HomeMy WebLinkAboutCC Design Review Board Reappointment and VacancyFOR CITY CLERK ONLY
Council Meeting: July 20, 2020
Disposition: Approved staff recommendation
Agenda Item No: 4.c
Meeting Date: July 20, 2020
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk’s Office
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ________
TOPIC: DESIGN REVIEW BOARD REAPPOINTMENT AND VACANCY
SUBJECT: APPOINTMENT OF SARAH REGE TO FILL ONE FOUR-YEAR TERM TO THE END
OF JUNE 2024 ON THE DESIGN REVIEW BOARD AND CALL FOR
APPLICATIONS TO FILL ONE UNEXPIRED FOUR-YEAR TERM TO THE END OF
JUNE 2021 DUE TO THE RESIGNATION OF SAMINA SAUDE
RECOMMENDATION:
Reappoint Sarah Rege to the Design Review Board to the end of June 2024 due to the expiration of
her term. In addition, call for applications to fill one unexpired four-year term to the end of June 2021
due to the resignation of Samina Saude.
BACKGROUND:
The Design Review Board (DRB) consists of design professionals appointed by the City Council to
provide advice on new development projects and most exterior changes to existing buildings.
Meetings are held on the first and third Tuesday of each month at 7:00 p.m. at City Hall, 1400 Fifth
Avenue, San Rafael, CA 94901. Meetings of the DRB have been cancelled until further notice due to
COVID-19.
AN ALYSIS:
On June 1, 2020, the City Manager announced the vacancy on the Design Review Board and
requested applications be submitted online. Sarah Rege was the only application received by the
filing deadline of June 23, 2020, and staff recommends she be reappointed to serve on the Design
Review Board. Subsequently, on June 29, 2020, Samina Saude was appointed to the Planning
Commission, which created a vacancy on the Design Review Board. Staff recommends the City
Council call for applications to fill her vacancy.
F ISCAL IMPACT:
There is no fiscal impact associated with this action.
RECOMMENDED ACTION :
It is recommended to reappoint Sarah Rege to the Design Review Board to the end of June 2024 due
to the expiration of her term and call for applications to fill one unexpired four-year term to the end of
June 2021 due to the resignation of Samina Saude.
ATTACHMENTS
1. Application – Sarah Rege
2.Vacancy Notice, Application Materials, Municipal Code Excerpt, Ethics Training Notice
Upload a Resume
Education:
Un vers ty of Southern Ca forn a, Bache or of Arch tecture
Why are you interested in serving on a board or commission?
I'm nterested n cont nu ng to be d rect y nvo ved n the evo ut on of the oca bu t env ronment and how t
can cont nue to grow and support th s amaz ng commun ty. San Rafae s so un que and has many
mportant works of arch tecture, arge and sma , that have thoughtfu y estab shed a un que, h gh y
des rab e character for the C ty.
Describe possible areas in which you may have a conflict of interest with the City:
As a pract c ng Arch tect, projects be ng bu t or cons dered n San Rafae cou d be a conf ct, however
there are none current y.
Question applies to Design Review BoardPark and Recreation Commission Planning Commission
NOTE: All Design Review Board, Planning Commission and Park & Recreation
Commission members are required to file Fair Political Practices Commission Conflict of Interest
Statements, which are open to public review.
[Resolution # 12129]
Demographics (Optional)
The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal
to provide it will not subject you to any adverse treatment. This information will be considered
confidential, kept separate from your application and will not be used for evaluating applications or
making appointments. The City of San Rafael will use this information solely to conduct research
and compile statistical reports regarding the composition of its Board and Commission applicants.
Ethnicity:
To which gender do you most identify?
How old are you?
SarahRege Résumé.pdf
Sarah Rege Page 2 of 2
One Vacancy
Design Review Board
Applications to serve on the San Rafael Design Review Board to fill one unexpired four-year
term to the end of June 2021, may be obtained online at
https://www.cityofsanrafael.org/boards-commissions/ and may be completed and submitted
electronically.
The deadline for filing applications is Tuesday, August 11, 2020, at 5:00 p.m.
There is no compensation paid to Board Members. Members must comply with the City’s
ethics training requirement of AB 1234, and reimbursement policy. See attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY
The Design Review Board regularly meets on the first and third Tuesdays of every month at
7:00 p.m. in the Council Chambers, City Hall.
The Design Review Board works in an advisory capacity only to the Planning Commission,
and reviews and makes recommendations on major development projects within the City of
San Rafael.
Interviews of applicants to be scheduled on a date to be determined.
An excerpt from the San Rafael Municipal Code re: Design Review Board membership,
terms of Board Members, powers and duties, etc., is also attached.
NOTE: All Design Review Board members are required to file Fair Political Practices
Commission Conflict of Interest Statements, which are open to public review.
[Resolution 12129]
_____________________________
Lindsay Lara
City Clerk
City of San Rafael
Dated: July 21, 2020
1
City of San Rafael
Design Review Board
Boards and Commissions Application
Applicant Information
Full Name:
*Address:
Street Address Apartment/Unit #
City State ZIP Code
*Phone:*Email
Resident of San Rafael for years.
Employer:
Occupation:
Business Address:
Street Address Apartment/Unit #
City State ZIP Code
Education
Supplemental Questions
Participation in the following civic activities:
Member of the following civic organizations:
2
My reasons for wanting to serve are:
Describe possible areas in which you may have a conflict of interest with the City:
Demographics (Optional)
The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to
provide it will not subject you to any adverse treatment. This information will be considered confidential,
kept separate from your application and will not be used for evaluating applications or making
appointments. The City of San Rafael will use this information solely to conduct research and compile
statistical reports regarding the composition of its Board and Commission applicants.
Ethnicity:
American Indian or Alaska Native: a person having origins in any of the original peoples of North and
South America (including Central America), and who maintains tribal affiliation or community
attachment.
Asian: a person having origins in any of the original peoples of the Far East, Southeast Asia,
or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea,
Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American: a person having origins in any of the black racial groups of Africa.
Hispanic or Latino: a person of Cuban, Mexican, Chicano, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
Native Hawaiian or Other Pacific Islander: a person having origins in any of the original peoples of
Hawaii, Guam, Samoa, or other Pacific Islands.
White: a person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.
Two or More Races: a person who primarily identifies with two or more of the above race/ethnicity
categories.
To which gender do you most identify?
Male
Female
Nonbinary or Third Gender
Prefer to self-describe
Prefer not to say
3
How old are you?
Under 18
18-24 years old
25-34 years old
35-44 years old
45-54 years old
55-64 years old
65-74 years old
75+ years old
Signature
Signature: Date:
Mail or deliver to:
City of San Rafael, Dept. of City Clerk
City Hall, 1400 Fifth Avenue, Room 209
San Rafael, CA 94903
*Information kept confidential, to the extent permitted by law.
14.25.070 Design Review Board.
A. Purpose and Authority. The Design Review Board shall serve as an advisory body to the city for the
purpose of reviewing and formulating recommendations on all major physical improvements requiring
environmental and design review permits and on other design matters, including minor physical
improvements, referred to the Board by the Planning Director, Planning Commission, or City Council.
B.Membership of the Design Review Board. The Design Review Board shall consist of a total of five (5)
regular members and may include one alternate member appointed by the City Council. The Design
Review Board members shall be qualified as follows:
1.At least two (2) members shall be licensed architects or licensed building designers;
2.At least one member shall be a licensed landscape architect;
3.At least one of the five (5) members shall have background or experience in urban design;
4.The alternate member may have qualifications in any of the above fields of expertise;
5.All board members shall reside in the City of San Rafael; and
6.In addition to the five (5) council-appointed Board members and one alternate member, one
planning commissioner shall attend Board meetings. This liaison planning commissioner shall be
appointed by the commission chairperson. An additional commissioner shall be appointed to
serve as an “alternate liaison” in case of absence. The planning commission liaison should be
present at all Design Review Board meetings to offer advice and direction to the Board on
matters of commission concern.
C.Alternate Member. The alternate member may temporarily fill a vacancy created when a regular
member: (1) leaves office prior to completion of the member’s term; (2) cannot attend a meeting; or
(3)cannot participate on a particular matter due to a conflict of interest.
D.Term of Office. The term of office for each Design Review Board member shall be four (4) years.
Of the members of the Board first appointed, one shall be appointed for the term of one year; one for the
term of two (2) years; one for the term of three (3) years; and two (2) for the term of four (4) years. The
term of office for the alternate board member shall be four (4) years concurrent with the term of the
chairperson.
E.Removal or Vacancy of Membership. Any member of the Board or the alternate member can be
removed at any time by a majority vote by the City Council. A vacancy shall be filled in the same manner
as the original appointment. The person appointed to fill a vacancy shall serve for the remainder of the
unexpired term.
F.Meetings. At least one regular Design Review Board meeting shall be held each month on a date
selected by the Board, unless there is no business to conduct.
G.Quorum. Three (3) of the members of the Board, either regular members or two (2) regular members
and the alternate board member, shall be required to constitute a quorum for the transaction of the
business of the Board and the affirmation vote of a majority of those present is required to take any
action.
H.Compensation of the Design Review Board. All members of the Board shall serve as such without
compensation.
I.The Design Review Board may adopt, and amend as necessary, Rules of Order to ensure efficient and
responsive Board meetings. (Ord. 1838 § 53, 2005: Ord. 1794 § 2, 2003: Ord. 1625 § 1 (part), 1992).
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local
legislative bodies by January 1, 2007. This new law defines a local legislative body as a “Brown Act”
governing body, whether permanent or temporary, decision-making or advisory, and created by formal
action of the City Council. In other words, any person serving on a City Council, Board, Commission, or
Committee created by the Council is subject to this ethics training requirement. After this initial class,
training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study. Online training is available at on
line at http://www.fppc.ca.gov/index.php?id=477 and is free of charge.
After you have completed the ethics class, the original certificate needs to be given to the City Clerk’s
Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
•Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of
ethics training every two years, if they receive compensation or are reimbursed expenses. The
training can be in-person, on-line, or self-study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
•Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their
legislative bodies must adopt written expense reimbursement policies specifying the circumstances
under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel,
and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency
officials must also take advantage of conference and government rates for transportation and lodging.
•Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also
provide expense reporting forms; when submitted, such forms must document how the expense
reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending
meetings at agency expense must report briefly back to the legislative