were unanimously approved on a motion by Libresco and a second by Rose and Cortes. All were in favor. INTRODUCTIONS None PRESENTATION Wallen presented on a library service, Memory Lab. Funded by the Randy Coleman Family Memorial Fund, the program allows patrons to scan and preserve documents, pictures, films, etc. in high resolution. The equipment will also be used internally to scan library and local history items. PUBLIC COMMENT None. CORRESPONDENCE None. SRPL BOARD OF TRUSTEES MEETING SUMMARY Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember REPORT FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS Friends of the Library: No further Friends requests will be submitted in this FY. The Friends met with City officials to discuss parking issues near the Friends Book Store. They were satisfied with the proposed solutions. The Summer Lawn Sale will be held on Saturday, June 22nd. Merger discussions amongst the Friends are ongoing, specifically, the potential of having book sales at the community center. The Board members all suggested that the Friends recruit youth volunteers to help with logistics during book sales. SRPL Foundation: The Foundation has raised approximately $400,000 for a new library and have approved funding associated with the New Library Survey. The next annual meeting is scheduled on Thursday, October 10th at the Marin Yacht Club. The funds that the Foundation have raised are specifically for a new library and cannot be utilized for the Mall Pop-Up Library. Special Library Parcel Tax Committee: The Parcel Tax Committee has met with the City Manager, Mayor, and other officials to discuss how the City’s general fund portion of the library’s budget is calculated in comparison to the overall City budget. In particular, how the Measure D Parcel Tax is augmented by the City’s general fund. No decision has been made as the current City Finance Director is out on leave. The Measure D CPI adjustment Staff Report is going to the City Council in June. REPORT FROM LIBRARY DIRECTOR Bankhead shared information about a patron who was ripping covers off of books. The patron was discovered and banned for damaging library property. Bankhead also mentioned that he was impressed with how successful the Dia celebration event was this year. OLD BUSINESS Bankhead explained that though there has been a group of staff working on lobby improvements, esthetics, and wayfinding, in the interim, a staff person has been assigned to assist patrons as they enter the building. Bankhead also shared his thoughts about how he would like to see staff look for patrons to assist rather than waiting for patrons to seek the staff. Andrade-Wax explained that there were two main purposes for changing the lobby, single point service and additional holds space. Though some issues were resolved, other issues have arisen. All Board Members agreed that there needed to be better signage, seating, esthetics, and improvement of the holds wall. Bankhead shared the slides presented to the community by Noll & Tam Architects. Various location options for the new library were discussed along with square footage per capita. Libresco provided an update on the status of the New Library Survey. Libresco said he and his team will analyze the results and provide a report as soon as they are able. The report, along with Noll & Tam’s findings, will then go Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember to the Finance Sub-Committee, City Manager, and then to the City Council. City Council will decide where to go next. Bankhead provided an update on the Mall Pop-Up Library. A lease has been signed to extend the Pop-Up Library until the end of April 2020. A MOU has also been finalized between the City and County. XR Marin has partnered with the library and will offer volunteers to assist with virtual and augment reality services. NEW BUSINESS None. Action Items Owner(s) Deadline Details Improve Lobby Henry Bankhead Next Meeting seating, esthetics, signage, wayfinding ADJOURNMENT Meeting adjourned at 7:20 p.m. Respectfully submitted by Henry Bankhead cc: