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HomeMy WebLinkAboutBoard of Library Trustees 2021-02-09 Minutes1 BOARD OF LIBRARY TRUSTEES MINUTES _____________________________________________________________________________________________ San Rafael Library – 1100 E Street, San Rafael, CA February 09, 2021 – 6:00 P.M. Virtual Meeting Recording Link: https://www.youtube.com/watch?v=5rlx2NLmRRE CALL TO ORDER Chair Cortes called the meeting to order at 6:01 P.M. Roll Call Present: Chair Cortes Trustee Duque Hughes Trustee Han Trustee Lentini Trustee Ross Absent: None Trustee Duque Hughes entered the meeting at 6:04 PM Trustee Ross entered meeting at 6:05 PM Also Present: Susan Andrade-Wax, Library & Recreation Director Henry Bankhead, Assistant Library & Recreation Director/City Librarian Jinder Banwait, Administrative Analyst Jaimi Poirier, Supervising Librarian AGENDA AMENDMENTS None. MINUTES 1. Approve Regular Meeting Minutes of January 12, 2021 The minutes of January 12, 2021 were approved as submitted. Trustee Han moved, and Trustee Lentini seconded to approve the minutes of the January 12, 2021 meeting. 2 Ayes: Trustees: Duque Hughes, Han, Lentini, & Cortes Noes: Trustees: None Absent: Trustees: Ross Abstain: Trustees: None Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations Presentation by Supervising Librarian Jamie Poirier on Marin County Emergency Rental Assistance for COVID 19 Jaimi Poirier, Supervising Librarian, presented the staff report. Staff responded to questions from the Trustees. Chair Cortes invited public comment; however, there was none. Trustees provided comments. 3. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE BOARD 4. Review of FY 2020-2021 Second Quarter Library Budget Report Presentation by Henry Bankhead, Assistant Library and Recreation Director/City Librarian Staff responded to questions from the Trustees. Chair Cortes invited public comment; however, there was none. Trustees provided comments. 5. Review of Proposed Library Board of Trustees Workplan for 2021 Presentation by Henry Bankhead, Assistant Library and Recreation Director/City Librarian Staff responded to questions from the Trustees. Chair Cortes invited public comment; however, there was none. Trustees provided comments. Trustee Ross moved, and Trustee Lentini seconded to approve the Workplan with an agreement that it stay flexible and with changes and the addition of the following items: • Add, Incentivizing Returns • Add, Retrospective, Lessons Learned, Operational Changes due to the Pandemic 3 • Add, Investment of Donated Funds • Change, move up item “Spanish Speaking Families” Ayes: Trustees: Duque Hughes, Han, Lentini, Ross, & Cortes Noes: Trustees: None Absent: Trustees: None Abstain: Trustees: None Workplan 2021 approved with recommended additions and the ability for flexibility. Chair Cortes recommended that going forward, it would be helpful if links are added to the packet about agenda topics so that the Library Board can be more informed and prepared for the meetings. BOARD REPORTS AND COMMENTS 6. None STAFF REPORTS AND COMMENTS 7. Staff provided updates regarding the following meetings and events: Presentation by Henry Bankhead, Assistant Library and Recreation Director/City Librarian and Susan Andrade-Wax, Library & Recreation Director Staff responded to questions from the Trustees. Trustees provided comments. A. Measure D Parcel Tax Committee B. Friends of the San Rafael Public Library C. San Rafael Public Library Foundation D. MARINet Board E. NorthNet Board F. New Library Building Update G. City Librarian Update NEXT MEETING: March 9, 2021 FUTURE AGENDA TOPICS Master Fee Schedule Update ADJOURNMENT The meeting was adjourned at 7:30 P.M.