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PW Master Services Agreement; Task Order No. 38 Third St. Traffic Signal Plan Review 95%DocuSign Envelope ID: DE6FDE46-C85E-4DOD-82AB-A762D08AE354 City of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 18, 2019 WITH KIMLEY-HORN AND ASSOCIATES, INC. TASK ORDER NO. 38 Transportation Discipline Third Street Traffic Signal Plan Review 95% d� THIS TASK ORDER is entered into on , 20 �!2/etween the City of San Rafael, a municipal corporation ("City"), and Kimley-Horn and Associates, Inc. ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 18, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated April 8, 2021, as directed by the City. Kevin Aguigui shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Shawn Graf as the person at the City responsible for monitoring perfonnance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 DocuSign Envelope ID: DE6FDE46-C85E-4DOD-B2AB-A762DO8AE354 City of San Rafael 11aster Consultant Seu-viees tigreeunent Task Order Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAFAEL By: *4 --- Bill Guerin, Public Works Director a r Content ov �f,..' �- By: Hunter Young, Assistant Public Works Director Reviewed -By By. Robert F. Epstein, City Attorney 2 Rev. Jan 2019 CO By: ,�U/aSi Q�u/abi—Qw�u�aW — Name: Kwasi Akwabi-Ameyaw Title: Assistant Secretary (if Consultant is a corporation, add signature of second corporate officer) DocuSignned by: CMw XM.r'p�.i By DocuSign Envelope ID: DE6FDE46-C85E-4DOD-B2AB-A762D08AE354 City of San Rafael Master Consultant Services ,4greenuent Task Order Name: Kevin Aguigui Title: Vice President Attachments: A Scope of work, time of completion, work hours estimate, cost estimate and budget, fee schedule (Consultant's current hourly rate) 3 Rev. Jan 2019 DocuSign Envelope ID: DE6FDE46-C85E-4DOD-B2AB-A762D08AE354 g5 -Traffic -Si nal-Review.PNG 1319x809 ..,...,..y 9 ( ) Exhibit A FW: Third St. 95%CD Submittal April Miller ® To 0 Shatvn Graf O Folloty up. Start by hlonday, April 12, 2021. Due by Monday, April 12, 2021. You replied to this message on 41212021 6:12 PAI. Can you please create a MSA agreement for Kimley Hom under the 3'y Street rehab project to review the traffic signal plans? This needs to be done this week. Set it as high priority Thanks, April Miller, P.E. I City or San Rafael Senior Civil Engineer Dir. 415.485 3409 Cell 475-725 9354 Mnl.Mi ler[alcilvotsanratael.am SAN RAFAEL — nit CITY '+171,At4SVO- For nev:s and updates visit www.ciivofsanrafael orp/DPWnews From: Aguigul, Kevin <Kevin.Agulgui@kimley-horn.com> Sent Thursday, April 8, 202111:15 AM To: April Miller <April.Miller@cityofsanrafael.ore> Subject: RE: Third St. 95%CD Submittal Hi April, Our fee to conduct detailed reviews of the traffic signal plans and conducting a field visit at each of the intersections is $8500. We will provide our redline comments within Please let me know if this is okay to proceed with the reviews. Thanks, Kevin Kevin Aguigw, PE TE EE, CSEP KimleyoHorn (510) 350-0217 office (510) 393-6232 cell Kevin.aeuiauiCMklmley-horn.com https://storage.googleapis.com/proudcity/gravity_forms/32-b6bfgbO3b2a8ba82ledle93d988462Od/2021/O4/Kimley-Horn-95-Traffic-Signal-Review.PNG 111 ,tk RAF,q�I A i 2 yo �'T r h' I T H E' �\y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for SG Extension: 3352 Contractor Name: Kimley-Horn and Associates, Inc. Contractor's Contact: Kevin Aguigui Contact's Email: Kevin.aguigui@kimley-hom.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 4/13/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org Cxl." K 2 City Attorney a. Review, revise, and comment on draft agreement 4/13/2021 ❑x W and return to Project Manager 4/13/2021 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑x BG 3 Department Director Approval of final agreement form to send to 4/13/2021 contractor 4 Project Manager Forward three (3) originals of final agreement to 4/13/2021 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement Z N/A agendized for City Council approval * *City Council approval required for Professional Services OIKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 4/14/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed 2�Z� agreement��5 8 City Attorney Review and approve insurance in PINS, and bonds y' IS 2DZl (for Public Works Contracts) 9 City Manager/ Mayo rl Agreement executed by City Council authorized official ri City Clerk Attest signatures, retains original agreement and d forwards O /V copies to Project Manager 7