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PW Master Services Agreement; Task Order No. 36 Grand Ave. 2nd to 4th St. Conceptual DesignDocuSign Envelope ID: 94ACFBA9-B748-4744-8F2C-OF44D43OF814 City of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 18, 2019 WITH KIMLEY-HORN AND ASSOCIATES, INC. TASK ORDER NO. 36 Structural Discipline Grand Ave — 2"" St to 4" St Conceptual Design THIS TASK ORDER is entered into on Pcpr i 1 V5 , 20 U between the City of San Rafael, a municipal corporation ("City"), and Kimley-Horn and Associates, Inc., ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 18, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terns of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated March 12, 2021, as directed by the City. Kevin Aguigui shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full infonnation as to the City's requirements. (3) Designate April Miller as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 DocuSign Envelope ID: 94ACFBA9-8748-4744-8F2C-OF44D43OF814 City of San Rafael Master Consultant Seivices Agreement Task Order 2. Date of completion; Work hours estimate; Cost estimate and budget: Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terns; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the perfornance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN AEL CO Y. �,vaSi Q�u/al�i—Qn,t,yaw By: By: SasaEc�F2e7ctin__ Ji"S 1utz, City a ager Name: Kwasi Akwabi-Ameyaw Cont%nts app f ved: By: Guerin, Public Works Director Reviewed By By: LJ— bA Robert F. Epstein, City ttorney 2 Rev. Jan 2019 Title: Assistant Secretary (if Consultant is a corporation, add signature of second corporate officer) Dmuftnad by. By. zz480875D8C248F. DocuSign Envelope ID: 94ACFBA9-B748-4744-8F2C-OF44D430F814 City of San Rafael Master Consultant Services Agreement Task Order Name: Kevin Aguigui Title: Attachments: vice President A Scope of work, time of completion, work hours estimate, cost estimate and budget, fee schedule (Consultant's current hourly rate) 3 Rev. Jan 2019 DocuSign Envelope ID: 94ACFBA9-B748-4744-8F2C-OF44D43OF814 Attachment A April Miller From: Aguigui, Kevin <Kevin.Aguigui@kimley-horn.com> Sent: Friday, March 12, 2021 12:40 PM To: April Miller Subject: Grand Avenue Cycle Track Hi April, Please see our proposal below for the engineering of the cycle track on Grand Avenue, and do not hesitate to contact me should you have any questions or concerns. Cycle Track between 2nd and 0 Streets on Grand Avenue: Kimley-Horn will prepare the 30% design for the two-way cycle track between 2nd and 4 I Streets along Grand Avenue. This includes preparing a detailed cost estimate. Our assumptions include: • We will use the latest version of the conceptual layout as the basis for the 30% design (dated November 2020) • No topographic surveys or traffic counts are included • No environmental coordination or clearance under this phase • We will have up to two (2) meetings with the City to discuss the design and/or estimate. • Designs will include traffic signal modifications, but no equipment or conductor schedules will be prepared Our estimated fee is $30,000 and we will submit the draft 30% design and preliminary estimate within two weeks after notice to proceed. Thanks, Kevin Kevin Aguigui, PE, TE, EE, CSEP Kimley*Horn (510) 350-0217 office (510) 393-6232 cell Kevin.aguigui@kimley-horn.com DocuSign Envelope ID: 94ACFBA9-B748-4744-8F2C-OF44D43OF814 Kimley>>>Horn Rate Schedule Rates valid through 6/30/2021 CategoryStaff Admin Support $85-$100 Sr. Admin Support $95-$120 Project Support $100-$130 Sr. Project Support $120-$155 CADD Technician $100-$125 Sr. CADD Technician $110-$135 Technical Support $100-$125 Sr. Technical Support $120-$150 Analyst 1 $110-$120 Analyst 11 $115-$135 Analyst III $135-$150 Engineer/Planner 1 $150-$160 Engineer/Planner II $155-$165 Engineer/Planner 111 $165-$180 Engineer/Planner IV $180-$200 Engineer/Planner V $195-$215 Sr. Engineer/Sr. Planner 1 $220-$235 Sr. Engineer/Sr. Planner II $235-$250 Sr. Engineer/Sr. Planner 111 $245-$275 Sr. Engineer/Sr. Planner IV $270 $300 PIC/Sr. Tech Advisor $285-$330 Other Direct Costs: Outside printing/reproduction, delivery services/USPS, misc. field equipment/supplies, tolls and travel expenses will be billed at actual cost. Mileage will be billed at the Federal Rate. RAP 1 a 2 yo r�rr K'I T H P- CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for AM Extension: 3352 Contractor Name: Kimley-Horn and Associates, Inc. Contractor's Contact: Kevin Aguigui Contact's Email: Kevin.aguigui@kimley-horn.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 3/24/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X IKK 2 City Attorney a. Review, revise, and comment on draft agreement 3/24/2021 ❑x LG and return to Project Manager 3/24/2021 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑x BG 3 Department Director Approval of final agreement form to send to 3/25/2021 contractor 4 Project Manager Forward three (3) originals of final agreement to 3/25/2021 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services ❑X IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 4/1/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed / agreement 8 City Attorney Review and approve insurance in PINS, and bonds )_ Q u (for Public Works Contracts) y ` ��l�L( 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager