HomeMy WebLinkAboutBoard of Library Trustees 2019-04-09 AgendaAGENDA
SAN RAFAEL LIBRARY BOARD OF TRUSTEES
REGULAR MEETING, APRIL 9, 2019
DOWNTOWN LIBRARY MEETING ROOM
6:00 PM
APPROVAL OF AGENDA
APPROVAL OF MINUTES OF MEETING OF JANUARY 8, 2019
INTRODUCTION OF NEW BOARD MEMBERS
PRESENTATION
• Children’s Services
NEW BUSINESS
• Selection of Chair
PUBLIC COMMENT
This portion of the meeting is reserved for persons desiring to address the Board on all
items, agendized or not. Presentations are generally limited to two minutes.
REPORT FROM INTERIM LIBRARY DIRECTOR (Henry Bankhead)
REPORTS FROM LIBRARY SUPPORT GROUPS
• Friends of the Library (Henry Bankhead)
• Library Foundation (Henry Bankhead)
• Special Library Parcel Tax Committee (Henry Bankhead/Susan Andrade-Wax)
OLD BUSINESS
• Mall Project update
• New Library Facility Planning Process update
ADJOURNMENT
American sign language interpreters and assistive listening devices may be requested
by calling 415-485-3064 (voice) at least 72 hours in advance. Copies of documents are
available in accessible formats upon request. To allow individuals with
environmental illness or multiple chemical sensitivity to attend the meeting,
individuals are requested to refrain from wearing scented products.
Gary O. Phillips, Mayor • John Gamblin, Vice Mayor • Maribeth Bushey, Councilmember • Kate Colin, Councilmember • Andrew Cuyugan McCullough, Councilmember
Location: NORTHGATE MALL POPUP LIBRARY
Date: 1/8/19
Time: 6:00 p.m.
Chair, Presiding: Melanie Leavitt Cantarutti
Members Present: Doug Van Gessel
Jaimi Cortes
Josh Libresco
Melanie Leavitt Cantarutti
Robert Ross
Members Absent: Scott Harrup (Alternate)
Others Present: Henry Bankhead, Interim Director
Jamie Poirier, Circulation Supervisor
Jinder Banwait, Administrative Assistant
APPROVAL OF AGENDA
The agenda was unanimously approved on a motion by Cantarutti and a second by
Libresco. Bankhead announced that Scott Harrup had resigned from the board.
APPROVAL OF MINUTES
The December minutes were unanimously approved on a motion by Cantarutti and
a second by Libresco. Libresco commented that he appreciated the former practice
of the minutes being sent out right after the meeting for corrections. Bankhead
replied that this would no longer occur because it was not standard practice and
that to avoid and perceived violations of the Brown Act, we should really be having
the discussion regarding minute corrections in a public forum, i.e. at the meeting,
rather than by email.
PUBLIC COMMENT
None.
STAFF PRESENTATION
Bankhead gave the Board a tour of the Northgate Popup library facility including
the virtual sandbox, virtual reality equipment, 3D printer, face-out shelves and
workroom.
SRPL BOARD OF TRUSTEES
MEETING SUMMARY
Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember
None. Cortes would like Bankhead to inquire what “correspondence” is and
whether it is required in City minutes.
REPORT FROM LIBRARY DIRECTOR
Bankhead discussed the mall project, how it was conceived and how it is operating.
Libresco had numerous suggestions for improving the Tapyness survey that is
being deployed on the iPad at the mall. Cortes suggested creating a Spanish
language version.
REPORT FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS
Friends of the Library: Bankhead: Friends cancelled December meeting.
SRPL Foundation: Bankhead: Foundation cancelled December meeting.
Special Library Parcel Tax Committee: Have not met since last Trustees meeting.
OLD BUSINESS
Board of Trustees Annual Report - Bankhead reiterated the plan for all boards
and commissions to submit an annual report. Cortes and Van Gessel mentioned
that a tie in to the strategic plan for the library would be useful for this report.
Bankhead will send out report draft and strategic plan to solicit feedback from
individual board members.
Mall Project update – Bankhead provided the Mall update as part of his tour of
the Northgate popup.
New Library Facility Planning Process update – Bankhead reported that costing
info from Noll and Tam would not be available till later in February. Noll and
Tam have not started the survey as they are waiting on costing info. Bankhead
surveyed the board as to whether the survey should happen before the last set
of community meetings or before. The board were unanimous in thinking the
survey should happen first. Cortes and Libresco expressed continued
frustration that the process was taking so long and were very concerned that
opportunities were being lost by the delayed process. Bankhead responded that
the more extended process had been vetted by the City and by direction coming
out of the Council Retreat. Board members continued to express concern about
the slowness of the work progress in the New Library Facilities Planning
Process.
NEW BUSINESS
Correspondence – Bankhead reported that, per the elected city clerk,
correspondence is not a required part of the regular agenda.
Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember
Action Items Owner(s) Deadline Details
Send out Annual
Report Draft and
strategic plan
Henry Bankhead Next
Meeting
ADJOURNMENT
Meeting adjourned at 7:23 p.m.
Respectfully submitted by Henry Bankhead
cc:
April 2019
TO: San Rafael Public Library Board of Trustees
FR: Henry Bankhead, Interim Library Director
RE: Monthly Report to the Board
Monthly Library Report to the Library Board of Trustees, p. 2
The Mall Popup Extended…Again!
The Mall popup continues to be popular with patrons. We have extended the popup
through the end of April 2019 and we are still working on a more comprehensive
agreement. As part of the evolution of services at the Mall we now have a *New* Family
Storytime on Wednesdays: (Wednesdays, April 3, 10, 17, and 24) from 2:30 to 3:00 pm
Our family storytime for 0-5 is headed to our pop-up location at the mall for as long as
we're there! Please check our calendar or call us for exact dates and times.
Recent Library User Comments
• (Bibliocommons user) You make it so easy for us. Thank you.
• (Bibliocommons user) This site is really user-friendly. I just put a book on hold
and it took seconds only.
• (Bibliocommons user) This is the first library system that I have used (and I have
used many in several different states) that has the option to make a list of future
items to check out and also the first one to have a history of what I have already
checked out. Thank you to whoever created these into the system :D
• (Bibliocommons user) found what i was looking for quickly and easily...thanx!
• (Yelp Review) So where do you go with 6 boxes of German books after your
relative passes away? After doing a little research, the answer was simple: San
Rafael Public Library. If you visit them on Monday, Wednesday or Friday (9:30am
- 11am), you can donate your books, and they'll take care of the rest. Plus, they'll
even give you a tax deductible receipt. It's a total win -win! I'm so glad to have
discovered their services. And I'm truly grateful to know that these books will find
a good, new home!
• Our computers here at the San Rafael library desperately need to be repaired: In
spite of repeated complaints from many of us patrons here at the San Rafael
branch, the computers here still routinely fail to respond to the commands of the
users. We are all greatly stymied in our efforts to send and receive messages
and to gain information from these disabled computers. I urge you to commit the
necessary resources needed to adequately and effectively repair these
computers so that using them is no longer a constant frustration and worry for
those of us whose livelihoods depend on their proper functioning.
• I am lastingly knocked out by San Rafael Main's service, and by the county
system as a whole. A good library is among the top three or four reasons I feel
that Marin Co. is a good place to be old and poor in. Thank you.
Monthly Library Report to the Library Board of Trustees, p. 3
New Book Trucks
The downtown library recently purchased four new book
trucks, each one in a different color. Our original order
for another color of book trucks was backordered due to
a limited stock of that color so we decided to go with the
colors that were available. These new book trucks will
make sorting the checked in books easier as we often
have limited sorting ability due to the scarcity of books
trucks.
April Meetings
• April 9 — Board of Trustees Meeting
• April 10 — Friends Board Meeting
• April 11— CS/Library Manager’s Meeting
• April 12 — Board of Trustees Meeting
• April 18 — MARINet Board Meeting
• April 23-24 — State Library Director Forum
• April 25 – Library Staff Meeting
New Americans Campaign
On March 29th, Pickleweed Library
hosted its first Naturalization Legal
Clinic. As a partner in the New
Americans Campaign (NAC) with
Canal Alliance, North Marin
Community Center, Marin Library and Family and Children’s Law Center of Marin, the
San Rafael Library is working to facilitate the naturalization process for all eligible
candidates in the county. Last Friday, over 30 interested parties showed up for
assistance with their Naturalization paperwork. Using the facilities of the Library and
Community Center, members of the NAC team worked directly with naturalization
candidates, assisting them to fill out their paperwork using an online portal called
Citizenship Works. Each candidate will now follow up for a one-one-one appointment
with trained legal staff from the NAC team who will assist them to complete and mail off
their application. We are very excited to be able to offer this new service !
Monthly Library Report to the Library Board of Trustees, p. 4
Monthly Library Report to the Library Board of Trustees, p. 5
Spring Sidewalk Sale at Friends Books Store
Saturday, April 13 from 10:00 am to 4:00 pm, 1016 C Street
Friends Books will
participate in the citywide
Spring Sidewalk Sale in
downtown San Rafael on
Saturday, April 13 from 10
am to 4 pm. A plethora of
books on gardening tips,
design, plant selection
and care will be shown on
our sunny patio in front of
the shop. (If it rains, the
display will be inside.)
All garden books will be at special prices that day. Friends Books is located at 1016 C
Street, between 4th and 5th, next to the C Street garage – free parking all day!
The Friends of the San Rafael Libraries contribute to the community through their
support of the libraries’ Summer Reading Program, art lectures, and other programs.
They have purchased books, equipment, and much more over their devoted years of
support. Become a member and get invited to special preview sales or sign up to be a
volunteer: sort book donations, mend library books, work at the book store, assist with
book sales, help with mailings, and more. To learn more about volunteering, call 485 -
3104.