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PW Master Services Agreement; Task Order No. 32 FD Fuel Reduction ProjectsDocuSign Envelope ID: 3692D754-450E-44AA-9308-93F06038D711 City of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED JANUARY 30, 2020 WITH WRA, INC. TASK ORDER NO. 32 Project Title: San Rafael Fire Department Fuel Reduction Projects THIS TASK ORDER is entered into on MCA -Ck I G , 20 21 between the City of San Rafael, a municipal corporation ("City"), and WRA, Inc., ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated January 30`h, 2020 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated February 19, 2021, as directed by the City. Scott Yarger shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Gavin Albertoli as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev May 2013 DocuSign Envelope ID: 3692D754-450E-44AA-9308-93F06038D711 City of San Rafael Haster Consultant Services Agreement Task Order 2. Date of completion: Work hours estimate: Cost estimate and budget: Fee schedule. The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Attachment A Work hours estimate: Attachment A Cost estimate and budget: Attachment A Fee schedule (Consultant's current hourly rate): Attachment B With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. [f there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same mariner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. CITY O - -SAN RAFAEL CONSULTANT DocuSigned by: By: _ _. By:_ J"" $t>ti. m. Fire Chief Darin White31660F111z6041D., Name:3ustin Semi on Contents approved: /' By: Deputy Fire Chief Robert Sinnott 2 Rev Jan 2019r Title: Principal, Technical Services Director DocuSign Envelope ID: 3692D754-450E-44AA-9308-93F06036D711 City of San Rafael Master Consultant ServicesAgreement lgreement Task Order Reviewed By By: ,Or%' Robert F. Epstein, City Ittorney Attachments: A Scope of work and Estimated Budget B Fee schedule (Consultant's current hourly rate) 3 Rev. Jan 2019 (if Consultant is a corporation, add signature of second corporate officer) uuDoc''uSiigned by: MN/ DA13AA554UUF5 Name: Kirk uhrlaub Title: secretary DocuSign Envelope ID: 3692D754-450E-44AA-930B-93F06038D711 O]iwra ENVIRONMENTAL CONSULTANTS ATTACHMENT A SCOPE OF WORK AND ESTIMATED COST San Rafael Fire Department Fuel Reduction Projects Biological Services Prepared for: Gavin Albertoli San Rafael Fire Department 1375 Fifth Avenue San Rafael, CA 94901 February 19, 2021 WRA Project No. 31050 PURPOSE The purpose of this Scope of Work is for WRA to provide Biological Services for the City of San Rafael Fire Department (Department) in support of their wildfire prevention/fuels reduction projects at selected sites throughout the Department's jurisdiction, starting with the Mountain Park Open Space, and McNear Drive Open Space sites. For each site, WRA will provide a Rapid Biological Resources Assessment (RBRA) report, field verification and preconstruction survey to verify that proposed fuel abatement activities would not result in significant impacts to Biological Resources pursuant to Appendix G, Section IV of the State CEQA Guidelines. A Project would have a significant impact on biological resources if it would: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special -status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service; b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service; C) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means; d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites; e) Conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance; and/or, f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan. 2169-G East Francisco Blvd, San Rafael, CA 94901 (415) 454-8868 info@wra-ca.com DocuSign Envelope ID: 3692D754-450E-44AA-930B-93F06038D711 WORK PRODUCTS FOR EACH SITE • Rapid Biological Resource Assessment Report • Pre -activity Survey and Report SCOPE OF WORK FOR EACH SITE The following tasks would be completed for each Site. Email authorization to perform these tasks for each site under the existing Master Services Agreement (MSA) would be given by the Department. Task 1: Rapid Biological Resource Assessment Report WRA staff will conduct biological and cultural analysis of Study Areas specified by the client and prepare a report that conveys the results of this analysis for each site. The report will include the following summary information: Figures depicting: 1) Study Area location with aerial photograph, 2) Potential sensitive habitats (wetlands, waters, riparian features), and 3) Treatment prescription zones, including Environmentally Sensitive Areas (ESAs) that should be avoided. The Report will also include: a) List of special status wildlife and plant species within 2 miles of the Site, b) Evaluation of potential impacts to biological resources as a result of fuel abatement activities, and c) Site specific avoidance surreys, measures, or identified ESAs where work should not occur, or where certain types of work may be prohibited in order to avoid incurring significant impacts under CEQA, or other relevant regulations. Task 2: Pre -activity Survey and Report Within 48 -hours of the commencement of fuel abatement activities at each Site, WRA will perform a pre - activity visit to verify site conditions and ESAs, and perform any specific or prescribed clearance surveys prescribed in each RBRA. A letter report will be generated documenting any substantive changes to site conditions, limitations of the kinds of activities that could occur, or changes to, or any additions or deletions of any previously documented ESA(s). SCHEDULE Work will begin within one week of execution of this Scope of Work, and the RBRA report will be completed within two weeks of the site visit for each Site. The Pre -activity Survey would occur within 48 hours of the start of fuel abatement activities, and would require 48 -hours notice to schedule the survey (96 hours prior to fuel abatement activities occurring). STAFFING Justin Semion will be the principal in charge of the project. Scott Yarger will be the project manager. Other staff will be assigned to the project as necessary. Scope of Work and Estimated Cost City of San Rafael Fire Department Fuels Reduction Projects Bio Services — Project# 31051 — February 19, 2021 DocuSign Envelope ID: 3692D754-450E-44AA-9306-93F06038D711 ASSUMPTIONS The following assumptions have been made in the preparation of this Scope of Work: • The client can provide the Site boundaries in digital format (such as AutoCAD or GIS), properly referenced to a geographic coordinate system. • Costs presented below pertain to sites 50 -acres or less. Additional costs may be in incurred if Sites are greater than 50 -acres. • Any previous environmental reports supplied to the client for the project will be provided to WRA. • Any previous correspondence between the client and government agencies that relate to biological issues for the project will be provided to WRA. • The Department will provide a list of activities to be performed at each site including relevant generalized equipment. WRA will adapt this to create Site-specific Project Descriptions that will programmatically avoid Significant Impacts to Biological Resources as defined by Appendix G, Section IV of the State CEQA Guidelines. • Any biological survey, assessment, or other reconnaissance is dependent on current conditions, and the biological data obtained may not be accurate or applicable in subsequent years. • RBRA evaluates Site conditions at the time, and does not constitute any protocol -level survey or convey take coverage for any listed species or sensitive resource. • This scope does not include costs for negotiation or consultation with any local, state, or federal jurisdictional agency. No permit applications will be completed for this work. • Should Biological monitoring of activities be recommended, WRA could perform these services for an additional fee shown as Task 3 below. • WRA cannot guarantee schedules or costs for actions taken by regulatory and other third -party entities with authority to approve project activities, as these actions are outside of WRA's control. • The Department assumes responsibility for all actions conducted on Project sites that may lead to enforcement actions by federal or state government or regulatory agencies. The Department agrees that WRA shall not be legally responsible or liable for, and shall be indemnified and held harmless by Department for, any and all liabilities, costs, claims, damages, judgments, fines, penalties, attorney fees and court costs to the extent they arise from WRA's performance under this Agreement. ESTIMATED COST The estimated cost for the services described in this Scope of Work is provided below. This cost is based on the assumptions above and normal working conditions. The Department will be invoiced monthly for each completed Task during that month for each authorized Site. Fixed Fee Unit Cost for tasks performed per Site Cost 1. Rapid Biological Resource Assessment and Report $ 4,000 2. Pre -Activity Survey and Report $ 1,500 3. OPTIONAL: Biological Monitor (Daily Rate) $ 1,200 Total: $ 5,500 Scope of Work and Estimated Cost City of San Rafael Fire Department Fuels Reduction Projects Bio Services - Project# 31051 — February 19, 2021 DocuSign Envelope ID: 3692D754-450E-44AA-9306-93F06038D711 TERMS AND CONDITIONS This Scope of Work is subject to Terms and Conditions, which are described in the Master Services Agreement between WRA and the City of San Rafael, dated January 30, 2020. (Approval/ Signature Page Follows) APPROVAL TO PROCEED To authorize WRA's services and to signify their mutual intent to be legally bound by this Scope of Work and Exhibit A, authorized representatives of the parties hereby execute this agreement, effective upon the date when both parties have signed below. For Client Signature Printed Name and Title Email Address Billing Information: Name and Email (if different from above) For WRA Signature Printed Name and Title Date Date Scope of Work and Estimated Cost City of San Rafael Fire Department Fuels Reduction Projects Bio Services — Project# 31051 — February 19, 2021 DocuSign Envelope ID: 3692D754-450E-44AA-9308-93F06038D711 �wwra ATTACHMENT B ENVIRONMENTAL CONSULTANTS GOVERNMENT & NON-PROFIT CLIENT RATE SCHEDULE Effective: January 1, 2021 PRINCIPAL $226-240/hr PRINCIPAL GEOMORPHOLOGIST 226/hr ASSOCIATE PRINCIPAL 226/hr SENIOR ENGINEER 226/hr SENIOR ENVIRONMENTAL PLANNER 226/hr SENIOR ASSOCIATE 209-226/hr SENIOR ASSOCIATE ENGINEER 209/hr SENIOR ASSOCIATE ENVIRONMENTAL PLANNER 209/hr SENIOR ASSOCIATE LANDSCAPE ARCHITECT 209/hr CONSERVATION STRATEGIES SENIOR ASSOCIATE 209/hr ASSOCIATE ENGINEER 190/hr ASSOCIATE ENVIRONMENTAL PLANNER 190/hr CONSERVATION STRATEGIES ASSOCIATE 185/hr ASSOCIATE LANDSCAPE ARCHITECT 185/hr ASSOCIATE 185/hr GIS PROFESSIONAL II 174/hr LANDSCAPE ARCHITECT 161/hr CONSERVATION STRATEGIES SCIENTIST 152/hr ENVIRONMENTAL PLANNER 1 150/hr GIS PROFESSIONAL 150/hr SCIENTIST 150/hr SENIOR LANDSCAPE DESIGNER 136/hr CONSERVATION STRATEGIES SENIOR TECHNICIAN 136/hr ASSISTANT ENVIRONMENTAL PLANNER II 133/hr GIS SENIOR TECHNICIAN 133/hr SENIOR TECHNICIAN 133/hr ASSISTANT ENVIRONMENTAL PLANNER 120/hr GIS TECHNICIAN 120/hr LANDSCAPE DESIGNER 1 116/hr TECHNICIAN 109/hr FIELD TECHNICIAN 93-147/hr PROJECT BIOLOGIST 83-105/hr RESTORATION FOREMAN 93/hr RESTORATION TECHNICIAN 71/hr CLERICAL 80/hr EXPERT WITNESS Rate x 1 5 Subject to an annual rate adjustment Necessary project expenses are billed at cost plus 10%. 1112/2021 2169-G East Francisco Blvd , San Rafael CA 94901 (415) 454-8868 fel (415) 454-0129 fax info0wra-co.com www.wra-co.com 'rX RAP <1 AF` 1 i z 'Tr WITH P' CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Fire Department Project Manager: Gavin Albertoli Extension: 3457 Contractor Name: WRA, Inc. Contractor's Contact: Scott Yarger Contact's Email: yarger@wra-ca.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED T REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. GA b. Email contract (in Word) and attachments to City 2/24/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x 2 City Attorney a. Review, revise, and comment on draft agreement 3/3/2021 © LG and return to Project Manager 3/3/2021 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 3/3/2021 ❑X RS contractor 4 Project Manager Forward three (3) originals of final agreement to 3/3/2021 ❑x GA _ Project Manager contractor for their signature 5 When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click h-- eDate Dateof City Council approval enter a PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City City Attorney Attorney with printed copy of this routing form _ 7 Review and approve hard copy of signed agreement i 8 City Attorney Review and approve insurance in PINS, and bonds 31,qJZD24 (for Public Works Contracts) 9 City Manager /,Mayor Agreement executed by City Council authorized "bixecAn-2 official ? ejp)� City C erk _ Attest signatures, retains original agreement and cJ11al2/' 43 10 forwards copies to Project Manager