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HomeMy WebLinkAboutBoard of Library Trustees 2018-09-11 Minutes Gary O. Phillips, Mayor • John Gamblin, Vice Mayor • Maribeth Bushey, Councilmember • Kate Colin, Councilmember • Andrew Cuyugan McCullough, Councilmember Location: SRPL, Downtown Library Meeting Room Date: 9/11/18 Time: 6:00 p.m. Chair, Presiding: Melanie Leavitt Cantarutti Members Present: Doug Van Gessel Josh Libresco Melanie Leavitt Cantarutti Scott Harrup (Alternate) Members Absent: Jaimi Cortes Robert Ross Others Present: Henry Bankhead, Interim Director Jinder Banwait, Administrative Assistant Pamela Klein, Adult Services Supervisor APPROVAL OF AGENDA The agenda was unanimously approved on a motion by Cantarutti and a second by Libresco. APPROVAL OF MINUTES August minutes were not approved for lack of a quorum. Libresco pointed out an error in line six under “REPORT FROM LIBRARY DIRECTOR”. Added “upcoming book” after “the” and before “sale”. PUBLIC COMMENT None. STAFF PRESENTATION Pamela Klein provided information about Technology Infrastructure and Adult Services Programs marketing. She shared information about reconfiguring the reference desk by which it would become a shared service point desk combining circulation and reference functions side-by-side. She discussed Baker & Taylor pre- processing program progress. Pam also discussed outreach for the Summer Reading Program prizes and provided a summary about the number of participants. The number of participants may have increased due to the online signup application. She shared information and statistics about the various SRPL BOARD OF TRUSTEES MEETING SUMMARY Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember programs Adult Services offers to the community and talked about upcoming events. CORRESPONDENCE None. REPORT FROM LIBRARY DIRECTOR Interim Director Bankhead shared his vision of combining our services in phases over time to where librarians and library assistants work side-by-side. This multifunctional collaboration will provide a richer experience for library patrons. Libresco asked whether the Circulation area space will still be necessary for processing material. Cantarutti asked about staff levels once operation becomes automated. Bankhead also shared a Nextdoor thread about pest abatement practice at the library. The perception of the initiator of the thread was that poison was being used to exterminate rats. We Care Pest Control representative confirmed no poison is used. Bankhead did not respond to the thread due to Nextdoor access restrictions. Libresco thought Bankhead should respond with facts. Bankhead shared information submitted to the City’s Friday Memo internal newsletter. A part-time regular hire employee, Betsy Boyle resigned. Outdoor parks trips, 3D printing, virtual reality, and emergency preparedness programs were also mentioned in the report. Bankhead discussed Noll & Tam’s upcoming visit to inspect the building, focusing on unknown issues such as sewage and sprinklers. This being a separate project from the new library facility project. REPORT FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS Friends of the Library: The recent book sale generated $2,300. The next book sale will be an antique books themed book sale. SRPL Foundation: Undecided on meeting date. Special Library Parcel Tax Committee: October 22nd. OLD BUSINESS None. NEW BUSINESS Interim Director Bankhead discussed Noll & Tam’s timeline going into March 2019. Bankhead shared concerns expressed in an email from board member Cortes who was absent from the meeting. Ideas were shared by all as to how to get people to attend meetings and complete the survey. Bankhead noted that it was the task of the library organization to raise attendance at the public meetings, Noll and Tam having been more narrowly tasked towards facilitating the meetings as reflected in Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember their scope of work. Libresco thought the sample was the most important aspect of the survey. He thought it important to get a broader audience, including those who don’t regularly use library services. Bankhead shared the 4th quarter budget report. Overall underspent. Will increase training budget for FY20 so that we can continue focusing on being a learning organization. Libresco asked how much of the reserves are allocated for the new library facility. Only Kay Corlett Memorial Funds are designated, the rest have no restrictions. Bankhead opened the dialogue on changing the food policy so that certain foods are allowed in the building to enhance the user experience. Barbier Security Guard would enforce policy and No More Dirt would be held more accountable for existing cleaning responsibilities. Board agreed to continue discussion of the food policy. Action Items Owner(s) Deadline Details Google Docs Henry Bankhead ASAP Ideas on getting public input Food Policy All Next Meeting Ideas on updating Food Policy ADJOURNMENT Meeting adjourned at 7:07 p.m. Respectfully submitted by Henry Bankhead cc: