HomeMy WebLinkAboutBoard of Library Trustees 2018-06-12 MinutesMINUTES OF THE REGULAR MEETING OF THE
SAN RAFAEL LIBRARY BOARD OF TRUSTEES
TUESDAY, JUNE 12, 2018
DOWNTOWN LIBRARY MEETING ROOM
6:00 P.M.
SARAH HOUGHTON, LIBRARY DIRECTOR, PRESIDING
MEMBERS PRESENT: JAIMI CORTES
SCOTT HARROP (ALTERNATE)
JOSH LIBRESCO
ROBERT ROSS
DOUG VAN GESSEL
MEMBERS ABSENT: MELANIE LEAVITT CANTARUTTI
OTHERS PRESENT: SARAH HOUGHTON, LIBRARY DIRECTOR
HENRY BANKHEAD, ASSISTANT DIRECTOR
APPROVAL OF AGENDA
The agenda was unanimously approved on a motion by Libresco and a second by Ross.
APPROVAL OF MINUTES
April minutes could not be approved due to a lack of a quorum, so are tabled until the next
meeting. May minutes were approved on a 4-0 vote, with Van Gessel abstaining as he was not
present.
PUBLIC COMMENT
None.
STAFF PRESENTATION
Henry Bankhead, in addition to being Assistant Director, is also acting as interim supervisor for
the Technical Services Division. Bankhead presented about the library’s work with Baker &
Taylor, our primary supplier of books, on having them do the physical and cataloging pre-
processing of books so that they show up at the library shelf-ready. This will allow our small
existing Technical Services staff to keep up with the added inflow of materials due to our
increased materials budget (thanks to Measure D passing) and will allow them additional time to
work in a public-facing capacity to help us meet the always-increasing demand for services.
CORRESPONDENCE
None
REPORT FROM LIBRARY DIRECTOR
Facilities Updates
On May 31st, architects from Noll & Tam and our New Library Facilities Planning group met to
discuss the next phase of the project. Outreach to the public will begin soon (late June) for phase
one, with two more phases of public outreach planned.
Kathia Alvarado: Teen Volunteer Extraordinaire
Ms. Alvarado has been volunteering with the San Rafael Public Library since 2015, including
working as a “Reading Buddy” to younger students. She was instrumental in forming the Teen
Library Council and helped to implement and promote a series of programs for teens. She will be
missed, but we wish her well as she continues her educational journey at Dominican University.
Kits to Check Out
The Library has started to offer two types of kits to check out: Ukelele kits and Adventure kits
(hiking guides, parks parking passes, etc.). Free to check out, and look for more kits to come
soon.
CPI Adjustment for Parcel Tax
The City Council will review the planned CPI adjustment to the Special Library Parcel Tax as
put forth in the language of the measure. The increase for next fiscal year will be 2.95%, based
on the Bay Area annual adjusted CPI.
REPORTS FROM LIBRARY SUPPORT GROUPS AND OTHER RELATED GROUPS
Friends of the Library: The Friends of the Library are holding their annual lawn sale on
Saturday, June 16th from 9am-3:30pm.
SRPL Foundation: The Library Foundation is beginning its work on the annual fundraising
appeal letter, as well as the annual event/meeting which has been set for the evening of October
25th, 2018.
Special Library Parcel Tax Committee: The Committee met May 15th and approved the 3rd
quarter 2017/2018 quarterly budget and expenditure report and approved the draft 2018/2019
budget.
OLD BUSINESS
None
NEW BUSINESS
Chart of MARINet budget for 2018/2019
Houghton distributed a pie graph of how the MARINet consortium’s budget is used. 38% goes
toward paying for MARINet staff and training, 10% funds the CENIC networks for all the Marin
public libraries, 4% pays for the daily delivery of physical items between libraries, 19% pays for
eBooks and other digital resources, 15% goes toward the integrated library system (patron and
materials database) as well as the online catalog software, 6% pays for Link+, 4% goes to office
supplies, and 4% goes into a reserve fund.
New Library Facilities Project Update
In addition to the meeting summary from May 31st distributed by Houghton to Board members
via email, Houghton provided two updates: 1) the 3rd option for the Downtown Library location
has been determined; 2) the architects have been asked to consider a higher square footage for
one or two of the Downtown options. Community input meetings will take place June 26th, June
28th, and June 30th. This is the first round of community meetings out of a total of three rounds.
ADJOURNMENT
Meeting adjourned at 6:52pm.
Respectfully submitted by Sarah Houghton