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PW Master Services Agreement; Task Order No. 3.1 Canal Neighborhood IntersectionCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED FEBRUARY 10, 2020 WITH NCE TASK ORDER NO. 3.1 (Amendment to Task Order No. 3) Civil Discipline Canal Neighborhood Intersection Improvements THIS AMENDMENT TO TASK ORDER No. 3 is entered into on , 20c,7-1 between the City of San Rafael, a municipal corporation ("City"), and NCE, ("Consulta "). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated February 10, 2020 under which Consultant has agreed to perform professional Civil services for the City. B. Pursuant to the Agreement, on March 24, 2020, the City and Consultant entered into "Task Order No. 3" under which Consultant agreed to perform Civil services in connection with City's Canal Neighborhood Intersection Improvements Project (the "Project"), as specified in Exhibit A attached to and included in Task Order No. 3. C. City now requires additional civil services for the Project, and the Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 3 as follows: AGREEMENT TO AMEND TASK ORDER NO. 3 1. Section 1 of Task Order No. 3, entitled "Scope of Services," is hereby amended to include the additional services set forth in Consultant's proposal entitled "Canal Neighborhood Intersection Improvement Project Amendment Request, San Rafael, CA - Prepare Plans, Specifications and Cost Estimate (PS&E) for adding Marin Transit Real Time Arrival Board to the Bus Stop at Mill/Medway Intersection" dated December 7, 2020, attached to this Amendment to Task Order No. 3 as Exhibit A and incorporated herein by reference. 2. Section 2 of Task Order No. 3, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Consultant's proposal entitled "Canal Neighborhood Intersection Improvement Project Amendment Request, San Rafael, CA - Prepare Plans, Specifications and Cost Estimate (PS&E) for adding Marin Transit Real Time Arrival Board to the Bus Stop at Mill/Medway Intersection" dated December 7, 2020, attached to this Amendment to Task Order No. 3 as Exhibit A. Rev. May 2013 City of San Refuel Alaster Consultant Services Agreement Task Order 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 3 dated March 24, 2020 shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment to Task Order No. 3, as of the date first written above. CIT 1-0 Contents approved: By: )-- Bill Guerin, Public Works Director Reviewed By 2-PA'A /� %j 0A1 By: T fn Robert F. Epstein, City Attorney Exhibits: CONSULTANT By: Name: MP- GOT YAPP Title: aES l,6&At! (if Consultant is a corporation, add signature of second corporate officer) By� Name: Greg Fasiano Title: Secretary & Principal I — Canal Neighborhood Intersection Improvement Project Amendment Request, San Rafael, CA - Prepare Plans, Specifications and Cost Estimate (PS&E) for adding Marin Transit Real Time Arrival Board to the Bus Stop at Mill/Medway Intersection" 2 Rey. Jon 2019 .4N[F NCE Project No. 977.03.55 December 7, 2020 Mr. Hunter Young, PE Assistant Public Works Director/ City Engineer Department of Public Works 111 Morphew Street San Rafael, CA 94901 RE: Canal Neighborhood Intersection Improvement Project Amendment Request, San Rafael, CA - Prepare Plans, Specifications and Cost Estimate (PS&E) for adding Marin Transit Real Time Arrival Board to the Bus Stop at Mill/Medway Intersection Dear Hunter: In regards to your e-mail to NCE dated October 13, 2020, NCE has prepared the following scope of work and fee to prepare PS&E to add Marin Transit Real Time Arrival Board to the existing Bus Stop at Mill / Medway Intersection for the Canal Neighborhood Intersection Improvement Project . To add this Amendment to the construction documents for the Project we propose the following scope of work: Scope of Work Task 4 — Prepare 100% (Final) PS&E (Marin Transit Real Time Arrival Board) Add Marin Transit Real Time Arrival Board to the existing Bus Stop at Mill / Medway Intersection to 100% plans, specification and cost estimate (PS&E), see the attached Fehr and Peers Proposal dated 11-8-20. NCE will provided coordination and QC review. Engineering & Environmental Services Richmond, CA 501 Canal Blvd., Suite I Richmond, CA 94804 (510) 215-3620 EXHIBIT A 2IPage DELIVERABLES: • 100% (Final) PS&E (PDF files and Word file of the Technical Specifications) Fee Estimate and Schedule NCE will provide the above scope of work for this project request on a time and materials basis for a not to exceed fee of $6,000 as shown in further detail in the attached fee estimate. In addition, we have attached our 2020 Schedule of Charges Assumptions and Limitations a. Permitting and environmental services are not included in our scope of work and fee. b. Bidding and Construction Support Services are not included in our scope of work and fee. c. All work will be completed within City ROW. d. No stakeholder outreach is included in this scope of work. Thank you for your consideration. Should you have any questions please don't hesitate to call me at 510 215-3620 Ext.319. Regards, c�" A�f Andre Jadkowski, PE Principal Engineer Enclosures: 1. Fehr and Peers Proposal dated 11-18-20 .11-11itufflip, N r-ovironinentzi Services City of San Rafael Prepare 100% (Final) PS&E - Add Marin Transit Real Time Arrival Board Canal Neighborhood Intersection Improvements Contract Amendment Request Fee Estimate December 7, 2020 Project QC/QA Project Task Description Manager Manager Engineer staff CADD Labor Reimbursable' Engineer Designer Clerical Expenses Expenses Total Co . ,, NCE Totat ©�; - $ 1,675S 100 S 1.,775 Subconsultants Fehr and Peers $ 3,900 Subtotal $ 3,900 10% Markup on Subs $ 390 Subconsultant Total $ 4,290 Grand Total $ 6,065 *I NCE AV, SCHEDULE OF CHARGES 2020 PROFESSIONAL SERVICES TECHNICAL SERVICES CONTRACT LABOR LITIGATION SUPPORT EQUIPMENT OUTSIDE SERVICES COMMUNICATION/ REPRODUCTION TERMS Principal...................................................................... $265/hour Associate.................................................................... $215/hour Senior...................................................................... $185/hour Project........................................................................ $160/hour Staff........................................................................... $140/hour Senior Construction Manager* ........................ $140/($165-PW)/hour Senior Designer........................................................... $150/hour CADD Designer............................................................ $130/hour Senior Technician* ....................................... $125/($150-PW)/hour Construction Inspector* ................................ $125/($150-PW)/hour CAD Technician............................................................ $115/hour Senior Field Scientist .................................................... $120/hour Field Scientist.............................................................. $100/hour Project Administrator.................................................... $105/hour Field/Engineering Technician* ......................... $100/($125-PW)hour Technical Editor............................................................. $95/hour Clerical......................................................................... $85/hour From time to time, NCE retains outside professional and technical labor on a temporary basis to meet peak workload demands. Such contract labor will be charged at regular Schedule charges. Engineer/Scientist........................................................ $300/hour Court Appearances & Depositions ................................... $500/hour Plotter Usage ............................................. (separate fee schedule) Truck...........................................................................$100/day Automobile ................................... IRS Standard Mileage Rate+15% Falling Weight Deflectometer Testing .............................$3,500/Day Coring.......................................................................$4,500/Day Environmental Equipment ............................ (separate fee schedule) Rental of equipment not ordinarily furnished by NCE and all other costs such as special printing, photographic work, travel by common carrier, subsistence, subcontractors, etc....................................cost + 15% In-house costs for long-distance telephone, faxing, postage, printing and copying ......................................... project labor charges x 5% Billings are payable upon presentation and are past due 30 days from invoice date. A finance charge of 1.5% per month, or the maximum amount allowable by law, will be charged on past -due accounts. NCE makes no warranty, either expressed or implied, as to its findings, recommendations, specifications, or professional advice except that they are prepared and issued in accordance with generally accepted professional practice. *A surcharge of $25/hour applied for technicians and construction inspectors to comply with Prevailing Wage (PW) per requirements of California Department of Industrial Relations. Engineering & Environmental Services o FEHRtPEERS November 18, 2020 Andre Jadkowski NCE Consulting Engineers Sent via Email Subject: Proposal for Canal District RRFB Design Services Dear Andre: Fehr & Peers has prepared this proposal to provide additional traffic engineering design services for proposed intersection crossing improvements in the Canal District in San Rafael, California. We understand that the City has asked the design team to add a real-time arrival board at the Mill and Medway intersection for Marin Transit, and to potentially add this infrastructure as part of the construction documents currently being prepared for safety improvements at various locations within the Canal neighborhood. Fehr & Peers will provide electrical design services to include this infrastructure into the construction documents currently prepared for pedestrian safety improvements in the Our proposed scope of work and fee estimate are described below. Scope of Work Fehr & Peers will prepare a design plan for the installation of a real-time arrival board and associated electrical infrastructure at the Mill/Medway intersection. Our design will include necessary details for the contactor to furnish and install hardware to meet Marin Transit requirements for this system. Our design plan will include construction details necessary to clarify the required hardware and installation details to install the necessary infrastructure. We assume that applicable specifications for proposed equipment will be provided by Marin Transit for inclusion into the construction documents, with minor revisions to match the format of the project specifications. Included in this effort is up to 4 hours for coordination with City of San Rafael and Marin Transit staff to determine appropriate responsibilities for review, approval and inspection of the installation of this equipment. We will prepare a draft plan for the installation of this system, and revise the plan one time based on a set of comments from the City and Marin Transit. We assume one coordination meeting to clarify the details about the installation of this system. Fee Fehr & Peers will perform the work described above for a time and materials basis in the amount of $3,900 according to attached terms and conditions and the master service agreement between City of San Rafael and NCE. If the above scope and fee are acceptable to you, this letter can serve as our authorization to proceed if you sign below and return this letter to us. We look forward to continuing to work with you on this project. If you have any questions or comments, please contact Geoff Rubendall at (415) 426-2522. 345 California Street I Suite 450 1 San Francisco, CA 94104 1 (415) 348-0300 1 Fax (415) 773-1790 www.fehrandpeers.com Andre Jadkowski November 18, 2020 Page 2 of 3 Sincerely, FEHR & PEERS 'a /I I Lz� - � -�' Ryan McClain Principal P20 -2048 -SF Signature Name Title Company Date Accepted By XA i�o iTY WITH t - CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for SG Extension: 3352 Contractor Name: NCE Contractor's Contact: Andre Jadkowski Contact's Email: ajadkowski@ncenet.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Oick here to ❑ criter a datc. b. Email contract (in Word) and attachments to City 1/8/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org 0 IKK 2 City Attorney a. Review, revise, and comment on draft agreement 1/11/2021 0 LG and return to Project Manager 1/11/2021 0 LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 1/14/2021 0 BG contractor 4 Project Manager Forward three (3) originals of final agreement to 1/14/2021 DIKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑D N/A agendized for City Council approval * *City Council approval required for Professional Services ©IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 2/8/2021 IKK Attorney with printed copy of this routing form City Attorney Review and approve hard copy of signed .lam II / agreement l 8 City Attorney Review and approve insurance in PINS, and bonds /SDS f1 cu (for Public Works Contracts) �il I J(� 9 City Manager/ Mayor Agreement executed by City Council authorized 1 / J ( ( official 10 City Clerk Attest signatures, retains original agreement and copies to Project Manager K14forwards