HomeMy WebLinkAboutCD General Plan 2040 Community Design and Downtown Precise Plan Technical Consulting Services; first amendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
OPTICOS DESIGN, INC. TO SERVE AS GENERAL PLAN COMMUNITY DESIGN AND
DOWNTOWN PRECISE PLAN TECHNICAL CONSULTANT FOR THE GENERAL
PLAN 2040
THIS FIRST AMENDMENT to the Professional Services Agreement by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and OPTICOS DESIGN, INC.,
(hereinafter "CONTRACTOR"), is made and entered into as of the day of
wod-Aarz 2020.
RECITALS
WHEREAS, on January 25`h, 2018, the City Council adopted Resolution No. 14628,
authorizing the execution of an Agreement between the CITY and the CONTRACTOR to serve
as General Plan Community Design and Downtown Precise Plan Technical Consultant for the
General Plan 2040; and
WHEREAS, the CITY has not yet exercised its option to extend by one (1) year the
contract with the CONTRACTOR; and
WHEREAS, due to the efforts of the CONTRACTOR, the CITY was awarded grant
funding from the Metropolitan Transportation Commission to provide financial support for the
creation of a Downtown Precise Plan as part of this contract; and
WHEREAS, the increase in work associate with the creation of a Downtown Precise Plan
was not included in the CITY's initial scope of work with the CONTRACTOR; and
WHEREAS, the CITY has sufficient funds in the General Plan Special Revenue Fund
#218 to be appropriated for FY20/21 to support this amendment to this contract for the duration
of the contract term;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
1. Paragraph 3 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby
amended to include the services described in Exhibit "A" to this First Amendment
attached and incorporated herein by reference.
2. Paragraph 4 of the Agreement, entitled "COMPENSATION," is hereby amended
to include additional compensation payable to CONTRACTOR for the services
described in Exhibit "A" to this First Amendment, on a time and materials basis, in
a not -to -exceed amount of $35,000, thereby increasing the total contract amount
to $528,500.
3. Paragraph 5 of the Agreement, entitled "TERM" is hereby amended to extend the
term through December 30, 2021.
4. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be in
full force.
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day,
month, and year first above written.
CITY OF SAN RAFAEL
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ATTEST:
.t. Ali ,,
�rLINDSAY LARA, City Clerk
APPROVED AS TO FORM:
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ROBERT F. EPSTEIN, Ch Attorney
VI
OPTICOS DESIGN, INC.
By:
Name: Karen E. Parolek
Title: CFO
[If Contractor is a corporation, add signature of
second corporate officer]
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Name: Stefan Pellegrini
Title: Vice President
2
Task
Item 1 Finish Tasks 10.3 and
11.3 — Precise Plan and
Code with a Screencheck
Draft (due end of
October) and a Public
Review Draft (due mid-
November)
Description
Edits will include responses to comments
received to date (PDF comments from City staff +
additional comments from sub -committee)
Assumptions:
- we receive edited content from City -managed
subs (F&P, BAE, PW)
- we receive feedback from the City on
highlighted items on the list provided
- plan graphics and the 3D illustrative view will be
updated but minimal work on hand -drawn
graphics
- Task 13 budget will remain intact as per original
scope
Budget Needed
$35,000
Item 2 Public Review Draft Add- Code testing for 3 Downtown projects $5,000
on Services This will include testing the final program for each
project with PRD Code standards to show the
differences in built outcome. Deliverable will be a
memo showing submitted plan/elevation (from
Plan Set) with differences hand marked in red.
Total additional budget required
Credit from previously authorized funds for Transit Center Design Concepts
$40,000
$5,000
Total additional funds requested $35,000
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Community Development
Project Manager: Barry Miller/Paul Jensen Extension: 5064
Contractor Name: Opticos Design, Inc.
Contractor's Contact: Stefan Pellegrini Contact's Email: Stefan.pellegrini@opticosdesign.com
N FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Already on
N
file. Existing
PJ
b. Email contract (in Word) and attachments to City
vendor.
Attorney c/o Laraine.Gittens@cityofsanrafael.org
ick. here to
❑
enter a date.
2
City Attorney
a. Review, revise, and comment on draft agreement
Click here to
and return to Project Manager
enter a date.
N
b. Confirm insurance requirements, create Job on
Click here to
PINS, send PINS insurance notice to contractor
enter a elate.
10/5/2020
N
N
3
Department Director
Approval of final agreement form to send to
contractor
4 Project Manager
Forward three (3) originals of final agreement to
10/9/2020
N
contractor for their signature
When necessary, contractor -signed agreement
5 Project Manager
❑ N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
I
10/5/2020
Date of City Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City 10/9/20
Attorney with printed copy of this routing form _
Review and approve hard copy of signed �l
7
City Attorney
agreement I
8
City Attorney
Review and approve insurance in PINS, and bonds
l
g/
F LL -
City Manager/ Mayor
(for Public Works Contracts)
Agreement executed by City Council authorized
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9
l
official
Attest signatures, retains original agreement and
10
City Clerk
forwards copies to Project Manager