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PW Master Services Agreement; Task Order No. 34 20 Meyer Road SurveyCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 34 Surveying + Utilities Discipline 20 Meyer Road Survey Topography and Boundary Survey �/ THIS TASK ORDER is entered into on /,3 /K , 2(rgetween the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the ten -ns of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services, with the exception of "Optional Service #I (UAV Drone Imagery)", set forth in Attachment A of this Task Order, dated March 8, 2021, as directed by the City. Jonathan Shattuck shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full infonnation as to the City's requirements. (3) Designate Hunter Young as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Rev. May 2013 City of San Rafael Haster Consultant Seivices Agreement Task Order Task Order budget. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order and shall not exceed $9,400. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order, Conflicts. Except as provided in Section I (b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF AN RAFAEL By:P0!`^ 1 G cerin, Publ W rks Director Content. a By: Hunter Young, Assistant Public Works Director Reviewed By By: _ 146� 6-Ad&'Ient �obert F. Epstein, City A orney 2 Rev. Jan 2019 CONSULTANT By: - Name: Jason Kirchmann Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By: L��� City of San Rafael Alaster Consultant Services Agreement Task Order Name: Jean Chen Title: Chief Financial Officer Exhibits: A Scope of work, time of completion, work hours estimate, cost estimate and budget, fee schedule (Consultant's current hourly rate) 3 Rev. Jan 2019 Exhibit A San Rafael Master Services Agreement — Survey Services at 20 Meyer Road, San Rafael BKF Job No. 20191984-22 Date: March 8, 2021 Client: City of San Rafael Dept. of Public Works Consultant: BKF Engineers 111 Morphew Street 4040 Civic Center Drive, Suite 530 San Rafael, CA 94901 San Rafael, CA 94903 Contact: Hunter Young Contact: Jason Kirchmann This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated December 12, 2019 and is governed by the terms and conditions therein. BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure DESCRIPTION: • Provide up to one (1) day of a 2 -man field survey crew to survey the slide area. • Create a base map, in CAD, from the laser scan point cloud data. • The base map will include topography features such as major grade breaks, curbs, walks, stairs, rails, gates, ramps, striping, trees greater than 6 -inches in diameter, USA markings, visible utility markings and inverts of accessible gravity utility structures • Boundary Surveying and Unmanned Aerial Vehicle UAV (drone) imagery is not included in the base scope of work. • The horizontal and vertical coordinate systems will be tied to CCS83 and NAVD88, respectively. • Deliverable: Signed PDF of survey as well as CAD base file. Service #1 (UAV Drone Imagery): • Provi one (1) day of a 1- man field survey crew utilizing BKF in h (Drone) equipment. We wi site and download digital ima AD. • During the field work for the to sure ill set aerial control for use in creating the digital imagery TASK(S): • Based on Google i e tree canopies will not yie nt exposure of the ground surfac o not recommend mapping from the digital image. e iverable: Digital Imagery from drone. Optional Service #2 (Right of Way Survey): • Provide boundary surveying to locate the right of way lines within and 50' beyond the project limits identified task order request email, Dated March 5, 2021 • Provide boundary surveying to locate the right of way lines in front of 20 Meyer Road. • Right of way lines will be based on the "Map of Meyer Road Subdivision" and discovered monuments in the field. BKF is not proposing to provide a Title Report or Title Services as part of this scope of work. It is understood that BKF will not be liable for title research or liabilities that may be disclosed by a title report. • We do not anticipate filing a Record of Survey based on the tract map provided. If, during the course of our survey, it is determined that a Record of Survey is required by Business and Professions Code 8762, we will provide an additional service request. • Deliverable: Signed PDF of right of way survey, overlaid on topography survey as well as CAD base map. BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure SERVICES TO Upon receipt of written authorization BEGIN: TO BE Within three weeks of authorization, taking into account holidays, fires and SIP orders. COMPLETED: DELIVERABLES: See scopes of work. Task Order Base Scope of Work: $6,400 Time & Materials, Not-To-Exceed CURRENT — ADDENDUM Optic al Se viee 10i. $3,86044R@ 9t 144a4pWal PIM To Fmriaed VALUE: Optional Service #2: $3,000 Time & Materials, Not-To-Exceed PROJECT MANAGER: Jonathan Shattuck, PE, PLS /c�—� DATE: (Sign ure) CLIENT: DATE: (Signature) 3-8-2021 BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE JANUARY 1, 2021 - DECEMBER 31, 2021 CLASSIFICATION PROJECT MANAGEMENT Principal/Vice President Senior Associate/Vice President Associate Senior Project Manager I Senior Technical Manager Project Manager I Technical Manager Engineering Manager I Surveying Manager I Planning Manager TECHNICAL STAFF Senior Project Engineer I Senior Project Surveyor I Senior Project Planner Project Engineer I Project Surveyor I Project Planner Design Engineer I Staff Surveyor I Staff Planner BIM Specialist I, II, III Technician I, II, III, IV Drafter I, II, III, IV FIELD SURVEYING Survey Party Chief Instrumentman Survey Chainman Utility Locator I, II, III, IV Apprentice I, ll, III, IV HOURLY RATE $251.00 $225.00 $219.00 $218.00 $213.00 $197.00 $183.00 $160.00 $140.00 $140.00 - $160.00 - $183.00 $133.00 - $142.00 - $155.00 - $167.00 $104.00 - $114.00 - $123.00 - $138.00 $182.00 $157.00 $117.00 $95.00 - $135.00 - $161.00 - $184.00 $72.00 - $97.00 - $107.00 - $113.00 CONSTRUCTION ADMINISTRATION _ Senior Consultant $239.00 Senior Construction Administrator $207.00 Resident Engineer $154.00 Field Engineer I, II, III $140.00 - $160.00 - $183.00 ASSISTANTS Project Assistant $88.00 Engineering Assistant I Surveying Assistant I Planning Assistant $86.00 Clerical I Administrative Assistant $74.00 Expert witness rates are available upon request. Subject to the terms of a professional services agreement: • Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. ,t3, RA fq a 2 �, yo WITH I`�``i CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for HY Extension: 3352 Contractor Name: BkF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE v T DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 3/9/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org NIKK 2 City Attorney a. Review, revise, and comment on draft agreement 3/10/2021 N LG and return to Project Manager 3/10/2021 N LG b. Confirm insurance requirements, create Job on Department Director PINS, send PINS insurance notice to contractor 3 Approval of final agreement form to send to 3/11/2021 N BG Project Manager contractor Forward three (3) originals of final agreement to 4 3/11/2021 N IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement N N/A agendized for City Council approval * *City Council approval required for Professional Services N IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT Project Manager CONTINUE ROUTING PROCESS WITH HARD COPY 6 Forward signed original agreements to City 3/25/2021 IKK Attorney with printed copy of this routing form Review and approve hard copy of signed 7 City Attorney agreement Review and approve insurance in PINS, and bonds 8 City Attorney (for Public Works Contracts) 3% ZOZ 9 City Manager/ Mayor Agreement executed by City Council authorized official 1i 10 City Clerk Attest signatures, retains original agreement and Aym forwards copies to Project Manager