HomeMy WebLinkAboutPW Public Safety Center Street Resurfacing Notice of Completion____________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: October 19, 2020
Disposition: Accepted completion and authorized City Clerk to file completion
Agenda Item No: 4.e
Meeting Date: October 19, 2020
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: _________
TOPIC: PUBLIC SAFETY CENTER STREET RESURFACING NOTICE OF COMPLETION
SUBJECT: ACCEPT COMPLETION OF THE PUBLIC SAFETY CENTER STREET
RESURFACING PROJECT (CITY PROJECT NO. 11377), AND AUTHORIZE THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept completion of the Public Safety Center Resurfacing Project and
authorize the City Clerk to file the Notice of Completion.
BACKGROUND: In December 2017, construction commenced for the Measure E-funded Public Safety
Center (PSC), a new state-of-the-art facility for police headquarters and public safety services. On
August 26, 2020, the City’s PSC achieved final completion. Due to the lengthy construction of the
building and the increased demand from fire trucks and heavy vehicles stationed at the PSC, staff
determined that streets neighboring the PSC needed substantial rehabilitation. Most of these streets
needed pavement rehabilitation prior to construction of the PSC, however, because of heavy
construction equipment utilizing these streets over many months, the pavement sustained additional
damage requiring rehabilitation at this time.
Subsequently, Public Works developed a resurfacing project which included the resurfacing of the
following streets: C Street from Fourth Street to Mission Avenue, Fifth Avenue from A Street to the
Mount Tamalpais Cemetery, D Street from Fourth Street to Fifth Avenue, and Vía Sessi. In addition,
this project included the conversion of C Street and D Street from one-way roads into two ways roads
so emergency vehicles exiting the PSC can access roads easily and maintain higher response times.
The project also included the construction of a small retaining wall at the end of Vía Sessi and the
installation of an ADA compliant bulb out at the southwest corner of D Street and Fifth Avenue.
On May 19, 2020, the project was advertised in accordance with San Rafael’s Municipal Code, and on
June 3, 2020 at 10:00 AM, sealed bids were publicly opened and read aloud. On June 15, 2020, the
City Council adopted a resolution authorizing the City Manager to enter into an agreement with the low
bidder, ERA Construction, Inc., in the amount of $539,899 and approving a construction contingency of
$90,109, for a total appropriation amount of $630,000. On May 19, 2020, construction commenced, and
all work was completed on August 5, 2020.
ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion
upon City acceptance of the improvements. This acceptance initiates a time period during which project
subcontractors may file Stop Notices seeking payment from the City from the funds owed to the
Contractor for the project work.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
FISCAL IMPACT: No fiscal impact is associated with this report. The project was funded by the Gas
Tax fund (Fund No. 206).
RECOMMENDED ACTION: Accept completion of the Public Safety Center Resurfacing Project and
authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS:
1. Notice of Completion
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Recording Requested By:
The City of San Rafael
When Recorded Mail To:
Lindsay Lara, City Clerk
1400 Fifth Avenue
San Rafael, CA 94901
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383
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2020-00515501
Recorded I REC FEE
Official Records
County of
Marin
SHELLY SCOTT
Assessor -Recorder
County Clerk
11:11AM 22 -Ort -2020
NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. Owner's full name is City of San Rafael ("City")
3. City's address is 1400 51h Ave, San Rafael, CA 94901
4. The nature of City's interest in the Project is:
Fee Ownership _ Lessee X Other: Public Right of Way Easement
All
CONFORMED COPY 0.00
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Page 1 of 1
5. Construction work on the Project performed on City's behalf is generally described as
follows: Resurfacing roadways adjacent to the City's Public Safety Center, the construction or
accessible curb ramps, reconstruction of commercial driveway, and construction of small
retaining wall.
6. The name of the original Contractor for the Project is: ERA Construction Inc.
7. The Project was accepted as complete on: August 5, 2020.
8. The Project is located at: Fifth Avenue and D Street, and streets adjacent to the City's
Public Safety Center at 1375 Fifth Avenue, San Rafael, CA.
Verification: In signing this document, I, the undersigned, declare under penalty of perjury under
the laws of the State of California that I have read this notice, and I know and understand the
contents of this notice, and that the facts stated in this n ice are tr a and correct.
i D 1 -2� -a. :5 7A --
Date and Place Bill Guerin, Director of Public Works
EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER
GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208
PSC Resurfacing Project 2020 Form NOTICE OF COMPLETION
City Project No. 11377 Page 1
SR City Attorney Approved 1/30/2020