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PW Master Services Agreement; Task Order No. 37 Bungalow Avenue Rehab DesignCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEBER 12, 1019 WITH BKF ENGINEERS TASK ORDER NO. 37 Civil Discipline Bungalow Avenue Rehabilitation Design THIS TASK ORDER is entered into on Ky r i I 15 , 202.1 between the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated March 23, 2021, as directed by the City. Jason Kirchmann shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Shawn Graf as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 City of San Rafael Master Consultant Seivices Agreement Task Order 2. Date of completion; Work hours estimate; Cost estimate and budget: Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAFAEL CONSULTANT By: By: im chutz, City nager Name: Jason Kirchmann Contents 'approved: By: )— Bilr(Tuerin, Public Works Director Reviewed By By: L, Robert F. Epstein, City Vttorney 2 Rev. Jan 2019 Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By: Name: Jean Chen City of San Rafael Master Consultant Services Agreement Task Order Title: Chief Financial Officer Attachments: A Scope of work, time of completion, work hours estimate, cost estimate and budget, fee schedule (Consultant's current hourly rate) Rev. Jan 2019 [I Attachment A ' G-``1��� �4;� L�JL�� �J 20 9 AvAS A - (L-, � _V/ � L May 28, 2020 BKF No. 20191470-12 Revised January 8, 2021 Revised February 22, 2021 Revised March 5, 2021 Revised March 23, 2021 Attention: April Miller Subject: Bungalow Avenue Rehabilitation Dear Ms. Miller, BKF Engineers (BKF) welcomes the opportunity to submit this Task Order request for civil engineering services associated with the above referenced project. Based on our converstations, we have outlined a proposed scope of services, assumptions, and associated fee based on our understanding of the project. I. SCOPE OF SERVICES The City has requested the assistance of BKF to collected limited topographic survey and prepare Construction Documents for the rehabilitation of Bungalow Avenue from Woodland Avenue to La Loma Court and Woodland Avenue between Bayview Street to Warner Court. Much of the existing roadway is paved in concrete; the City intends for the pavement rehabilitation work to include an asphalt concrete overlay comprised of a 3" grind, 1" leveling course, pavement fabric, and a 2" overlay. Additionally, drainage and pedestrian curb ramp improvements at the Bungalow Avenue and Woodland Avenue intersection and at the Octavia Street and Woodland Avenue intersection, as well as sidewalk gap closure on the west side of Bungalow Avenue, near the Woodland Avenue intersection, are needed as part of the project. The following tasks represent our scope of services. Task 1: Topographic Survey BKF will provide supplemental topographic mapping in the areas of contemplated improvements along Woodland Avenude between B street/Bayview to Warner Court as discussed in the email correspondence between the City of San Rafael and BKF on March 17, 2021. The topographic information will include visible surface features encountered during the course of our survey such as curbs, gutters, sidewalks, trees 6 -inches in diameter and larger, fences, utility structures and evidence of underground utilities from USA paint marks and "dips" of gravity wet utility structures. Underground utility locating and boundary surveying is not included in this scope of services. The horizontal and vertical datum of the survey work will be tied to the datums utilized by previous surveys in the area. It is assumed the City will provide survey control and benchmark information from these surveys for use by our office to coordinate the base mapping data sets. The topographic mapping is anticipated to be consolidated into the design base map existing conditions mapping; a separate, stand-alone topographic map deliverable is not included in this scope of services. Task 2: Construction Documents BKF will prepare a stand-alone set of Construction Documents for the rehabilitation work on Bungalow Avenue. The set will include the following sheets: 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 • Title Sheet (1 sheet) • General Notes (1 sheet) • Resurfacing Layout Plans (up to 5 sheets at Y=10' scale) • Utility Plan (2 sheet) • Grading Plan Enlargements and Details (2 sheet) City of San Rafael Bungalow Avenue Rehabilitation May 28, 2020 Page 2 of 2 BKF will also prepare an Engineer's Opinion of Probable Construction Costs and Contractor Bid Items list. The City of San Rafael will be responsible for preparing all of the project Specifications for the work. We will submit the drawings and estimates for City review at 90% design completion and provide a finalized 100% Construction Document Set suitable for bidding. Plans will be prepared in AutoCAD 2018 on 22" by 34" sheets for scalable half size printing. We understand that the City is planning to advertise this project to bid by mid-May 2021. II. SCOPE QUALIFICATIONS AND ASSUMPTIONS BKF Engineers' services are limited to those expressly set forth in the scope. BKF shall have no other obligations or responsibilities for the project except as provided in this proposal letter, or as agreed to in writing. BKF will provide the scope of services consistent with, and limited to, the standard of care applicable to such services. III. COMPENSATION BKF will provide services described herein on a time and materials basis in accordance with our contracted rate sheet for a not -to -exceed amount of $29,150. Reimbursable expenses such as reproduction, mileage, express and messenger deliveries, and computer deliverable plots are included in the above referenced fees and will accrue on a cost plus 10 -percent markup basis. For tasks requested not defined in this scope of services, BKF will identify them as potential extra work. We can provide a scope and fee for these items or they may be tracked separately as extra work and billed on a time and materials per our attached rate schedule. Thank you for the opportunity to present this proposal. We look forward to assisting with this project. Please contact me at 415-930-7964 if you have any questions regarding our scope of services. Respectfully, BKF Engineers Jason Kirchmann, PE, PLS, QSD/P Vice President FB -KF--] BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE JANUARY 1, 2021 - DECEMBER 31, 2021 CLASSIFICATION HOURLY RATE PROJECT MANAGEMENT Principal/Vice President $251.00 Senior Associate/Vice President $225.00 Associate $219.00 Senior Project Manager I Senior Technical Manager $218.00 Project Manager I Technical Manager $213.00 Engineering Manager I Surveying Manager I Planning Manager $197.00 TECHNICAL STAFF Senior Project Engineer I Senior Project Surveyor ! Senior Project Planner $183.00 Project Engineer I Project Surveyor I Project Planner $160.00 Design Engineer I Staff Surveyor I Staff Planner $140.00 BIM Specialist I, II, III $140.00 - $160.00 - $183.00 Technician I, II, III, IV $133.00 - $142.00 - $155.00 - $167.00 Drafter I, II, III, IV $104.00 - $114.00 - $123.00 - $138.00 FIELD SURVEYING Survey Party Chief $182.00 Instrumentman $157.00 Survey Chainman $117.00 Utility Locator I, II, III, IV $95.00 - $135.00 - $161.00 - $184.00 Apprentice I, II, III, IV $72.00 - $97.00 - $107.00 - $113.00 CONSTRUCTION ADMINISTRATION Senior Consultant $239.00 Senior Construction Administrator $207.00 Resident Engineer $154.00 Field Engineer I, II, III $140.00 - $160.00 - $183.00 ASSISTANTS Project Assistant $88.00 Engineering Assistant I Surveying Assistant I Planning Assistant $86.00 Clerical I Administrative Assistant $74.00 Expert witness rates are available upon request. Subject to the terms of a professional services agreement: • Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. PNA RA f4 y 2 F 10,MT Fr. %Pp , �,,, ), VVIt� CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for SG Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Click here to Check/Initial 1 Project Manager ❑ enter a date. b. Email contract (in Word) and attachments to City 4/6/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X IKK 2 City Attorney a. Review, revise, and comment on draft agreement 4/7/2021 ❑x LG and return to Project Manager 4/7/2021 ❑x LG b. Confirm insurance requirements, create Job on Department Director PINS, send PINS insurance notice to contractor 4/7/2021 3 Approval of final agreement form to send to ❑X BG Project Manager contractor Forward three (3) originals of final agreement to 4 4/7/2021 D IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services ❑X IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to PRINT Date of City Council approval enter a date. CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 4/14/2021 IKK City Attorney Attorney with printed copy of this routing form 7 Review and approve hard copy of signed / City Attorney agreement Review and approve insurance in PINS, and bonds 8 I r (for Public Works Contracts) `1 I66— =4 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager y 1 lP Z