HomeMy WebLinkAboutPickleweed Advisory Committee 2020-12-09 Agenda Packet
PICKLEWEED ADVISORY COMMITTEE
AGENDA
Wednesday, December 9, 2020
7:00 P.M.
Albert J. Boro Community Center
50 Canal Street, San Rafael
Via Zoom
Watch Online (Public): https://tinyurl.com/pickleweed-2020-12-09
Telephone: (669)900-9128
Meeting ID: 868 1025 0446
CALL TO ORDER
• Roll Call
AGENDA AMENDMENTS
MINUTES
1. Review and approve regular meeting minutes of March 4, 2020
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
3. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
MATTERS BEFORE THE COMMITTEE
If necessary to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
4. Review of 2021 Pickleweed Advisory Committee Meeting Schedule
COMMITTEE REPORTS AND COMMENTS
5. Other brief reports on any meetings or community events attended by the Committee
members.
A. General Plan 2040 Update- Jenny Broering, Committee Member
STAFF COMMENTS
6. Events of Interest
A. Verbal Summary of Albert J. Boro Community Center Operations During COVID-19
NEXT MEETING: January 6, 2021
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Committee less than 72 hours
before the meeting, shall be available for inspection online. Sign Language interpreters may be requested by
calling (415) 485-3066 (voice), emailing lindsay.lara@cityofsanrafael.org or using the California
Telecommunications Relay Service by dialing “711” at least 72 hours in advance of the meeting. Copies of
documents are available in accessible formats upon request. To allow individuals with environmental illness
or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from
wearing scented products to in-person meetings.
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PICKLEWEED ADVISORY COMMITTEE
DRAFT MINUTES
_____________________________________________________________________________________________
Albert J. Boro Community Center – 50 Canal Street, San Rafael, CA
March 4, 2020 – 7:00 p.m.
CALL TO ORDER/
Chair/Staff Steve Mason called the meeting to order at 7:12 p.m.
Pledge of Allegiance
Roll Call
Members Present: Jairo Ceballos, Janet Tanchez, Lieu Phan, Louise Yost,
Jenny Broering (late)
Members Absent: Salvador Avalos
P & R Commissioner Present: Ariel Shakeshaft
Staff Present: Lindsay Lara, City Clerk; Catherine Quffa, Assistant Library
and Recreation Director; Steve Mason, Senior Recreation
Supervisor
AGENDA AMENDMENTS
None
MINUTES
1. Member Yost motioned to accept the Pickleweed Advisory Committee Minutes for the
meeting date of January 8, 2020. Member Ceballos seconded the motion.
AYES: Members: Ceballos, Tanchez, Phan, Yost
NOES: Members: None
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ABSENT: Avalos, Broering
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
A. Pickleweed Advisory Committee Members Oath of Office
City Clerk Lindsay Lara administered the ceremonial oath of office to new
Pickleweed Advisory Committee member Janet Tanchez and Alternate Jairo
Ceballos.
3. Public Comment from the audience regarding items not listed on the agenda
None
MATTERS BEFORE THE COMMITTEE
4. Co-Sponsorship Applications and Final Reports
A. Catholic Charities- Kids Club Summer Program
Senior Supervisor Mason provided a background on Kids Club program and the
over two decade partnership the Center has with Catholic Charities in providing
the program to youth in the community. The application before the committee
requested use of multiple rooms in the Albert J. Boro Community Center and
Pickleweed Athletic Fields for one week of staff training and a six week summer
program, June 29, 2020 through August 7, 2020. Mason explained the Center
was unable to accommodate Kid’s Club’s entire wish list of facilities while still
being able to accommodate other programs during the summer but that a
modified schedule of space for the program can be provided as has been the
practice in past years for this program. Based on what the Center could
accommodate last year, staff estimates that the actual value of providing a full
fee-waiver would be approximately $12,290.00.
Mason then introduced Lauren Muszynski, Program Director for Catholic
Charities, who provided additional details on the program.
Member Broering motioned to grant Catholic Charites a full fee-waiver for a
modified schedule of use of the Albert J. Boro Community Center and
Pickleweed Park, as recommended by staff. Member Tanchez seconded the
motion.
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AYES: Members: Broering, Ceballos, Phan, Tanchez, Yost
NOES: Members: None
ABSENT: Members: Avalos
Motion Passed
B. Drawbridge- Weekly Expressive Art Groups
Senior Supervisor Mason presented an overview of the Drawbridge co-
sponsorship application that was requesting a full fee-waiver for use of the Albert
J. Boro Community Center Art Room on Mondays from 3:45 pm to 5:15 pm, July
1, 2020 through June 30, 2021. The program offers a safe, supportive
environment where youth ages four to 18 can use art to work through the
complex emotions associated with poverty and family challenges. Value of a full
fee-waiver is $1,269.00.
Mason introduced Julie Scribner, representing Drawbridge, who provided
additional details regarding the program. Scribner also answered Committee
members’ questions regarding specifics in the application.
Member Phan motioned to grant Drawbridge a full fee waiver for use of the Albert
J. Boro Community Center Art Room on Mondays as requested. Member
Broering seconded the motion.
AYES: Members: Broering, Ceballos, Phan, Tanchez, Yost
NOES: Members: None
ABSENT: Members: Avalos
Motion Passed
C. Blind and Vision Impaired of Marin- Spanish Support Group
Senior Supervisor Mason provided an overview of the Blind and Vision Impaired
of Marin co-sponsorship application, noting corrections, and requesting a full fee-
waiver for use of the Albert J. Boro Community Center Teen Room the second
Tuesday of each month from 11:00 am to 1:00 pm. The program, which Mason
noted has been utilizing the Center for many years and has been co-sponsored
by the City through the Pickleweed Advisory Board since 2015, provides Spanish
speaking visually impaired individuals, primarily from the Canal neighborhood, a
support network and encourages them to get out and be involved rather than
remaining in isolation at home. Value of a full fee-waiver is $432.00.
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Mason noted that Blind and Vision Impaired of Marin President Lillian Dreyer was
seriously ill and unable to attend the evening’s meeting to support the
application. Longtime Committee members recalled past presentations and
asked Mason questions regarding attendance and the programs impact on the
Center. Mason stated that the time and attendance fit well in the Center’s Teen
Room and that attendees were very appreciative to gather in the Center.
Member Broering motioned to grant Blind and Vision Impaired of Marin a full fee
waiver for use of the Albert J. Boro Community Center Teen Room as proposed
in the Agenda Report. Member Phan seconded the motion.
AYES: Members: Broering, Ceballos, Phan, Tanchez, Yost
NOES: Members: None
ABSENT: Members: Avalos
Motion Passed
COMMITTEE REPORTS AND COMMENTS
5. Other brief reports on any meetings or community events attended by Committee
members.
A. General Plan 2040 Update
As the Pickleweed Advisory Committee representative to the General Plan 2040
Committee, Committee Member Broering provide d an update on General Plan 2040
Committee’s progress.
B. Committee Member Yost shared she had attended Resilient Neighborho ods and
Canal Emergency Preparedness meetings.
STAFF COMMENTS
8. Mason mentioned recent and upcoming programs connected with the Center and
distributed 2020 permit parking passes and updated Pickleweed Advisory Committee
Membership lists to the Committee members.
ADJOURNMENT
7:54 PM
Next Meeting Scheduled: Wednesday, May 6, 2020, 7:00 PM
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
December 9, 2020
Item #4
TITLE: REVIEW OF THE PICKLEWEED ADVISORY COMMITTEE MEETING
SCHEDULE AND FUTURE AGENDA ITEMS FOR 2021
SUMMARY
Annually, the Pickleweed Advisory Committee shall review its annual meeting schedule
to consider canceling or re-scheduling meetings due to holidays or other conflicts. Also
to be discussed are topics likely to go before the Committee in 2021.
RECOMMENDATION:
It is recommended that the Pickleweed Advisory Committee review its meeting schedule
for 2021 and future possible agenda items and revise as necessary.
BACKGROUND:
According to the Bylaws adopted by City Council, a minimum of five Pickleweed
Advisory Committee meetings shall be scheduled annually. Typically, the meetings will
be held on the first Wednesday of scheduled month, unless it conflicts with a holiday or
scheduled event in which case it may be scheduled for the second Wednesday of the
month at 7:00 p.m. Annually, the Pickleweed Advisory Committee will review its
meeting schedule to consider canceling or re-scheduling meetings due to holidays or
other conflicts.
Pickleweed Advisory Committee 2021 Meeting Schedule
January 6, 2021
March 3, 2021
May 5, 2021
July 7, 2021
October 6, 2021
Page 2 of 2
Staff also expects, but is not limiting, the following agenda items during the year:
• Receive updates on the Center’s support of permitted activities and COVID
response
• Continue to review and provide recommendations for co-sponsorship
applications once COVID restrictions and City limitations permit
• Review and recommend updated co-sponsorship and facility use guidelines for
the Albert J. Boro Community Center and Pickleweed Park
• Receive information and potentially host public meetings supporting the City’s
Prop 68 grant application to enhance Pickleweed Park features and convert the
sports field to synthetic turf
FISCAL IMPACT:
None
ALTERNATIVE ACTION
Any other action as determined by the Committee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. PAC 2021 Meeting Schedule
MEMORANDUM
Date: December 9, 2020
To: Pickleweed Advisory Committee
From: Steve Mason, Senior Recreation Supervisor
Subject: Schedule of 2021 Pickleweed Advisory Committee Meetings
Date Time Location
January 6, 2021 7:00 p.m. Zoom
March 3, 2021 7:00 p.m. Albert J. Boro Community Center- Meeting Room 3*
May 5, 2021 7:00 p.m. Albert J. Boro Community Center- Meeting Room 3*
July 7, 2021 7:00 p.m. Albert J. Boro Community Center- Meeting Room 3*
October 6, 2021 7:00 p.m. Albert J. Boro Community Center- Meeting Room 3*
December
TBA TBA Annual Boards and Commissions Reception
Falkirk Cultural Center
*Meetings scheduled in person may be switched to Zoom meetings to adhere to public health code
at the time.
• Meetings typically held on the first Wednesday of the month unless dates conflicts with a
holiday
• Meeting dates may be cancelled due to lack of quorum or agenda items
• Additional meetings may be scheduled due to pressing matters
PICKLEWEED ADVISORY COMMITTEE
December 9, 2020
Item #5A
NOTICE OF PUBLIC HEARING – PLANNING COMMISSION
You are invited to view and participate online at a hearing on the
proposed project:
PROJECT: GENERAL PLAN 2040 – The Planning Commission will conduct its third public hearing on
the Draft General Plan 2040, as a follow up to the comments and questions raised during the first two
hearings on review of the Draft Plan (October 27 and November 12, 2020). The Draft Plan is available
for review at www.sanrafael2040.org. Opportunities for public comment will continue at future hearings
to be convened in early 2021, concurrently with review of the Downtown Precise Plan and a Draft
Environmental Impact Report covering both projects. The Commission is tentatively scheduled to take
action on the 2040 General Plan in March 2021. The City Council will hold public hearings following
Planning Commission action. Case Nos.GPA16-001 & P16-013.
A DEIR (SCH # 2019039167) is being prepared and will available for public review in December 2020, for
a 60-day public review period. A separate notice of the availability of the Draft EIR will be
distributed. Once published, the DEIR will be available on the City’s web site at
https://www.sanrafael2040.org.
MEETING DATE/TIME/LOCATION: Tuesday, December 15, 2020, 7:00 p.m. COVID-19 ADVISORY
NOTICE: Consistent with Executive Orders No’s.-25-20 and N-29-20 from the Executive Department of
the State of California and the Marin County 3/16/20 Shelter in Place Order, the San Rafael Planning
Commission hearing listed above WILL NOT be physically open to the public and the meeting will be
streamed live to YouTube at www.youtube.com/cityofsanrafael. Instructions on how to participate online,
will be available on the YouTube channel.
FOR MORE INFORMATION: Contact Barry Miller, Consulting Project Manager, at (415) 485-3423 or
barry.miller@cityofsanrafael.org. Please note that City offices are currently closed to public walk-in,
but you may contact the planner for more information. Copies of the plan can be viewed at
www.sanrafael2040.org. under General Plan documents, which are available for view now. You may
also view the staff report after 5:00 p.m. on the Friday before each meeting at
http://www.cityofsanrafael.org/meetings.
WHAT WILL HAPPEN: You can comment on the Draft General Plan.
IF YOU WANT TO COMMENT: You may provide comments to the planner using the contact
information listed above prior to the meeting. You may also comment on line during the meeting using a
chat on YouTube or through a conference call (number will be provided on agenda)
At the above time and place, all letters received will be noted and all interested parties will be heard. If you challenge
in court the matter described above, you may be limited to raising only those issues you or someone else raised at
the public hearing described in this notice, or in written correspondence delivered at, or prior to, the above referenced
public hearing (Government Code Section 65009 (b) (2)).
Language interpreters and assistive listening devices may be requested by calling (415) 485 -3066 (voice), emailing
Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least
72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. Public
transportation is available through Golden Gate Transit, Line 22 or 23. Paratransit is available by calling Whi stlestop.
Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend
the meeting/hearing, individuals are requested to refrain from wearing scented products.