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PW Master Services Agreement; Task Order No. 28 Albert Park ADA BathroomCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 28 Surveying + Utilities Discipline Albert Park Field ADA Bathroom Project THIS TASK ORDER is entered into on� , 206etween the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("(onsultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terns of the Agreement, the City wishes Consultant to perfonn certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated November 11, 2020, as directed by the City. Jason Kirchmann shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (l) Determine the scope of services, as set forth in Attaclvnent A. (2) Make available the project plans and specifications and other City data related to the project, including full infonnation as to the City's requirements. (3) Designate Hunter Young as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not Stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 City of San Rafael Haster Consultant Services Agreement Task Order Date of completion: Work hours estimate: Cost estimate and budget: Fee schedule. The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Attachment A Work hours estimate: Attachment A, Cost estimate and budget: Attachment A Fee schedule (Consultant's current hourly rate): Attachment B With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order: Conflicts. Except as provided in Section I (b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. CITY 01\,S ANRAF ,7,6� By: t S utz, City Ma► ger Contents approved: 2 Rev. Jan 2019 CONSULTANT Name: Jason Kirchmann Title: Vice President City of San Rafael Amster Consultant Services Agreement Task Order By: . Billeri , Public Works Director Reviewed By By: ki-ilobert F. Epstein, City Ittorney (if Consultant is a corporation, add signature of second corporate officer) Name: Jean Chen Title: CFO Attachments: A Scope of work, time of completion, work hours estimate, cost estimate and budget B Fee schedule (Consultant's current hourly rate) Rev. Jan 2019 NiL NO B k F 100+ YEARS ENGINEERS. SURVEYORS. PLANNERS November 11, 2020 Attention: Hunter Young Exhibit A Subject: Albert Park Field Bathroom Project Dear Mr. Young, BKF No. 20191470-13 BKF Engineers welcomes the opportunity to submit this Task Order request for civil engineering services associated with the above referenced project. Based on our conversations, we have outlined a proposed scope of services, assumptions, and associated fee based on our understanding of the project. I. SCOPE OF SERVICES The City has requested the assistance of BKF to prepare Construction Documents for various improvements to the Albert Park baseball field facility associated with installation of a new bathroom and fencing safety improvements. The primary components of the project include: • New prefab restroom near the 3rd base concrete plaza and concession area • Utility connections • Extend a tall (about 40' tall) netting fence with steel posts along first base line; and expand fencing along the 3rd base line • External ADA ramp near stairs The following tasks represent our scope of services. Task 1: Expand Topographic Survey and Underground Utility Detection BKF will expand the topographic mapping previously prepared at the project site. In general the topography will include site features such as curbs, trees, concrete hardscape, paving, utility structures and building footprints. Additionally, BKF will provide underground utility detection services in the area of the contemplated bathroom improvements. Underground locating around expanded safety fencing is not included in this scope of services. BKF will perform utility investigation services using industry acceptable methods to determine the approximate horizontal position and count of existing utilities on the subject site (except irrigation, typical). BKF's field crews will use a combination of water-based paint or marking chalk or pin flags (in the appropriate APWA color) to mark the results of our investigation on the ground surface. BKF will compare available utility record information (supplied by City) with the results of field investigation services to consolidate field evidence and record documentation. Utilities not identifiable by BKF's field crews due to lack of utility record information or above ground appurtenances will be marked with pink paint on the ground surface and annotated as "Unknown" on the project deliverables. Once the utilities have been marked, BKF will survey the locations of the utilities and add them to the base drawing. BKF will utilize the projects' horizontal and vertical coordinate system so as to keep the utility data on the same coordinate system as the surveying files. BKF will make a reasonable effort to locate and map underground utilities, however, given the current technological limitations of the locating equipment, a guarantee as to all utilities cannot be made. 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 79 NOBRPYOF-AROS+ Na ENGINEERS. SURVEYORS. PLANNERS Task 2: Construction Documents City of San Rafael Albert Park Field Bathroom November 11, 2020 Page 2 of 3 Restroom Phase: Prior to developing the Construction Document set, BKF will prepare a stand-alone set of Construction Documents for the new prefabricated bathroom and associated site improvements. The set is anticipated to include the following sheets: • Title Sheet (1 sheet) • General Notes (1 sheet) • Civil Details (1 sheet) • Accessible Parking Stall Grading Plan (1 sheet as Additive Alternate) • Grading and Utility Plan (1 sheet) • Erosion and Sediment Control Plan (1 sheet) 2. Fence Phase: BKF, through a sub consultant will provide structural and other construction design services for new steel posts and pier footings for approximately 40 -foot tall net around portions of the existing baseball field. Netting is expected to be a pre-engineered product designed by others, but reviewed and coordinated by the consultant team under this Task. The general scope of services under this Task include: • Structural Calculations • Structural drawing plans and details • Structural specifications in short format directly on the drawings The documents prepared will be consolidated into a single bid set of construction documents. BKF will also prepare an Engineer's Opinion of Probable Construction Costs, Contractor Bid Items list and a set of Technical Specifications (based on City provided "boiler plate" specifications) for the work. We will submit the drawings, specifications, and estimates for City review at 90% design completion and provide a finalized 100% Construction Document Set suitable for bidding. Plans will be prepared in AutoCAD 2018 on 22" by 34" sheets for scalable half size printing. The signed and sealed documents will serve as the deliverable instrument of service, AutoCAD, Excel, Word and other electronic files may be provided as a courtesy. Respond to Department Comments: BKF will review and respond to up to two (2) rounds of minor comments from the City Building Department. 4. Project Management, Quality Control and Support: BKF will provide project management, coordination, support and quality control throughout the design phases described above. Task 3: Bid and Construction Phase Not Included. Upon completion of the design package, if requested, BKF and the sub consultant team can provide bid and construction phase support services. Once the project design is further developed, we will coordinate with the City to develop a scope of services and associated fees for this task as an amendment to the Task Order. II. SCOPE QUALIFICATIONS AND ASSUMPTIONS BKF Engineers' services are limited to those expressly set forth in the scope. BKF shall have no other obligations or responsibilities for the project except as provided in this proposal letter, or as agreed to in writing. BKF will provide the scope of services consistent with, and limited to, the standard of care applicable to such services. It is assumed that all details related to the bathroom building, including structural and plumbing details will be provided by the building manufacturer or the City. BKF's design will include site pad grading, utility connections up =0BKF iOFA RS + ENGINEERS. SURVEYORS. PLANNERS to 5 -feet from the building and associated sitework. City of San Rafael Albert Park Field Bathroom November 11, 2020 Page 3 of 3 III. COMPENSATION BKF will provide services described herein on a time and materials basis in accordance with our contracted rate sheet for a not -to -exceed amount of $33,800. Below is an approximate fee on a per phase basis. BKF reserves the right to re- allocate budget within the phases as necessary to complete the scope of work; the not to exceed amount will not be changed without written approval from the City. IT EM DESCRIPTION FEE 1 1.1 1.2 EXPAND TOPOGRAPHY AND UNDERGROUND UTILITY DETECTION Expand Topography _ Underground Utility Detection $10,400 5,300 5,100 2 CONSTRUCTION DOCUMENTS $23,100 2.1 Bathroom Phase 9,700 2.2 Fence Phase 6,000 2.3 Respond to Department Comments 4,100 2.4 Project Management, Quality Control and Support 3,300 3 BID AND CONSTRUCTION SUPPORT TBD RE REIMBURSABLE EXPENSES $300 TOTAL•• :i0 Sub consultant fees and Reimbursable expenses such as reproduction, mileage, express and messenger deliveries, and computer deliverable plots are included in the above referenced fees and will accrue on a cost plus 10 -percent markup basis. For tasks requested not defined in this scope of services, BKF will identify them as potential extra work. We can provide a scope and fee for these items or they may be tracked separately as extra work and billed on a time and materials per our attached rate schedule. Thank you for the opportunity to present this proposal. We look forward to assisting with this project. Please contact me at 415-930-7964 if you have any questions regarding our scope of services. Respectfully, BKF Engineers Jason Kirchmann, PE, PLS, QSD/P Vice President B k F 100 ENGINEERS. SURVEYORS PLANNERS CLASSIFICATION Exhibit B BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE JANUARY 1, 2020- DECEMBER 31, 2020 HOURLY RATE PROJECT MANAGEMENT Principal/Vice President $251.00 Senior Associate/Vice President $225.00 Associate $219.00 Senior Project Manager I Senior Technical Manager $214.00 Project Manager I Technical Manager $209.00 Engineering Manager I Surveying Manager I Planning Manager $193.00 TECHNICAL STAFF Senior Project Engineer I Senior Project Surveyor I Senior Project Planner $179.00 Project Engineer I Project Surveyor I Project Planner $157.00 Design Engineer I Staff Surveyor I Staff Planner $137.00 BIM Specialist I, II, III $137.00 - $157.00 - $179.00 Technician I, II, III, IV $130.00- $139.00 - $152.00 - $164.00 Drafter I, II, III, IV $102.00- $112.00 - $121.00 - $135.00 FIELD SURVEYING Survey Party Chief Instrumentman Survey Chainman Utility Locator I, II, III, IV Apprentice I, II, III, IV CONSTRUCTION ADMINISTRATION Senior Consultant Senior Construction Administrator Resident Engineer Field Engineer I, II, III ASSISTANTS Project Assistant Engineering Assistant I Surveying Assistant I Planning Assistant Clerical I Administrative Assistant Expert witness rates are available upon request. Subject to the terms of a services agreement: $179.00 $154.00 $116.00 $93.00 - $132.00 - $158.00 - $180.00 $71.00 - $95.00 - $105.00 - $111.00 $234.00 $203.00 $151.00 $137.00 - $157.00 - $179.00 $84.00 $82.00 $70.00 Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. Allowable mileage will be charged at the prevailing IRS rate per mile. Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. ,tx RAF,q�! 1, 2 yo 'TY WIT P°ny CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for FG/HY Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: ikirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 12/21/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X IKK 2 City Attorney a. Review, revise, and comment on draft agreement 1/5/2021 ❑X LG and return to Project Manager 1/5/2021 ❑X LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 1/5/2021 X BG contractor 4 Project Manager Forward three (3) originals of final agreement to 1/5/2021 ❑X IKK contractor for their signature ❑x N/A 5 Project Manager When necessary, contractor -signed agreement agendized for City Council approval * *City Council approval required for Professional Services ❑X IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 1/6/2021 ❑X IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed 1/1 / 3/2D2, agreement 8 City Attorney Review and approve insurance in PINS , and bonds 111 �✓120L/ City Manager/ Mayor (for Public Works Contracts) 1✓d' 9 Agreement executed by City Council authorized ff City Clerk official I 10 Attest signatures, retains original agreement and forwards copies to Project Manager b 1