HomeMy WebLinkAboutCC Resolution 14858 (Police Department Copy/Print Hardware Lease and Services)RESOLUTION NO. 14858
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE
CITY MANAGER TO EXECUTE A COPY/PRINT HARDWARE LEASE AND SERVICES
AGREEMENT WITH RAY MORGAN COMPANY, FOR A 39-MONTH TERM AT AN
ESTIMATED ANNUAL COST OF $50,277
WHEREAS, the San Rafael Police Department generates a large volume of printed and
scanned documents in the normal course of business; and
WHEREAS, the Police Department’s current copier contract is due to expire in
September 2020; and
WHEREAS, by renewing equipment leases with the Ray Morgan Company under the
company’s State & Local Government form of agreement the City can achieve substantial
savings over leasing the equipment from a new vendor; and
WHEREAS, over the course of the proposed 39-month agreement, the approximate cost
of the agreement will be $159,213;
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby waives the
requirement of competitive bidding and authorizes the City Manager to execute a 39-month
Value Rental Lease Agreement with State & Local Government addendum with the Ray Morgan
Company, in the form accompanying the staff report for this resolution, subject to final approval
as to form by the City Attorney.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of said City
held on the 21st day of September 2020, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Gamblin, McCullough & Mayor Pro Tem Colin
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Mayor Phillips
LINDSAY LARA, City Clerk