HomeMy WebLinkAboutPW FY 2020-21 Fleet Vehicle Purchases - Police Department____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: December 21, 2020
Disposition: Resolution 14884
Agenda Item No: 5.f
Meeting Date: December 21, 2020
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin
Director of Public Works
City Manager Approval:_________
File No.: 01.14.16
TOPIC: FY 2020-21 FLEET VEHICLE PURCHASES: POLICE DEPARTMENT
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE FIVE
FLEET VEHICLES FOR THE POLICE DEPARTMENT FOR AN AMOUNT NOT TO
EXCEED $325,000.
RECOMMENDATION: Adopt the resolution.
BACKGROUND: The City of San Rafael’s vehicle fleet consists of 212 vehicles. This includes
passenger cars and trucks, as well as specialty vehicles supporting the Fire Department, Police
Department, Public Works, and others. In addition to the vehicles maintained in the City fleet,
the Public Works Vehicle Maintenance and Replacement Program maintains 70 heavy
equipment vehicles, including a backhoe, paint striper, tractors, and street sweepers. The
majority of City vehicles are utilized by public safety (Police and Fire), followed by Public Works.
Each fiscal year, the Department of Public Works (DPW) and the Police Department (PD), work
together to analyze and evaluate the need for vehicle replacements. This collaboration has
resulted in new patrol vehicle purchases in 2015, 2017, and most recently in 2019, although the
2019 purchase was not delivered until mid-2020. DPW also submitted purchase orders in 2018
for three new patrol cars that were not fulfilled due to Ford overselling that model year.
The PD’s patrol vehicle fleet is the most utilized fleet in the City. On average they drive
approximately 15,000 miles per year not including idle time, which is significant. There are 20
patrol vehicles in the City fleet. On a normal day with regular staffing PD typically has 10-12
cars on the road. The additional vehicles are used regularly as well for the following reasons:
•PD has 67 Sworn officers, 64 of whom could need to come in at once for a major
disaster.
•During a natural disaster or mutual aid response (like during the recent wildfires or
protests) PD works in overlapping 14-hour shifts, which means they would not be able to
wait for vehicles to return before sending out the next shift. They typically send out 2-3
double units per shift which requires 4-6 vehicles.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
• During their bi-monthly inspection period, typically 1-2 patrol vehicles are at DPW being
inspected by Vehicle Maintenance staff depending on availability. This does not include
the patrol vehicles that are there for unscheduled maintenance/repair.
• Since January 1st, 2020 there have been 100 service requests for patrol vehicles
submitted, many requiring the vehicle to be put out of service for multiple days.
This year PD has requested replacement of three patrol vehicles and one K9 vehicle. In
addition, one patrol vehicle, vehicle number 236, was involved in a rear-end collision and was
damaged beyond repair. The driver of the vehicle that collided with the PD vehicle is insured
and the insurance should pay for the depreciated value of that vehicle’s replacement. These
five vehicles are shown in Table 1 below. After taking these factors into account, staff
recommends replacing the five vehicles.
Vehicle Number Model Year Current Mileage Miles Driven in 2020 Estimated Replacement Cost
224 2014 89,386 8,715 $ 63,674.00
240 2014 115,395 14,363 $ 63,674.00
231 2015 99,075 18,689 $ 63,674.00
236 2017 74,250 14,710 $ 63,674.00
228 2015 98,388 20,519 $ 65,678.00
Estimated Total Replacement Cost $ 320,374.00
Table 1
ANALYSIS:
Vehicle Safety- Reliability/Condition/History
Vehicle safety and reliability is the top priority when considering the replacement of police patrol
vehicles. Vehicle maintenance staff inspect patrol vehicles every sixty days to ensure their
operational safety. This two-month interval creates three times more inspections than are
provided for a non-first responder vehicle. Detailed inspections of primary safety components
like brakes, tires, suspension, steering, engine/transmission, etc. are performed regularly.
Vehicle maintenance staff also receive and prioritize any internal service requests submitted by
the PD with vehicle concerns. Any vehicle that is deemed not safe to operate by PD or DPW will
not be placed into service.
It should also be noted that patrol vehicles have special equipment that has its own useful life
expectancy which can lead to additional costs when replacement is needed. An example of this
is the ballistic door panels. Due to the constant opening and closing of the doors and the
weight/design of the panel itself, they eventually break their mounts and need replacement. The
cost of the panel alone is approximately $3,000. As patrol vehicles get older the likelihood of this
happening increases.
Replacement/Maintenance Cost and Vehicle Replacement Funds
Operating Costs
It is important that a detailed cost analysis be performed to find the optimum replacement time
for a vehicle. In 2019, DPW implemented a new maintenance tracking software that provides
more accurate and accessible data to be used for this analysis. Along with our fuel system
software, staff can perform a detailed analysis of vehicle operating costs.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Based on the analysis, the FY 19/20 operating costs of the four vehicles being recommended
for replacement is approximately $9,336 per vehicle per year and $0.59 per mile.
Table 2
The actual and projected operating costs of the three new 2020 patrol vehicles that were put
into service by the City in April of 2020 is significantly less at $6,375 per vehicle per year or
$0.33 per mile.
Table 3
The operating costs of the new 2020 patrol vehicles are significantly less than the four patrol
vehicles scheduled for replacement. This is due to less maintenance and repair required,
warrantied repairs and the approximately 30% fuel savings for the new 2020 hybrid patrol
vehicles. Staff expects to experience similar operating cost savings with the new vehicles
recommended for purchase in this report.
Vehicle Replacement Fund
Each year funds are transferred from the General Fund to the Vehicle Replacement Fund (Fund
600), to replace the existing fleet of City vehicles when needed. This transfer is calculated by
taking the cost of the vehicle, dividing by the life expectancy, and adding a cost of living
adjustment each year. The expectation is that by the end of the expected vehicle life, enough
funding will have been set aside to replace that vehicle. Vehicle costs are increasing, especially
as the City “greens” its police patrol fleet with hybrid technology.
Vehicle Utilization
The current size and utilization of the patrol vehicle fleet allows PD the ability to use their
additional fleet vehicles when demand increases during special events and emergencies.
Having a newer, more reliable and efficient patrol vehicle fleet will provide better service to the
community and a better response to both local and mutual aid emergencies.
Vehicle Number Model Year
Maintenance
Cost Fuel Cost (@ $2.75/Gal)Total Cost Miles Driven Operating Cost Per Mile
224 2014 3,664.00$ 2,372.98$ 6,036.98$ 7517 0.80$
228 K9 2013 4,316.29$ 6,448.00$ 10,764.29$ 23450 0.46$
231 2015 5,938.40$ 5,190.97$ 11,129.37$ 17138 0.65$
240 2014 3,732.50$ 5,681.27$ 9,413.77$ 21100 0.45$
4,412.80$ 4,923.30$ 9,336.10$ 17301 0.59$
FY 19/20 Operating Costs
Average
Vehicle Number Model Year
Maintenance
Cost Fuel Cost (@ $2.75/Gal)Total Cost Miles Driven Operating Cost Per Mile
226 K9 2020 415.90$ 505.99$ 921.89$ 4611 0.20$
229 2020 696.32$ 2,554.89$ 3,251.21$ 12367 0.26$
241 2020 946.37$ 2,530.34$ 3,476.71$ 12114 0.29$
686.20$ 1,863.74$ 2,549.94$ 9697 0.26$
1,372.39$ 3,727.48$ 5,099.87$ 19395 0.26$
The projected 1 year average cost formula is 6 month average cost x 2.5
Projected 1 Year Avg. Costs
6 Month Operating Cost of 2020 Hybrid Patrol Vehicles (since put in to service)
Average
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
FISCAL IMPACT: There are sufficient funds appropriated for the current year in the Vehicle
Replacement Fund (#600) for the purchases in an amount not to exceed $325,000.
Per the City’s purchasing policy, all retired City vehicles will be competitively bid and sold at
auction or to other agencies. Any income received from the sale of the vehicles will be
deposited back into the Vehicle Replacement Fund towards for future vehicle purchases.
Staff also evaluated leasing these vehicles rather than purchasing new vehicles but did not find
leasing to be cost effective because of the cost to customize each vehicle and the City’s
intention to keep our vehicles for a longer period of time.
OPTIONS:
1. Approve the resolution authorizing the City Manager to purchase the proposed list of
five vehicles for the Police Department in an amount not to exceed $325,000.
2. Direct the Department of Public Works to modify the proposed purchases.
3. Direct the Department of Public Works to withhold the proposed purchases.
RECOMMENDED ACTION: Adopt the resolution.
ATTACHMENTS:
1. Resolution
2. City of San Rafael Fleet Management Policy and Procedures
3. Dealer base quote for each vehicle
4. Dealer quote to upfit each patrol vehicle
5. Dealer quote to upfit K9 vehicle
1
RESOLUTION NO. 14884
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO PURCHASE FIVE FLEET VEHICLES FOR THE POLICE
DEPARTMENT FOR AN AMOUNT NOT TO EXCEED $325,000
WHEREAS, San Rafael’s various departments operate a fleet of 212 vehicles;
and
WHEREAS, the management and replacement of the City’s fleet of vehicles and
equipment is governed by the guidelines set forth in San Rafael’s Fleet Management
Policies and Procedures document issued September 6, 2012; and
WHEREAS, the Department of Public Works is recommending the replacement
of five police patrol vehicles: Four Police patrol cars, and one police patrol K-9 vehicle;
and
WHEREAS, four of the said vehicles to be replaced have reached the end of
their useful life and their term set forth on the replacement schedule in the City’s Fleet
Management Policies and Procedures, and several are notably costing the City more to
repair and maintain than to replace; and
WHEREAS, one of the vehicles was recently involved in a rear end collision,
resulting in the vehicle being irreparably damaged; and
WHEREAS, all of the said vehicles serve vital functions to City services for
Police Patrol operations; and
WHEREAS, the City Vehicle Maintenance program also purchases, installs, and
maintains equipment on City fleet vehicles; and
WHEREAS, there are sufficient funds in the City’s Vehicle Replacement Fund
(#600); and funds shall be appropriated in each budget accordingly in order to support
these purchases in an amount not to exceed $325,000;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San
Rafael authorizes the City Manager to execute the purchase of five vehicles for the
Police Department, as described in the Staff Report submitted to the City Council and
incorporated herein, in accordance with the guidelines set forth in San Rafael’s Fleet
Management Policies and Procedures, issued on September 6, 2012.
2
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City held on Monday, the 21st day of December, 2020 by the
following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
CITY OF SAN RAFAEL
POLICIES AND PROCEDURES
Policv No.
Subject: Fleet Manaaement Policy
Resolution No.
Issue Date: September 6, 2012
Revision Date:
Prepared Bv Richard Landis
Approved By: ~C--?-1-~
I
FLEET MANAGEMENT POLICY AND PROCEDURES
PURPOSE: The City of San Rafael establishes this policy to govern the management of the City's
vehicle fleet. ·
SCOPE: The acquisition, outfitting and replacement of all City vehicles .
DEFINITIONS: "City vehicle" shall include all automobiles, trucks, motorcycles , or any other
equipment registered with the Department of Motor Vehicles and owned, leased, or rented by the
City. "Fleet Manager'' shall be the Director of Public Works or his/her designee.
POLICY:
General Provisions
Fleet Manager
The role of the Fleet Manager is to advise the City Manager and City Council on matters relating to
the City's vehicle fleet. The Fleet Manager shall communicate with all department directors regarding
vehicle needs and submit timely reports to the City Manager. The Fleet Manager is committed to the
following principles:
1. The size and nature of the City's fleet is governed primarily by need and function, i.e ., the
number of vehicles should be no greater than what is necessary to provide public services
in an efficient manner. Each vehicle within the fleet should be minimally specified to fulfill
its intended function, providing operators with a comfortable and modestly-appointed
vehicle with which to deliver services in a cost-effective manner.
2. Vehicles should be selected with a strong preference for fuel efficiency and hybrid and
alternative fuel technology. The City will strive to reduce the negative impact of its fleet
upon the environment by reducing greenhouse gas emissions.
3 . Vehicles with the lowest long -term maintenance and repair costs and occupant safety are
preferable.
Department Budgeting for Additional Vehicle Acquisition
Before a department determines the need to add a vehicle to its inventory, it shall first check with the
Fleet Manager and the Finance Department to determine whether an existing vehicle is available
elsewhere in the f leet that may meet the department's needs. If none is available , the requesting
Page 1 of 3
department shall submit a vehicle addition request to the Fleet Manager with the following
information:
• The purpose for which the vehicle is needed
• The type of vehicle requested and the total estimated purchase price
• The estimated total cost of any special auxiliary equipment or equipment packages above what
might be considered standard equipment. The cost of adding a new vehicle to the fleet shall be
paid by the requesting department. Internal service charges to that department's budget shall be
established at the time of vehicle purchase to ensure adequate future funding for the vehicle's
eventual replacement.
Vehicle Acquisition
All departments shall submit vehicle purchase requests to the Fleet Manager. The Fleet Manager will
consider requests, consult with the Finance Department to ensure that there are sufficient funds for
the new vehicle request, and review vehicle specifications for conformance with the provisions and
intent of the Fleet Policies and Procedures. All vehicle purchases shall be administered by the Fleet
Manager and shall comply with bidding procedures, when applicable, to ensure competitive pricing.
Invoices for new vehicle purchases and equipment installation shall be administered by the Fleet
Manager with pre-approved departmental account codes established to meet the invoice totals.
Vehicle Replacement Funding
Funding for vehicle acquisition and supplemental equipment shall be established through monthly
internal service charges to the department operating the vehicle, over the projected useable life of
that vehicle. An annual inflation factor is applied to the department's internal service charge to
account for anticipated increases in future vehicle costs.
Vehicle Replacement Schedule
City vehicles are eligible for replacement on the basis of the following established useable life
recommendations:
Vehicle Descriotion Useable Life
Sedans, SUV's, vans, liQht and medium duty trucks (up to 8,600 aross vehicle weiQht) 10 years
Heavv duty trucks (over 8,600 aross vehicle weight) 15 years
Police patrol/traffic vehicles 5 years
Police unmarked vehicles 8 years
Police motorcycles 4 years
Parkina enforcement buaaies 5 years
Fire command vehicles 7 years
Fire oumoer engines 15 years
Fire ladder trucks 20 years
Ambulances 5 years
Off-road maintenance and construction equipment shall be replaced when economically or
operationally justified. When a vehicle in this group approaches the end of its anticipated life cycle, a
cost/benefit analysis shall be performed to justify vehicle replacement.
Page 2 of 3
These useable life standards are for vehicle replacement financial estimating purposes only. When a
vehicle reaches the end of its established useable life and the department operating the vehicle
requests replacement, each vehicle shall be assessed by the Fleet Manager and Vehicle
Maintenance Division to determine if replacement is justified, given general vehicle condition,
mileage, maintenance and repair history, safety considerations, etc. Extension of the useable life of
any vehicle shall be at the discretion of the Fleet Manager and the requesting department. Likewise,
a department may request a vehicle replacement prior to the end of its established useable life. The
Fleet Manager shall review all such requests in consultation with the Finance Department and Vehicle
Maintenance Division. Requests for early replacement shall be accompanied by a thorough
justification, including objective criteria supporting the request. The cost of early replacement, if any,
shall be borne by the requesting department.
If a department determines that an assigned vehicle is no longer needed, the vehicle shall be
returned to the Vehicle Maintenance Divisio.n for re-allocation within the fleet or disposition as surplus.
Disposition of Surplus Vehicles
All vehicles accepted by the Vehicle Maintenance Division for replacement or permanent elimination
from the fleet shall be consigned to public auction with the City's designated auction service.
Departments shall deliver vehicles being replaced to the Vehicle Maintenance Division prior to
accepting the new replacement vehicle.
Maintenance and Repair of Vehicles
Preventive and Routine Maintenance and Repairs
The Vehicle Maintenance Division shall notify departments of upcoming scheduled maintenance for
vehicles operated by that department and will schedule the date and anticipated duration of the
scheduled maintenance. If possible, the department operating the vehicle shall deliver it to the
Vehicle Maintenance Division. If necessary, Vehicle Maintenance will pick up the vehicle at its
customary parking location and return it when scheduled maintenance is complete.
Unscheduled Repairs
In the event a vehicle requires immediate or unscheduled repair during normal work hours, operators
should call the Vehicle Maintenance Division (458-5345), or take the vehicle to the Public Works
facility at 111 Morphew Street for assessment. If the vehicle cannot be operated or is unsafe to
operate, the driver should call the Vehicle Maintenance Division for road service, towing, or advice.
After normal working hours, vehicle operators should call the non-emergency Police Department
dispatch number (485-3000) for towing or road assistance. Vehicle operators must notify their
supervisors, as well as the Fleet Maintenance Division, in the event of a vehicle failure.
Reimbursement for Personal Expense for City Vehicle Repair
Certain emergencies may occur during non-working hours that can be easily remedied at a service
station (for example, a flat tire or radiator hose). Department Directors whose employees routinely
work outside of normal working hours shall develop appropriate policies governing the authority of
vehicle operators to affect emergency repairs during non-working hours with the intended goal of
delivering uninterrupted public service. These departmental policies shall be forwarded to the Fleet
Manager for reference.
Page 3 of 3
12/02/2020
2021ORDER-12-14 WEEKS
STATE CONTRACT 1-18-23-14B
$42,259.53$ 3,803.36 TAX @ 9%$ 8.75 CA TIRE FEE---------------$46,071.64 DEL TO LEHR
LESS $500.00 DISCOUNT20 DAY PAYMENT
INCLUDES PAINTED WHITEROOF AND 2 FRONT DOORS
12755 FOLSOM BOULEVARD
FOLSOM , CA 95630 • (916) 353-2000
K8A 4DR AWD POLICE
.119" WHEELBASE
UM AGATE BLACK
9 CLTH BKTS/VNL R
6 EBONY
S00A EQUIP GRP
.AM/FM 'STEREO
99W .3.3L HYBRID
448 . 10-SP MOD HYBRD
52P DR LOCK PLUNGER
JOB #2 ORDER
CA BOARD FEES
FLEET SPCL ADJ
17A AUX CLIMATE CTL
17T CARGO DOME LAMP
21L FRONT AUX LIGHT
425 50 STATE EMISS
43D COURTESY DISABL
47A ENGINE IDLE
515 DUAL LED LAMPS
549 PWR MIRR HTD
598 KEY CODE 1284X
638 SD MARKER LGHTS
63L QTR GLASS LIGHT
66A FRONT HDLMP PKG
.GRILL WIRING
66C REAR LIGHT PKG
68G RR DR/LK INOP
86T RR TAILLAMP HSG
87R RR VIEW MIR/CAM
90E LH/RH PNLS III
153 FRT LICENSE BKT
DANIEL A. RAIMONDI
Fleet Director (916) 353-2000, Ext.376
Toll Free 1-800-655-0555
Cell (916) 825-1622
Fax (916) 353-2078
danr@folsomlakeford .com
Item No.Description Category Quantity Unit Price Total Price
PATROL UTILITY 1 OF 2
_____________________________________
Front End Equipment
_____________________________________
BK2019ITU20 PB450L4 LIGHTED PUSH BUMPER 2020 UTIL SETINA 1 849.15 849.15
OEM 66A
OEM 21L
EX0011 PATROL POWER HARNESS FRT MNT PI UTIL 2020 PATROLPO 1 625.00 625.00
SA315P SIREN SPEAKER 100W WHELENPR 2 199.00 398.00
(1) POLICE SIREN
(1) HI LO WARNING
SAK66D SPEAKER BRACKET-D/S UTILITY 2020 WHELENPR 1 30.75 30.75
SAK1 SPEAKER BRACKET WHELENPR 1 30.75 30.75
I INSTALLATION CHARGES LABOR 10 90.00 900.00
_____________________________________
Side Equipment
_____________________________________
OEM 63B
I INSTALLATION CHARGES LABOR 1.5 90.00 135.00
_____________________________________
Roof Equipment
_____________________________________
VALR51 VALOR LIGHTBAR R/B/W/A FEDSIG 1 2000.00 2,000.00
HKB-FPIU20 HOOK KIT 2020 UTILITY FEDSIG 1
MB8U CABLE 17' RG58U SOLID CENTER RADIO 1 16.50 16.50
ABSCANC SCANNER ANTENNA RADIO 1 32.74 32.74
MB8U25 25'RG58U CABLE RADIO 1 20.71 20.71
LARNMOQW450 450-470MHZ 1/4 WAVE ANTENNA RADIO 1 14.50 14.50
AP-MMFCCWWGQS22222R 34-BL/ AP MULTIMAX FV 5 in 1 ANTENNA ANTNAPLU 1 283.50 283.50
I INSTALLATION CHARGES LABOR 4.5 90.00 405.00
_____________________________________
Drivers Compartment
_____________________________________
C-SM-1225 12" 25 DEGREE ANGLED SERIES CONSOLE HAVIS 1 270.63 270.63
Page:
Document Date:
Quote Number:
Sales Quote
To:
Ship
SalesPerson
Customer ID
Terms:
Ship Via
To:
Sell
27290
Mike McGee
61037
Phone: 415-485-3034
San Rafael, CA 94901
1400 Fifth Ave
Sgt. Raul Aguilar
San Rafael Police Dept
Net 30
Ship from Warehouse
Phone: 415-485-3307
San Rafael, CA 94901
1375 Fifth Avenue
Diana Giorgi
San Rafael Police Department - Attn: Business Off
S
a
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
12/9/2020
1
Location:Lehr - Pittsburg
Vehicle Information:
2021 FORD UTILITY, Color: B/W
Payment Method:
Blanket PO:
Item No.Description Category Quantity Unit Price Total Price
C-SM-800 8" ENCLOSED CONSOLE LOW PROFILE HAVIS 1 112.49 112.49
C-AP-0325 ACCY BOX 3"HAVIS 1 39.80 39.80
C-CUP2-I CON,ACSY,CUP HOLDER 4"HAVIS 1 36.34 36.34
C-EB40-SSP-1P FACE PLATE 1 PC 4"HAVIS 1
C-EB20-168 FACE PLATE 2 PC 2"HAVIS 1
C-FP-1 FACE PLATE 1"HAVIS 1
C-FP-05 FACE PLATE 1/2"HAVIS 1
C-EB40-MA9-1P FACE PLATE 1 PC 4"HAVIS 1
C-EB15-HLN-1P FACE PLATE 1 PC 1.5"HAVIS 1
C-ML-MLB-LED LED MAP LIGHT HAVIS 1 135.84 135.84
C-MCB MICLIP BRACKET HAVIS 2 12.11 24.22
MMSU-1 MAGNETIC MIC KIT MAGMIC 2 34.95 69.90
14.0553 3 ACC P/S ABLE2 1 25.32 25.32
C-SM-SA-1-HD MOUNTING BKT W/SWING ARM HAVIS 1 98.63 98.63
C-MD-202 MOTION DEVICE HAVIS 1 65.75 65.75
DS-PAN-111-2 CF31 DUAL PASS HAVISDOC 1 847.58 847.58
LPS-104 CF31 POWER SUPPLY HAVIS 1 177.01 177.01
HSN4032B 13W MOTOROLA SPEAKER NON-WATER RESISTANT RADIO 1 71.50 71.50
CSM - POLICE RADIO
OEM - SECURE IDLE
GK10301S1UXL DUAL GUN RACK SETINA 1 351.20 351.20
I INSTALLATION CHARGES LABOR 11.5 90.00 1,035.00
_____________________________________
Prisoner Compartment
_____________________________________
PK0369ITU20TM #8VS RP 1/2 COATED POLY 1/2 EXP METAL
PARTITON
SETINA 1 655.20 655.20
QK0634ITU20 FULL REPL TRANSPORT SEAT CENTER PULL BELTS
2020
SETINA 1 695.20 695.20
WK0514ITU20 WINDOW BARRIERS VS STEEL VERTICAL UTILITY
2020
SETINA 1 215.20 215.20
PK0123ITU202ND #12VS VINYL COATED EXP METAL REAR PARTITION SETINA 1 391.20 391.20
I INSTALLATION CHARGES LABOR 6.5 90.00 585.00
_____________________________________
Page:
Document Date:
Quote Number:
Sales Quote
To:
Ship
SalesPerson
Customer ID
Terms:
Ship Via
To:
Sell
27290
Mike McGee
61037
Phone: 415-485-3034
San Rafael, CA 94901
1400 Fifth Ave
Sgt. Raul Aguilar
San Rafael Police Dept
Net 30
Ship from Warehouse
Phone: 415-485-3307
San Rafael, CA 94901
1375 Fifth Avenue
Diana Giorgi
San Rafael Police Department - Attn: Business Off
S
a
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
12/9/2020
2
Location:Lehr - Pittsburg
Vehicle Information:
2021 FORD UTILITY, Color: B/W
Payment Method:
Blanket PO:
Item No.Description Category Quantity Unit Price Total Price
Back End Equipment
_____________________________________
TK0233ITU20 CARGO BOX DSK-DRAWER/SLD/KEY BSN-
BASE/SLD/NO LOCK
SETINA 1 1119.20 1,119.20
TPA9289 CARGO BOX RADIO TRAY SETINA 1 330.65 330.65
OEM 63L SIDE WINDOWS
OEM 66C LIFTGATE
OEM 86T PRE DRILL
CSM MODEM
VTX609R VERTEX SUPER-LED LIGHT RED WHELENPR 1 72.90 72.90
VTX609B VERTEX SUPER-LED LIGHT BLUE WHELENPR 1 72.90 72.90
SSP2000B SS PLATINUM FEDSIG 1 875.00 875.00
ALPHASL ALPHA REMOTE SIREN WHELEN 1 177.10 177.10
DC-568P-25BLMB 25' CAT6 SNAGLESS CABLE-BLUE IT MISC 1 16.95 16.95
INSTALL INSTALL MATERIALS OTHER 1 125.00 125.00
I INSTALLATION CHARGES LABOR 16.5 90.00 1,485.00
_____________________________________
F Shipping Charges OTHER 1 250.00 250.00
$17,602.05
$1,432.74
$16,169.31
Total:
Total Sales Tax:
Subtotal:
250.00
15919.31
Amount Exempt from Sales Tax
Amount Subject to Sales Tax
Page:
Document Date:
Quote Number:
Sales Quote
To:
Ship
SalesPerson
Customer ID
Terms:
Ship Via
To:
Sell
27290
Mike McGee
61037
Phone: 415-485-3034
San Rafael, CA 94901
1400 Fifth Ave
Sgt. Raul Aguilar
San Rafael Police Dept
Net 30
Ship from Warehouse
Phone: 415-485-3307
San Rafael, CA 94901
1375 Fifth Avenue
Diana Giorgi
San Rafael Police Department - Attn: Business Off
S
a
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
12/9/2020
3
Location:Lehr - Pittsburg
Vehicle Information:
2021 FORD UTILITY, Color: B/W
Payment Method:
Blanket PO:
Item No.Description Category Quantity Unit Price Total Price
PATROL K9
_____________________________________
Front End Equipment
_____________________________________
BK2019ITU20 PB450L4 LIGHTED PUSH BUMPER 2020 UTIL SETINA 1 849.15 849.15
OEM 66A
OEM 21L
EX0011 PATROL POWER HARNESS FRT MNT PI UTIL 2020 PATROLPO 1 625.00 625.00
SA315P SIREN SPEAKER 100W WHELENPR 2 199.00 398.00
(1) POLICE SIREN
(1) HI LO WARNING
SAK66D SPEAKER BRACKET-D/S UTILITY 2020 WHELENPR 1 30.75 30.75
SAK1 SPEAKER BRACKET WHELENPR 1 30.75 30.75
I INSTALLATION CHARGES LABOR 10 90.00 900.00
_____________________________________
Side Equipment
_____________________________________
OEM 63B
I INSTALLATION CHARGES LABOR 1.5 90.00 135.00
_____________________________________
Roof Equipment
_____________________________________
VALR51 VALOR LIGHTBAR R/B/W/A FEDSIG 1 2000.00 2,000.00
HKB-FPIU20 HOOK KIT 2020 UTILITY FEDSIG 1
MB8U CABLE 17' RG58U SOLID CENTER RADIO 1 16.50 16.50
ABSCANC SCANNER ANTENNA RADIO 1 32.74 32.74
MB8U25 25'RG58U CABLE RADIO 1 20.71 20.71
LARNMOQW450 450-470MHZ 1/4 WAVE ANTENNA RADIO 1 14.50 14.50
AP-MMFCCWWGQS22222R 34-BL/ AP MULTIMAX FV 5 in 1 ANTENNA ANTNAPLU 1 283.50 283.50
I INSTALLATION CHARGES LABOR 4.5 90.00 405.00
_____________________________________
Drivers Compartment
_____________________________________
C-SM-1225 12" 25 DEGREE ANGLED SERIES CONSOLE HAVIS 1 270.63 270.63
Page:
Document Date:
Quote Number:
Sales Quote
To:
Ship
SalesPerson
Customer ID
Terms:
Ship Via
To:
Sell
27299
Mike McGee
61037
Phone: 415-485-3034
San Rafael, CA 94901
1400 Fifth Ave
Sgt. Raul Aguilar
San Rafael Police Dept
Net 30
Ship from Warehouse
Phone: 415-485-3307
San Rafael, CA 94901
1375 Fifth Avenue
Diana Giorgi
San Rafael Police Department - Attn: Business Off
S
a
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
12/9/2020
1
Location:Lehr - Pittsburg
Vehicle Information:
2021 FORD UTILITY, Color: B/W
Payment Method:
Blanket PO:
Item No.Description Category Quantity Unit Price Total Price
C-SM-800 8" ENCLOSED CONSOLE LOW PROFILE HAVIS 1 112.49 112.49
C-AP-0325 ACCY BOX 3"HAVIS 1 39.80 39.80
C-CUP2-I CON,ACSY,CUP HOLDER 4"HAVIS 1 36.34 36.34
C-EB40-SSP-1P FACE PLATE 1 PC 4"HAVIS 1
C-EB20-168 FACE PLATE 2 PC 2"HAVIS 1
C-FP-1 FACE PLATE 1"HAVIS 1
C-FP-05 FACE PLATE 1/2"HAVIS 1
C-EB40-MA9-1P FACE PLATE 1 PC 4"HAVIS 1
C-EB15-HLN-1P FACE PLATE 1 PC 1.5"HAVIS 1
C-ML-MLB-LED LED MAP LIGHT HAVIS 1 135.84 135.84
C-MCB MICLIP BRACKET HAVIS 2 12.11 24.22
MMSU-1 MAGNETIC MIC KIT MAGMIC 2 34.95 69.90
14.0553 3 ACC P/S ABLE2 1 25.32 25.32
C-SM-SA-1-HD MOUNTING BKT W/SWING ARM HAVIS 1 98.63 98.63
C-MD-202 MOTION DEVICE HAVIS 1 65.75 65.75
DS-PAN-111-2 CF31 DUAL PASS HAVISDOC 1 847.58 847.58
LPS-104 CF31 POWER SUPPLY HAVIS 1 177.01 177.01
HSN4032B 13W MOTOROLA SPEAKER NON-WATER RESISTANT RADIO 1 71.50 71.50
CSM - POLICE RADIO
OEM - SECURE IDLE
GK10301S1UXL DUAL GUN RACK SETINA 1 351.20 351.20
I INSTALLATION CHARGES LABOR 11.5 90.00 1,035.00
_____________________________________
Back End Equipment
_____________________________________
C-SBX-101 TRNK, BOX, UNV, XX HAVIS 1 518.26 518.26
OEM 63L SIDE WINDOWS
OEM 66C LIFTGATE
OEM 86T PRE DRILL
CSM MODEM
VTX609R VERTEX SUPER-LED LIGHT RED WHELENPR 1 72.90 72.90
VTX609B VERTEX SUPER-LED LIGHT BLUE WHELENPR 1 72.90 72.90
SSP2000B SS PLATINUM FEDSIG 1 875.00 875.00
ALPHASL ALPHA REMOTE SIREN WHELEN 1 177.10 177.10
Page:
Document Date:
Quote Number:
Sales Quote
To:
Ship
SalesPerson
Customer ID
Terms:
Ship Via
To:
Sell
27299
Mike McGee
61037
Phone: 415-485-3034
San Rafael, CA 94901
1400 Fifth Ave
Sgt. Raul Aguilar
San Rafael Police Dept
Net 30
Ship from Warehouse
Phone: 415-485-3307
San Rafael, CA 94901
1375 Fifth Avenue
Diana Giorgi
San Rafael Police Department - Attn: Business Off
S
a
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
12/9/2020
2
Location:Lehr - Pittsburg
Vehicle Information:
2021 FORD UTILITY, Color: B/W
Payment Method:
Blanket PO:
Item No.Description Category Quantity Unit Price Total Price
DC-568P-25BLMB 25' CAT6 SNAGLESS CABLE-BLUE IT MISC 1 16.95 16.95
I INSTALLATION CHARGES LABOR 16.5 90.00 1,485.00
_____________________________________
K9 Equipment
_____________________________________
K9-F28-1 HAVIS K9 TRANSPORT SYSYTEM -STANDARD 36"
2020 PIU
HAVIS 1 2434.17 2,434.17
K9-A-103 H2O K9 BOWL HAVIS 1 57.17 57.17
K9-A-301 K9 FAN 10" FOR HEAT ALARM HOT-N-POP UNIT HAVIS 1 370.75 370.75
WG1007335 WINDOW FAN MNT HAVIS 1 39.34 39.34
H-FAM-P FAN HARNESS ACE K9 1 60.00 60.00
HP-5020 K9 HOT-N-POP PRO ACE K9 1 1199.00 1,199.00
INSTALL INSTALL MATERIALS OTHER 1 125.00 125.00
I INSTALLATION CHARGES LABOR 10.25 90.00 922.50
F Shipping Charges OTHER 1 500.00 500.00
$19,606.45
$1,577.60
$18,028.85
Total:
Total Sales Tax:
Subtotal:
500.00
17528.85
Amount Exempt from Sales Tax
Amount Subject to Sales Tax
Page:
Document Date:
Quote Number:
Sales Quote
To:
Ship
SalesPerson
Customer ID
Terms:
Ship Via
To:
Sell
27299
Mike McGee
61037
Phone: 415-485-3034
San Rafael, CA 94901
1400 Fifth Ave
Sgt. Raul Aguilar
San Rafael Police Dept
Net 30
Ship from Warehouse
Phone: 415-485-3307
San Rafael, CA 94901
1375 Fifth Avenue
Diana Giorgi
San Rafael Police Department - Attn: Business Off
S
a
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
12/9/2020
3
Location:Lehr - Pittsburg
Vehicle Information:
2021 FORD UTILITY, Color: B/W
Payment Method:
Blanket PO: