HomeMy WebLinkAboutCD Residential Building Resale Report (RBR) Program____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: November 16, 2020
Disposition: Resolution 14870
Agenda Item No: 4.b
Meeting Date: November 16, 2020
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: COMMUNITY DEVELOPMENT
Prepared by: Paul A. Jensen, Director
Don Jeppson, Chief Building Official
City Manager Approval: _________
TOPIC: RESIDENTIAL BUILDING RESALE REPORT (RBR) PROGRAM
SUBJECT: RESOLUTION ADOPTING TEMPORARY MEASURES FOR ADMINISTERING THE
RESIDENTIAL BUILDING RECORD PROGRAM (“RBR PROGRAM”) SET FORTH IN
SAN RAFAEL MUNICIPAL CODE TITLE 12 (BUILDING REGULATIONS), CHAPTER
12.36 (REPORT OF RESIDENTIAL BUILDING RECORD) DURING THE HIGH
DEMAND REAL ESTATE MARKET AND COVID-19 PANDEMIC
RECOMMENDATION:
Adopt resolution of temporary measures for administering the RBR Program.
BACKGROUND:
History
In 1973, the City Council adopted Ordinance 1128, which established the City’s Residential Building
Resale (RBR) Program. The provisions and requirements of the RBR Program are codified in San
Rafael Municipal Code (SRMC) Chapter 12.36 (Report of Residential Building Record). SRMC Section
12.36.010 requires that prior to the sale or exchange of any residential building, the property owner is
required to obtain a “report of residential building record” (resale report). The program includes a City
inspection for which the findings are incorporated in the resale report. While the RBR Program is not a
common service and practice in most California cities, this program is in place in all local jurisdictions in
Marin County, except for the County of Marin.
In December 2016, following a performance audit of the RBR Program by the California State Auditor’s
Office, the City Council adopted a substantially revised and updated Program. The City Council
adopted Ordinance 1945 setting forth new municipal code provisions for the RBR Program. In tandem
with this action, the Council adopted: a) Resolution 14243 which sets forth adopted policies, practices,
and procedures for administering and enforcing the RBR Program; and b) Resolution 14244, which
updated the RBR Program fee schedule.
The updated RBR Program has been operating well, which is largely attributed to the following factors:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
To minimize inconsistencies in City inspections and to promote continuity, a City Building
Inspector has been assigned to conduct the RBR inspections rather than the inspections being
conducted by temporary/seasonal employees and contract inspectors.
The "Resale Inspection Checklist" that was developed has been effective in: a) ensuring
consistent City inspection practices; and b) providing the customer (owner and buyer) with an
understanding of what the City inspector will or will not be looking for during the inspection.
The property sellers and their real estate agents have been diligent in filing requests for an RBR
early in the property listing process, which has provided better time management for City
processing, site inspection and report preparation.
The property sellers and their real estate agents have been proactive in applying for and
securing City permits to correct unpermitted work prior to property listings and the issuance of
an RBR report. It is apparent that property owners (sellers) are being more proactive at the
frontend of the property sale process. Real estate agents are urging sellers to resolve
unpermitted improvements and violations, and sellers are requesting City permits (mostly
“retroactive” building permits) before filing a request for a resale report. By doing so, sellers are
seeking to avoid or minimize fines/penalties or potential delays in the property sale.
When a “clean” resale report is issued (no violations or corrections) or when the property owner
completes all corrections or remedial actions to resolve violations, the Building Division staff
issues a “Notice of Compliance.”
A refund of the RBR fee is offered to the applicant that has been issued a “clean” resale report
with no cited violations or corrections.
Staff has received few complaints about the reports and unpermitted work. Since the updated program
was launched in early 2017, there have been less than ½ dozen appeals on the report findings. The
complaints that are received are about processing time and the inspection schedule.
The following table provides RBR activity statistics for the past four years of administering the updated
Program:
Reporting Year Total RBRs
Issued
Total Monthly
Average
Total
Refunds Issued
2017 634 50 15
2018 635 49 23
2019 592 45 19
2020 (Year-to-date) 565 74 38
High Demand Real Estate Market & COVID 19 Pandemic
As recently reported in Bay Area news, San Francisco and the South Bay are experiencing an exodus
of City residents that are moving outward to the suburbs. A combination of factors is causing this
exodus including: 1) employers requiring employees to work from home in response to the COVID-19
Shelter-in-Place order; 2) skyrocketing rents in San Francisco; and 3) low interest rates for real estate
loans (mortgage interest rates are below 3%). Our local realtors have reported record numbers of new
clients seeking housing in Marin. Further, the available real estate inventory is low, so property that is
placed on the market sells quickly, resulting in shorter transaction periods.
As a result of this spike in activity, the RBR applications are at a record high (as cited above, monthly
average has jumped 35%) and one Building Inspector has been dedicated to administering the
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
inspections and resale reports. Other staff in the Building Division have had to step in and assist during
periods of heavy application/inspection activity. Because of reduced staffing resulting from the COVID-
19 pandemic, there have been delays in processing, inspecting, and issuing the resale reports. As the
sellers, buyers and realtors rely on the information from the RBR in the property sale process, the
delays in the issuance of the resale reports has been challenging for our customers.
Temporary RBR Program Measures
Staff has collaborated with Marin Association of Realtors to identify temporary measures that can be
implemented during the current, high demand real estate market and the pandemic. We have agreed
to the following, which is outlined in the attached resolution:
1. Temporarily cease the City inspection part of the process.
2. Prepare and issue a resale report that provides property information and the permit history on
file with the City.
3. Temporarily reduce the RBR fee. The recommended fee reduction is discussed in the Fiscal
Impact section of this report.
4. Apply these interim measures for a period of six (6) months, with the potential of it being
extended if the real estate market continues to surge and the pandemic continues.
ANALYSIS:
Staff finds that the temporary measures will assist in reducing turnaround time for issuance of a resale
report and allow the City’s RBR inspector to be deployed to other, needed inspection services. Further,
the issuance of an RBR report that provides the property permit history only would be like the resale
programs in Marin where no inspection is completed (e.g., Town of Corte Madera). For now, the other
advantage is one of safety to the customer and the Building Inspector. With the current high demand
real estate market where the available inventory is selling quickly, a great number of sellers are
remaining in their homes during the property listing and sale process. As a result, there is a greater
number of person-to-person encounters during the RBR inspection process.
There are two downsides to these interim measures. First, without a City inspection, unpermitted work
would not be identified and cited for correction. Second, if unpermitted work is not cited, there would be
a temporary reduction in projected revenue (discussed below in Fiscal Impact section) that is generated
from the issuance of retroactive permits with fines/penalties. These concerns are best addressed by
adopting the measures for the limited six-month-period, as recommended by staff. This time frame will
allow staff to monitor these issues before considering any extension of the interim measures.
COMMUNITY OUTREACH:
Staff has been in direct contact and worked with the Marin Association of Realtors (MAR) on the draft
interim measures and temporary fee reduction. MAR is supportive of the interim program measures.
FISCAL IMPACT:
The administration of the RBR Program is funded by fees. As noted above, on December 5, 2016 the
City Council adopted an update of the RBR Program fee schedule. The adopted RBR fees are
presented in the table below. The fees are based on a 2016 cost study that was prepared by staff,
which represents staff time to complete the service, including a minor amount of overhead. Completing
the field inspection and reporting the inspection findings represents about 50% of the service time and
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
cost represented in the adopted fees. Therefore, staff is recommending that during this interim period,
the RBR fees be temporarily reduced as presented in the table below (right column).
RBR Service Currently Adopted
Report Fees
Temporary Fee Reduction
(Recommended)
Resale Report- Single-Family Residential
Resale Report- Duplex
Resale Report- Multiple-Family/Apartments First Unit.
Each additional Multiple-Family Dwelling/Apt. Unit
$290.00
$290.00/unit
$270.00
$30.00
$145.00
$145.00/unit
$135.00
$15.00
Resale Report- Condominiums $255.00 $128.00
Appeal $100.00 N/A
Please note two factors. First, a “not applicable” entry has been placed in this table for appeals. An
appeal is offered to the customer that challenges the field inspection findings that are reported in the
RBR. If, during this interim period no field inspections are conducted, there would be no appeals.
Second, during this interim period, the fee would not be refundable. The current refund that is offered
is for a “clean” resale report that is issued based on the findings of the field inspection, which would not
be conducted during this interim period.
Year-to-date, the City has collected $150,100 in program fees. Regarding the 100% refund that is
issued for “clean reports,” year-to-date, the City has issued 38 refunds for a total amount of $10,500. As
noted, revenue is generated by the retroactive permits and penalties for unpermitted work that is
disclosed as part of the RBR inspection process. If inspections are ceased for the six-month period, it
is estimated that $80,000-100,000 in projected revenue from retroactive building permit and penalties
(investigation fees) would not be realized.
OPTIONS:
The City Council has the following options to consider regarding this matter:
1. Adopt resolution as recommended by staff; or
2. Adopt resolution with additional changes to the interim measures; or
3. Direct staff to return with additional information; or
4. Reject the report.
RECOMMENDED ACTION:
Adopt resolution.
ATTACHMENTS:
1. Resolution
1-1
RESOLUTION NO. 14870
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL ADOPTING TEMPORARY
MEASURES FOR ADMINISTERING THE RESIDENTIAL BUILDING RECORD
PROGRAM (“RBR PROGRAM”) SET FORTH IN SAN RAFAEL MUNICIPAL CODE
TITLE 12 (BUILDING REGULATIONS), CHAPTER 12.36 (REPORT OF RESIDENTIAL
BUILDING RECORD) DURING THE HIGH DEMAND REAL ESTATE MARKET AND
COVID-19 PANDEMIC
WHEREAS, on December 16, 2016, the City Council adopted Ordinance No.
1945 amending San Rafael Municipal Code Title 12, Chapter 12.36 (Report of
Residential Building Record), which set forth the general administration and enforcement
of what is known as the RBR Program. The RBR Program requires that upon resale of
any residential property with the City, the property seller shall obtain from the City a
report (resale report) of the City permit records and City inspection of the property. The
resale report provides an added level of disclosure to the purchaser of the property; and
WHEREAS, in tandem with the adoption of Ordinance No. 1945, on December
16, 2016 the City Council adopted: a) Resolution No. 14243 which sets forth the specific
policies, practices, and procedures for administering the RBR Program; and b)
Resolution No. 14244 which amended the City’s Master Fee Schedule to update fees
specific to the RBR Program; and
WHEREAS, Resolution No. 14243 includes, among others the specific process
steps for and required information to be included in a resale report. The resale report
must include a complete history of the property permit records (Building and Planning
Division permits) and code enforcement cases on file with the City. Further, a property
inspection must be conducted by a City inspector and the resale report shall include the
findings of the inspection and shall cite violations and/or unpermitted construction that
must be corrected or remedied. This resolution also includes a commitment that within
seven (7) business days following City receipt of the RBR application, City staff is to
contact the property owner/seller or their representative to schedule a date and time for
City inspection of the property; and
WHEREAS, San Francisco and the South Bay are experiencing an exodus of
residents moving outward to the suburbs. A combination of factors is causing this
exodus including: 1) the COVID 19 Shelter-in-Place Order has mandated that
employees work from home; 2) skyrocketing rents in San Francisco and South Bay; and
3) the low interest mortgage loan rates that are currently available. The high demand
real estate market has resulted in a low inventory and shorter property sale transaction
periods; and
WHEREAS, the COVID-19 pandemic has led to significant budget cuts and
staffing reductions resulting in slower processing times and inspection scheduling for
resale reports; and
WHEREAS, the Community Development Department staff has collaborated with
Marin Association of Realtors to develop temporary, interim measures for administering
the RBR Program during the pandemic and this high demand real estate market. The
interim measures include temporarily ceasing the City inspection portion of the RBR
Program for six months;
1-2
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby adopts the
following temporary measures for administering the RBR Program:
1. The City inspection, reporting of the inspection results, and the citing of violations
and unpermitted improvements outlined in and required by City Council Resolution
No. 14243 shall cease during this temporary period. All other RBR Program tasks
and actions outlined in Resolution No. 14243 shall continue to be administered by
the City.
2. During this temporary period, the contents of the resale reports shall follow the
requirements set forth in San Rafael Municipal Code Chapter 12.36 (Report of
Residential Building Record), Section 12.36.060 (contents of report) except that the
report will not include City site inspection findings.
3. The RBR application and related fees shall temporarily be adjusted as follows:
RBR Service Temporary Fee Reduction
Resale Report- Single-Family Residential
Resale Report - Duplex
Resale Report- Multiple-Family/Apartments First Unit.
Each additional Multiple-Family Dwelling/Apt. Unit
$145.00
$145.00/unit
$135.00
$15.00
Resale Report- Condominiums $128.00
Appeal NA
During this temporary period, no refunds will be issued.
4. During this temporary period, issued resale reports shall continue to be valid for a
period of six (6) months with the ability for the Building Official to issue a one-time
extension of up to an additional 90 days.
5. These temporary measures shall be in place and in effect for a period of six (6)
months or until May 16, 2021. Prior to the May 16, 2021 sunset date of these
temporary measures, the Community Development Department staff shall assess
the status of the real estate market and the COVID-19 pandemic to determine if the
temporary measures should be extended for an additional period not to exceed six
months. An extension of the temporary measures shall require the approval of the
City Council.
6. Following the sunset date of these temporary measures without extension by the
City Council, administration, and enforcement of the RBR Program shall resume
consistent with the adopted policies, practices and procedures set forth in City
Council Resolution No. 14243. Further, at that time, the RBR fees shall return to
the full application fee amounts set forth in the City of San Rafael Master Fee
Schedule.
1-3
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was adopted at a regular meeting of the City Council on the 16TH day of
November 2020.
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk