HomeMy WebLinkAboutDS Public Safety Center Buildout; First AmendmentFIRST AMENDMENT TO THE GENERAL SERVICES AGREEMENT WITH
XANTRION, INC. FOR PUBLIC SAFETY CENTER BUILDONG
THIS FIRST AMENDMENT to the General Services Agreement by and between the
CITY OF SAN RAFAEL (hereinafter "City"), and XANTRION, INC. (hereinafter
"Xantrion"), is made and entered into as of the 9th day of September, 2020.
RECITALS
WHEREAS, the City and Xantrion entered into a General Services Agreement dated
July 6, 2020 to perform services in connection with the installation of digital equipment and
services at the City's Public Safety Center, for an amount of $21,444.00 (the "Agreement"); and
WHEREAS, City requires additional technical services to complete the digital systems
at the Public Safety Center, and Xantrion is willing to provide such services;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
1. Section l- Services of the Agreement is hereby amended to include the additional
services set forth in Xantrion's quote entitled "Public Safety Center -
Outstanding PSC Projects" dated September 9, 2020, attached to this First
Amendment as Exhibit "A" and incorporated herein by reference.
2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to
include additional compensation payable to CONSULTANT for the services
described in Exhibit "A" to this First Amendment, in the amount of $15,238.15,
and to change the total compensation amount under the Agreement to $36,382.15.
3. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be
in full force.
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day,
month, and year first above written.
CITY OF SAN RAFAEL
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JI SC UTZ, City an er
ATTEST:
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�. LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
XANTRION, INC.
By:Toro Snyder(Oct.20201
Name: Tom Snyder
Title: COO
[If Contractor is a corporation, add signature
of second corporate officer]
Name:
Title:
ROBERT F. EPSTEI , City Attorney
2
City of San Rafael
Public Safety Center - Outstanding PSC Projects
1.1tem Detail Quantity Each Total
CISCO ANYCONNECT USERS PLUS 3 YEAR LICENSE 25 $8.00 $200
Total Hardware and Software Costs @ wholesale $200.00
Parts Specification and Acquisition @10%
10%
$20.00
Marin Sales Tax
8.25°0
$18.15
Shipping & Handling
0 50.00
$0.00
CA recycling (CRT, LCD, laptop) 4 to 15 " screens
0 $5
$0.00
CA recycling (CRT, LCD, laptop) 1S to 35" screens
0 $6
$0.00
CA recycling (CRT, LCD, laptop) more than 35"
0 $7
$0.00
TOTAL LABOR $15,000.00
TOTAL COSTS INCLUDING LABOR $15,238.15
(NOTE: THIS IS NOT AN INVOICE. THIS IS AN ESTIMATE.)
651 20th Street CONFIDENTIAL 9/9/2020
Oakland, CA 94612
S10-272-4701
Total Hardware and Software Costs
$238.15
Labor
1
Move DOJ CLETs router(s) to PSC: Coordinate with AT&T and SRPD, provision 20
$210 $4,200
circuit, meet install tech onsite, test new circuit, move/migrate to new routers,
decommission old circuit, update monitoring and documentation.
2
Move PD Mobiles to PSC and configure to use the redundant BGP ISP circuits: 60
$210 $12,600
Coordinate with Verizon and SRPD, design the redundant configuration, move
the physical firewalls, work with Verizon to terminate GRE tunnels to redundant
IPs sets, test, decommission old circuit, update monitoring and documentation.
3
Move Services from MIDAS/Old Firewall to BGP/New Firewalls: Design the 30
$210 $6,300
redundant configuration, move site to site VPNs, web servers, remote desktop,
client VPN, etc., migrate DNS off of MIDAS, update monitoring and
documentation.
4
Discount to assist with budgetary constraints
-$8,100
TOTAL LABOR $15,000.00
TOTAL COSTS INCLUDING LABOR $15,238.15
(NOTE: THIS IS NOT AN INVOICE. THIS IS AN ESTIMATE.)
651 20th Street CONFIDENTIAL 9/9/2020
Oakland, CA 94612
S10-272-4701
2020-09-09 First Amendment to PSC GSA -
Xantrion
Final Audit Report 2020-10-05
Created: 2020-10-05
By: Sean Mooney (sean.mooney@cityofsanrafael.org)
Status: Signed
Transaction ID: CBJCHBCAABAAGHj6fmap3dKwEEQ975LHV-PtHUY-opmP
"2020-09-09 First Amendment to PSC GSA - Xantrion" History
Document created by Sean Mooney(sean.mooney@cityofsanrafael.org)
2020-10-05 - 9:56:04 PM GMT- IP address: 76.253.15.157
�`. Document emailed to Tom Snyder (tpsnyder@xantrion.com) for signature
2020-10-05 - 9:56:57 PM GMT
Email viewed by Tom Snyder (tpsnyder@xantrion.com)
2020-10-05 - 9.59:02 PM GMT- IP address: 12.179.92.82
CSo Document e -signed by Tom Snyder (tpsnyder@xantrion.com)
Signature Date: 2020-10-05 - 9:59:52 PM GMT - Time Source: server- IP address: 12.179.92.82
Agreement completed.
2020-10-05 - 9:59:52 PM GMT
& SAN RAFAEL
Adcbe Sign
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Digital Service and Open Government
Project Manager: Sean Mooney Extension: 2426
Contractor Name: Xantrion
Contractor's Contact: Marlon Sanchez Contact's Email: msanchez@xantrion.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
8/28/2020
❑X
9/14/2020
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
❑x
2
City Attorney
a. Review, revise, and comment on draft agreement
10/5/2020
® LG
and return to Project Manager
10/5/2020
❑X LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
Click oi• tap
❑
contractor
to enter a
Forward three (3) originals of final agreement to
date.
4
Project Manager
10/5/2020
❑x
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑x N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
Project Manager
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Forward signed original agreements to City
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
7
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
1ZD Z, 0
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
/v 1-7Zv20
official
10
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
6 0 a 0�