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HomeMy WebLinkAboutBoard of Library Trustees 2018-12-11 Minutes Gary O. Phillips, Mayor • John Gamblin, Vice Mayor • Maribeth Bushey, Councilmember • Kate Colin, Councilmember • Andrew Cuyugan McCullough, Councilmember Location: SRPL, Downtown Library Meeting Room Date: 12/11/18 Time: 6:00 p.m. Chair, Presiding: Melanie Leavitt Cantarutti Members Present: Doug Van Gessel Jaimi Cortes Josh Libresco Melanie Leavitt Cantarutti Robert Ross Members Absent: Scott Harrup (Alternate) Others Present: Henry Bankhead, Interim Director Jamie Poirier, Circulation Supervisor Jinder Banwait, Administrative Assistant APPROVAL OF AGENDA The agenda was unanimously approved on a motion by Cantarutti and a second by Ross. APPROVAL OF MINUTES The November minutes were unanimously approved on a motion by Cantarutti and a second by Libresco. PUBLIC COMMENT None. STAFF PRESENTATION Bankhead shared information about the Pop-up Library at Northgate Mall, a collaboration between Marin County Free Library and the San Rafael Public Library. Bankhead talked about the excitement amongst staff and the community, how the “library services are being delivered to where the people are.” Bankhead also talked about the various services and programs at the Pop-up Library, book drop, reservations, VR, 3D printing, sandbox, DVDs, books, Playaways, internet, WiFi, and storytimes. Bankhead also discussed the concept of shared service points. Libresco recommended having a short two question survey for community input. Cortes recommended ideas for outreach, one being bookmarks for mall food court visitors. SRPL BOARD OF TRUSTEES MEETING SUMMARY Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember Poirier shared a short presentation about how some of the ideas gathered from library tours are being implemented in the circulation area. The changes are mostly logistical, removing shelving, utilizing book trucks, converted and moved A/V drop to the City Hall side entrance, dedicated media drop on E St. side, and addition of drop near the driveway exit. CORRESPONDENCE None. Cortes would like Bankhead to inquire what “correspondence” is and whether it is required in City minutes. REPORT FROM LIBRARY DIRECTOR Bankhead shared the news of hiring a new Library Assistant I, Aisha N. Rodriguez Ruiz. Aisha is also bilingual in Spanish. Bankhead also discussed the progress Management Partners has made. The next step is reviewing the results from the recent survey. Bankhead shared that staff from the library and community services have begun reaching out and visit the various departments to learn and build new relationships. Board agreed that a FY Annual Report makes more sense than a calendar year report. Board members discussed the purpose of the Board and their mission. Board members also discussed attending City Council Meetings to bring more awareness to the accomplishments of the Board. Cortes talked about reaching out and engaging the community. REPORT FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS Friends of the Library: Bankhead: Friends cancelled December meeting and have funded a program that they initially thought they would be unable to fund. Friends also anticipate an increase in online sales. SRPL Foundation: Bankhead: Annual letter went out. Special Library Parcel Tax Committee: Bankhead: Finished report that will be on the City Council Agenda for December 17th. The Committee would like to see the budget ratio compared to the larger overall City General Fund Budget, in light of how that would look after the merger. OLD BUSINESS None. NEW BUSINESS None. Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember Action Items Owner(s) Deadline Details Correspondence Henry Bankhead Next Meeting Ask about the purpose of correspondence in City minutes. New Library Facilities Planning Process Henry Bankhead Next Meeting Add standing item. ADJOURNMENT Meeting adjourned at 7:04 p.m. Respectfully submitted by Henry Bankhead cc: