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HomeMy WebLinkAboutBoard of Library Trustees 2019-01-08 Minutes Gary O. Phillips, Mayor • John Gamblin, Vice Mayor • Maribeth Bushey, Councilmember • Kate Colin, Councilmember • Andrew Cuyugan McCullough, Councilmember Location: NORTHGATE MALL POPUP LIBRARY Date: 1/8/19 Time: 6:00 p.m. Chair, Presiding: Melanie Leavitt Cantarutti Members Present: Doug Van Gessel Jaimi Cortes Josh Libresco Melanie Leavitt Cantarutti Robert Ross Members Absent: Scott Harrup (Alternate) Others Present: Henry Bankhead, Interim Director Jamie Poirier, Circulation Supervisor Jinder Banwait, Administrative Assistant APPROVAL OF AGENDA The agenda was unanimously approved on a motion by Cantarutti and a second by Libresco. Bankhead announced that Scott Harrup had resigned from the board. APPROVAL OF MINUTES The December minutes were unanimously approved on a motion by Cantarutti and a second by Libresco. Libresco commented that he appreciated the former practice of the minutes being sent out right after the meeting for corrections. Bankhead replied that this would no longer occur because it was not standard practice and that to avoid and perceived violations of the Brown Act, we should really be having the discussion regarding minute corrections in a public forum, i.e. at the meeting, rather than by email. PUBLIC COMMENT None. STAFF PRESENTATION Bankhead gave the Board a tour of the Northgate Popup library facility including the virtual sandbox, virtual reality equipment, 3D printer, face-out shelves and workroom. SRPL BOARD OF TRUSTEES MEETING SUMMARY Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember None. Cortes would like Bankhead to inquire what “correspondence” is and whether it is required in City minutes. REPORT FROM LIBRARY DIRECTOR Bankhead discussed the mall project, how it was conceived and how it is operating. Libresco had numerous suggestions for improving the Tapyness survey that is being deployed on the iPad at the mall. Cortes suggested creating a Spanish language version. REPORT FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS Friends of the Library: Bankhead: Friends cancelled December meeting. SRPL Foundation: Bankhead: Foundation cancelled December meeting. Special Library Parcel Tax Committee: Have not met since last Trustees meeting. OLD BUSINESS Board of Trustees Annual Report - Bankhead reiterated the plan for all boards and commissions to submit an annual report. Cortes and Van Gessel mentioned that a tie in to the strategic plan for the library would be useful for this report. Bankhead will send out report draft and strategic plan to solicit feedback from individual board members. Mall Project update – Bankhead provided the Mall update as part of his tour of the Northgate popup. New Library Facility Planning Process update – Bankhead reported that costing info from Noll and Tam would not be available till later in February. Noll and Tam have not started the survey as they are waiting on costing info. Bankhead surveyed the board as to whether the survey should happen before the last set of community meetings or before. The board were unanimous in thinking the survey should happen first. Cortes and Libresco expressed continued frustration that the process was taking so long and were very concerned that opportunities were being lost by the delayed process. Bankhead responded that the more extended process had been vetted by the City and by direction coming out of the Council Retreat. Board members continued to express concern about the slowness of the work progress in the New Library Facilities Planning Process. NEW BUSINESS Correspondence – Bankhead reported that, per the elected city clerk, correspondence is not a required part of the regular agenda. Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember Action Items Owner(s) Deadline Details Send out Annual Report Draft and strategic plan Henry Bankhead Next Meeting ADJOURNMENT Meeting adjourned at 7:23 p.m. Respectfully submitted by Henry Bankhead cc: