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Home My WebLink AboutCC Special Library Parcel Tax Committee Appointment 2020____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 11/02/2020 Disposition: Approved appointment of Gail Grasso Agenda Item No: 4.b Meeting Date: November 2, 2020 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: _______ TOPIC: SPECIAL LIBRARY PARCEL TAX OVERSIGHT COMMITTEE APPOINTMENT SUBJECT: APPROVE APPOINTMENT OF GAIL GRASSO TO THE SPECIAL LIBRARY PARCEL TAX OVERSIGHT COMMITTEE TO THE END OF JULY 2022 DUE TO THE RESIGNATION OF PAMELA COOK RECOMMENDED ACTION: Approve appointment to the Special Library Parcel Tax Oversight Committee. BACKGROUND: On November 4, 2019, the San Rafael City Council called for applications to fill one unexpired four-year term to the end of July 2022 due to the resignation of Pamela Cook and set the deadline for applications to November 26, 2019. However, due to a lack of applications received, the City Clerk’s office left the deadline for submitting applications ‘Open until filled’. As of February 18, 2020, the City Clerk’s office had received four applications, and closed the application period. A subcommittee of the City Council was set to interview the applicants in March, but the interviews were postponed due to COVID-19. The Special Library Parcel Tax Committee's mission is to ensure that the revenues received from the voter approved parcel tax are spent only on the uses outlined in Ordinance 1942 (passed as Measure D in the June 2016 Special Municipal Election). The Measure D Special Library Parcel Tax Committee consists of five members that meet at least twice annually and act as an independent citizens oversight committee to ensure that the Library spends the funds from the parcel tax in a manner consistent with the language of the ballot measure that approved the tax. ANALYSIS: On October 27, 2020, the City Council Liaison, Vice-Mayor and Special Library Parcel Tax Oversight Committee Staff Liaisons conducted interviews of the applicants and recommended the appointment of Gail Grasso be approved by the City Council. FISCAL IMPACT: There is no fiscal impact associated with this action. RECOMMENDATION: Approve appointments to the Special Library Parcel Tax Oversight Committee. ATTACHMENT: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 1. Application 2. Special Library Parcel Tax Oversight Committee Bylaws @sANRAFAEL ~~ Tl--l[CITVWITHAMI SSION Board s and Comm iss ion s Appli c ation *Address: Street Address *Phone: of San Rafae l Cl~TY~C:-:-L~~;.1t;1:...-b ary Parcel Tax Committee JAN 3 0 2020 Apartment/Unit # State ZIP Code Resident of San Rafael for ..5-0 --"'---years . Employer: Occupation : I I Business Address: ( ' ---- Street Address Apartment/Unit # City State ZIP Code L .. :: .aZ * ~~ .. t~:tJ=!!:!1'G ... ID-Ma€ti#fflttlffl!IDe1_--·--l:a..r..~--....... --.::.1:1..-.. ....... f_.::!.a Participat ion in the following civic activities: N o v: :i'. b 5 a h Q. ,t fc... e-' \J , :.S , · o b C o ~ ""'', H-ee-- Member of the following civic organizations: B\.'.'.\\l ~..-c ~'\\ovof«\Ot.-\ tov:::u -.~·, o\'.r ·v\u,.r l.Y\) \v'\a ClV\ C'011e,,eruL'ii nV\ l ~n.--1 ·,:;, ~V'\ \J ·, kc-fuo10 CO 'n:: """'-_ rlee.-ck i )e '* \"Y\a,.1::: ,·,(l My reasons for wanting to serve are: "("~ u._s$\ 'l\-\b clh,c..•..l a.~0P v'i$ o f ¼,e '• w ,~el Qfl 1 ' Describe possible areas in which you may have a conflict of interest with the City: E C , :::rnn,,t+l.f.1~, , :::: ;:T:CT :·,: :: ,, The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to provide it will not subject you to any adverse treatment. This information will be considered confidential, kept separate from your application and will no t be used for evaluating applications or making appointments . The City of San Rafael will use th is information solely to conduct research and compile statistical reports regarding the composition of its Board and Commission applicants. 2 Filing Deadline: Open Until Filled Mail or deliver to: City of San Rafael, Dept. of City Clerk City Hall, 1400 Fifth Avenue, Room 209 San Rafael, CA 94903 *Information kept confidential, to the extent permitted by law. 3 SPECIAL LIBRARY PARCEL TAX COMMITTEE I.Roles, Responsibilities and Duties: A. The responsibilities and duties of the Special Library Parcel Tax Committee (Committee) shall be limited as follows: 1.The Committee’s sole function shall be to review expenditures of the revenues from the Special Library Services Parcel Tax adopted by Measure D on June 7, 2016 to ensure the monies have been expended in accordance with the authorized purposes of Measure D. 2.The Committee shall take steps to understand the allowable expenditures of the Special Library Services Parcel Tax monies (as identified in Chapter 3.36 of the Municipal Ordinance). 3.The Committee shall take steps to understand municipal revenue collection and distribution from local, state and federal sources. 4.The Committee shall prepare and submit to the City Council and the community an annual public report on the expenditures of the Special Library Services Parcel Tax revenues for the previous fiscal year. (anticipated each December.) B. The Committee shall not have any budgetary decision authority, shall not allocate financial resources, and shall not make budget or service recommendations to the City Council. C. The Committee shall have no authority to direct, nor shall it direct, City staff or officials. II.Committee Structure and Proceedings: A. Appointments The City Council shall make appointments to the Committee consistent with the established manner of appointing various City Commissions and related committee members. The Committee shall be composed of up to seven (7) members, but no less than five (5) members. B. Qualification Standards Members of the Committee shall be at least 18 years of age and reside within the City limits. The Committee may not include any employee or official of the City, or any vendor, contractor or consultant doing business with the City. C. Term Committee members shall serve for a term of either four or five years. Member’s terms are to be staggered. At the Committee's first meeting, members will draw lots to select three members to serve a five-year term, the remaining members will serve a four year term. D. Chair and Vice-Chair The Mayor shall appoint the initial Chair. The Chair shall appoint the initial Vice-Chair. Thereafter, the Committee shall annually elect a chair and a Vice-Chair, who shall act as Chair only when the chair is absent. E.Compensation The Committee members shall serve without compensation. F. Meetings 1.The Committee shall conduct at least two regular meetings a year. 2.Special meetings may be called by the Committee’s chair. Special meetings may also be called by Committee members if three or more members petition the chair for a special meeting. 3.All meetings shall be noticed and shall be open to the public in accordance with the Ralph M. Brown Act, Government Code Section 54950 et seq. Each member of the Committee will be given a current copy of the Ralph M. Brown Act. 4.A majority of the Committee members shall constitute a quorum for the transaction of any business. G. Vacancies and Removal 1.The City Council shall fill any vacancies on the Committee. 2.The City Council may remove any Committee member for any reason, including but not limited to, failure to attend two consecutive regular Committee meetings. Upon a member's removal, his or her seat shall be automatically deemed vacant. H.City Support The City shall provide to the Committee necessary technical and administrative assistance as follows: 1.Preparation, provision and posting of public notices as required by the Brown Act and in the same manner as noticing City Council meetings. 2.Provision of a meeting room, including any available City audio/visual equipment. 3.Provision of meeting materials, such as agendas, minutes and supporting reports. 4.Retention of Committee records. 5.Properly staff all Committee meetings. 6.Educate committee members on municipal finance. I.Termination of Committee The Committee shall automatically disband six (6) months after the enabling ordinance is repealed, ruled invalid or terminates under the provisions of the ordinance