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PW Master Services Agreement; Task Order No. 26 Land Development Review ServicesCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED MARCH 8, 2021 WITH SNG & ASSOCIATES, Inc. TASK ORDER NO. 26 Land Development Engineering Discipline General Land Development Review Services THIS TASK ORDER is entered into on %% , 201 /between the City of San Rafael, a municipal corporation ("City"), and SN & Associates, Inc., ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated March 8, 2021 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perforin certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated February 25, 2021, as directed by the City. Nanda Gottiparthy shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Rafat Raie as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. Jan 2019 City of San Rafael Haster Consultant Services Agreement Task Order 2. Date of completion; Work hours estimate: Cost estimate and budget; Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order: Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. CITY O SAN FA L CONSULTANT By: By: H'e- Jim S hutz, City an er Name: _ Nanda Gottiparthy Contents approved: By: It f . A... Bill Guerin, Public Works Director Reviewed By By: .Robert F. Epstein, Ci Attorney 2 Rev. Jan 2019 Title: president (if Consultant is a corporation, add signature of second corporate officer) Name: Nanda Gottiparthy City of San Rafael illaster Consultant Services Agreement Task Order Title: Secretary Attachments: A Scope of work, time of completion, work hours estimate, cost estimate and budget, fee schedule (Consultant's current hourly rate) Rev. Jan 2019 C-)(NN't- R February 25, 2021 SCOPE OF SERVICES GENERAL DEVELOPMENT REVIEW SERVICES (Task Order 1 Reference Number SNG-SR-1) As requested by the City of San Rafael, SNG & Associates, Inc. (SNG) presents the following Scope of Services for providing general development review including improvement plan check and assistance in processing of entitlement applications, and project coordination services as assigned by City staff.. Scope of Work: The scope of services shall include review and staff support as needed for environmental approvals, mitigation measures, review of development applications, plan check, coordination with City departments, preparation of Conditions of Approval and staff reports to assist in processing of development approvals. The services shall include attendance at meetings with developers, staff, engineers and others as requested by the City. Estimated Fees: SNG will provide services included in the above Scope of Work to meet mutually agreed upon deadlines for every submittal. The Estimated Fee to perform the Scope of Work is $74,000.00, which will be billed on a time -and -expense basis in accordance with our 2020 Billing Rate Schedule (Attachment A). 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 ■ 1. Development Review — entitlements, Planning and Building Referrals $30,000 2. Improvement Plan Review, Final Maps, Parcel Maps $24,000 3. Project Coordination, Meetings $10,000 4. Assist in miscellaneous tasks $10,000 TOTAL $74,000 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 ■ Attachment "A" BILLING RATES SCHEDULE Position Hourly Rate Principal Engineer 215.00 Project Manager 188.00 Senior Engineer 178.00 Construction Manager 150.00 Associate Engineer II 150.00 Associate Engineer 1 135.00 Assistant Engineer 131.00 Senior Engineering Inspector 128.00 Engineering Technician/CAD Drafting 103.00 Engineering Inspector 113.00 Clerical/ Admin Support 81.00 Licensed Land Surveyor 170.00 Note: Sub -consultants and outside services billed at 110% of actual cost. Rates valid through December 31, 2021. Rates will be adjusted annually every January 15t with maximum annual increase in rates of 3%. SNG & Associates, Inc. 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 Page 2 RAFq�� 1 y 2 � y0 C,ITH CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: IKK for Rafat Raie Extension: 3352 Contractor Name: SNG & Associates, Inc. Contractor's Contact: Nanda Gottiparthy Contact's Email: nanda.gottiparthy@sngassociates.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 3/15/2021 Nx IKK Attorney c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 3/19/2021 xN LG and return to Project Manager 3/19/2021 Nx LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 3/19/2021 NX BG contractor 4 Project Manager Forward three (3) originals of final agreement to 3/19/2021 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services ❑x IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 3/25/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 3J29'12O2-1 9 City Manager/ Mayor Agreement executed by City Council authorized 3 11Z1 official q, 10 City Clerk Attest signatures, retains original agreement and forwards e, copies to Project Manager