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PW Fire Stations 54 & 55 Renovation; First AmendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC. FOR DESIGN SERVICES FOR THE FIRE STATIONS 54 AND 55 RENOVATION PROJECT THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC., (hereinafter "CONSULTANT"), is made and entered into as of the day of , 2021. RECITALS WHEREAS, pursuant to City Council Resolution No. 14664 (the "Resolution"), the CITY and CONSULTANT entered into a Professional Services Agreement dated June 3, 2019 to perform design services in connection with the CITY'S project to reconstruct Fire Stations 54 & 55 for an amount not to exceed $615,175 (the "Agreement"); and WHEREAS, pursuant to the Resolution, the City Council additionally delegated to the City Manager authority to exercise the option to add construction administration services in an amount not to exceed $113,742 at a later date, resulting in a total Agreement amount not to exceed $728,917; and WHEREAS, the CITY requires additional design services from the CONSULTANT to facilitate the construction of the fire stations, and the CONSULTANT is willing to provide such services. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: I. Article Il of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the additional services set forth in CONSULTANT's proposal entitled "Architect's Additional Service Request (ASR 03) — Turnout Locker Room and Gym Revision" dated April 8, 2021 (with included exhibits), attached to this First Amendment as Exhibit A and incorporated herein by reference. 2. Article IV of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit A to this First Amendment, in accordance with the "Fee Schedule" included in Exhibit A, in a not -to -exceed amount of $17,310, and to change the total not -to -exceed amount under the Agreement to $746,227. 3. Article V of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the term by 18 months to end on December 31, 2022. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF. the parties have executed this First Amendment on the day. month, and year first above written. CITY OF SAN RAFAEL ry UTZ, City"r er ATTEST: / "rLINDSAY LARA, City Clerk APPROVED AS TO FORM: LOA- a - ,ROBERT F. EPSTEIN, Itity Attorney 2 CONSULTANT [1f Contractoos a corporati n, add signature of second coHorate^fficer.. FIKFhT M Exhibit A LCA ARCHITECTS A CALIFORNIA CORPORATION ARCHITECT'S ADDITIONAL SERVICE REQUEST Date: April S, 2021 LCA Project #19073 ASR 03 Project: Fire Station 54, San Rafael, CA Owner: San Rafael Fire Department Public Works Department Individual: Bill Guerin, Director, Public Works Subject: Turnout Locker Room and Gym Revision Under the conditions of the Architect's Contract for Professional Services with the Owner, as required, the Architect notifies the Owner and the Owner hereby authorizes the Architect to perform Additional Services as previously agreed. Explanation: Per the Client's request, the following has been added to the Scope of Work: 1. Relocate turnout locker from wall at Apparatus Bay to new turnout locker room at current gym location. 2. Remove proposed parking stall under the building and infill with new gym area. 3. Create hallway to connect Apparatus Bay to gym and create EMS storage wall (see Exhibit B). Architectural Scope (see Exhibit C) Structural Scope (see Exhibit D): Mechanical Scope (see Exhibit E): Electrical Scope (see Exhibit F): Civil Scope (see Exhibit G); Provide CAD base design drawings and Construction Documents. Provide updated Structural drawings and calculations. Revise HVAC design and condensate piping. Revise lighting, power, signal panels and Title -24 calculations. Revise site grading and drawing plans. FEE SCHEDULE: Fire Station S4 A. Architectural: LCA Architects $7,600.00 B. Structural: Crosby Group $2,500.00 C. Mechanical: Engineering Network $2,860.00 D. Electrical: Esfahani Consulting Engineers $1,200.00 E. Civil: CSW I ST2 $3,150.00 TOTAL ADDITIONAL SERVICE REQUEST (NOT TO EXCEED) $17,310.00 Thank Carl E. Cam os, CEO Dite " Authorization of Additional Services indicated. LCA ArchIltdicts, Inc. Attachments: Existing and proposed floor plans (see Exhibit B) Architectural proposal: LCA Architects (see Exhibit C) Structural proposal: Crosby Group (see Exhibit D) Mechanical proposal: Engineering Network (see Exhibit E) Electrical proposal: Esfahani Consulting Engineers (see Exhibit F) Civil proposal: CSW I ST2 (see Exhibit G) 590 Ygnacio Valley Road, Sulte 310 • Walnut Creek, CA94596.925. 944.1626 1970 Broadway, Suite 800.Oakland, CA 94612.510.272.1060 www.Ica-architects.com Date s x W Z Q J 0 0 J LL U) z w lyU Z Q J o O J LL H U) V- 0 w U) w LCA L■� ARCHITECTS A CALIFORNIA CORPORATION Date: April 8, 2021 Project: San Rafael Fire Station 54 LCA Project #: 19073 ExWbi ARCHITECT'S ADDITIONAL SERVICE REQUEST ADDITIONALSERVICE REQUEST Scope of Work: Greg Barton: 40 hours We estimate 40 hours of time to make the turnout locker room and gym revisions for Fire Station 54. The list of drawings that need revising are as follows: Site Plan A1.1 Floor Plan A2.1 Dimensional Plan A2.3 Ceiling Plan A2.5 Slab Plan A2.8 Finish Plan A2.9 Exterior Elevations A3.2 Sections A3.3 Interior Elevations A4.2 Door and Finish Schedules A6.1 & A6.2 Fixed Fee: $7,600.00 We have staff available who can start this work as soon as you release us to do the work and sign our agreement. LCA Architects, Inc. 590 YgnacioVallevRoad, Suite310-Walnut Creek, CA94696.925. 944.1626 1970 Broadway, Suite 800 -Oakland, CA 94612-510.272.1060 www.Ica-architects.com Structural Engineering ( And Design group DATE: PROJECT: CG JOB NO: (CLIENT) JOB NO: Exhibit D ADDITIONAL SERVICE REQUEST April 7, 2021 San Rafael Fire Station No. 54 Revisions LCA -140-19 17004 ADDITIONAL SERVICES REQUEST NO. 3 155 Bovet Road, Suite 550 San Mateo, CA 94402 Tel 650.367.8100 Fax 650.598.0277 SCOPE OF WORK: For Fire Station No. 54, extend current Gym area North and eliminate the covered parking area. Work includes updates to drawings and calculations to incorporate these changes and address any associated plan check comments. EXCLUSIONS: Items that are excluded include any work outside the specific scope noted above. FEE ARRANGEMENT: Compensation for the outlined Scope of Work shall be a lump sum amount of $2,500.00 (Two Thousand Five Hundred Dollars). OFFERED BY: OR 04/07/21 Patrick Crosby. S.E. / Principal Signature Date Printed Name /Title Crosby Group AUTHORIZATION: Your signature indicates your approval to proceed with the outlined Additional Services while the formal amendment to the original Contract is being prepared and executed. Signature San Francisco Date Printed Name / Title LCA Architects Sacramento www.crosbygroup.com Page 1/1 Washington DC 10 ENGINEERING NETWORK • CONSULTING ENGINEERS March 25, 2021 Mr. Carl Campos LCA ARCHITECTS, INC. 590 Ygnacio Valley Rd., Ste. 310 Walnut Creek, CA 94596 Re: Fire Station 54 San Rafael Dear Carl: Exhibit E We are pleased to submit our proposal for mechanical and plumbing engineering services on the above referenced project. 1. Scope of Work and Assumptions: 1. Revise the HVAC fan coil and ductwork for the Fitness Room. 2. Add supply diffuser & ductwork for the EMS area. 3. Design a new ceiling exhaust fan for the Turnout Room. 4. Revise the condensate drain piping for the relocated fan coil unit. Total Fee: $2,860. Sincerely, Engineering Network 0 Mansour Firouzian, P.E. Principal Accepted By: Name/Title Signature Date 18 JULIE HIGHLANDS COURT. LAFAYETTE, CA 94549. (925) 370-6191 Exhibit F ESFAHANI CONSULTING ENGINEERS 2819 Crow Canyon Road Suite 200, San Ramon, CA 94582 Request for Authorization Date: March 24, 2021 Mr. Carl Campos LCA Architects Inc. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, CA 94596 Re: Fire Station 54, San Rafael CA First Floor Revision, Electrical Fee Proposal Dear Carl: Tel. 925.556.0691 mail@esfahani.us Per your instruction, we will revise our electrical design to incorporate the floor plan changes into electrical drawings. 1. Update architectural floor plan 2. Revise lighting plan 3. Revise power plan 4. Revise signal plan 5. Revise panel schedules 6. Redo Title 24 lighting calculations 7. Coordinate with Architect and consultants We provide these services for a lump sum fee of $1,200 If the proposed fee is satisfactory, please sign on copy and email it back in order for us to proceed. Sincerely, T� T hi ahani, P.E. ACCEPTED AND APPROVED: Title: Date: Exhibit G C S Hsi ST CSWIStuber-Stroeh Engineering Group, Inc. Date: March 29, 2021 File: 2019-10-016 Greg Barton LCA Architects 590 Ygnacio Valley Road, Suite 310 Walnut Creek, CA 94596 45 Levaroni Court 415.883.9850 Novato, CA 94949 Fax. 415.833.9835 w,-.3v.csv„t2.com Engineers I Land Planner I Surveyors Berkeley Novato Pataluma Pleasanton Redwood City Richmond Sacramento RE: SAN RAFAEL: RENOVATION FIRE STATION 54 AND FIRE STATION 55 CONFIRMATION OF ADDITIONAL SERVICES NO. 02 Dear Greg: Enclosed is Confirmation of Additional Services No. 2 (CAS 02) to cover the services we are performing in connection with the project located in San Rafael, California. If you find this Confirmation of Additional Services acceptable, please issue a Contract Amendment to our e�usting agreement to cover these services. If you have any questions, please call me. Sincerely, CSW/STUBER-STROEH ENGINEERING GROUP, INC. Enclosures f:\ftoiws\2019.10-016 s.. lk;&,cl )t�t,�,•atoe fire $anon 54\DOC\ t(N).ldminlenat—o 102 Cunt\chess 0,&,\Cd3 2\2021-113-29 117- Suti.. .54 :.,d 55] CAS 02 d— Exhibit G Continued CSW ST2 File No. Project: Client: CSWIStuber-Stroeh Engineering Group, Inc. 45 Leveroni Court 415.883.9850 Novato, CA 94949 Fax 415.883.5835 t%%-Pw.cserst2.com Engineers I Land Planners I Surveyors CONFIRMATION OF ADDITIONAL SERVICES 2019 10016 Confirmation No.: 02 Date: San Rafael: Renovation Fire Station 54 and Fire Station 55 LCA Architects, Inc. DESCRIPTION OF WORK: Berkeley Novato Petaluma Pleasanton Redwood City Richmond Sacramento March 29, 2021 Revise Construction Documents for Fire Station 54 to accommodate revised floor plan configuration. ORIGINAL CONTRACT PRICE: (Per Contract Dated: } $ Net Changes by Previously Authorized Additional Services: $ Contract Sum Prior to this Confirmation: $ Amount Contract will be INCREASED / DECREASED for these services: $ 3,150.00 REVISED CONTRACT PRICE: (Per Date of this Confirmation) This Completion Time will be Adjusted as follows: THE CONTRACT PRICE OF THE ABOVE -REFERENCED CONTRACT IS HEREBY ADJUSTED AS DESCRIBED IN THIS CONFIRi\,L-1TION OF ADDITIONAL SERVICES AND AS PROVIDED IN THE "CSW STUBER-STROEH ENGINEERING GROUP, INC. CONTRACT TERi\IS AND CONDITIONS." IF w'E DO NOT RECEIVE WRITTEN AUTHORIZATION WITHIN THREE BUSINESS DAYS AND PROCEED WITH THE WORK COVERED BY THIS CONFIRDIATION, THE CONFIRIIVL-ITION WILL HAVE THE SAME EFFECT AS IF IT WERE SIGNED. ALL OF THE TERM\IS, COVENANTS AND CONDITIONS OF THE ABOVE -REFERENCED CONTRACT, AND THE ASSOCIATED "CSW/STUBER-STROEH ENGINEERING GROUP, INC. CONTRACT TER(\LS AND CONDITIONS," EXCEPT AS DULY AlODIFIED BY THIS AND PREVIOUS CONFIRIVL-(TIONS, IF ANY, RENLAIN IN FULL FORCE AND EFFECT. PLEASE SIGN AND RETURN THIS CONFIRMATION. WE WILL RETURN A FULLY EXECUTED COPY TO YOU FOR YOUR RECORDS. APPROVALS CLIENT: LCA ARCHITECTS, INC. CONSULTANT: CSW/STUBER-STROEH ENGINEERING GROUP, INC. BY: TITLE: BY: TITLE: DATE: DATE: �1,�RAFA lee 1, i 2 yo wITH P�`y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: ]man Kayani for FG Extension: 3352 Contractor Name: Loving Campos Associates, Architects, Inc. Contractor's Contact: Morgan Kuhn Contact's Email: mkuhn@lca-architects.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Project Manager a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 4/12/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org OIKK 2 City Attorney a. Review, revise, and comment on draft agreement 4/12/2021 0 LG and return to Project Manager 4/12/2021 0 LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 4/12/2021 0 BG contractor 4 Project Manager Forward three (3) originals of final agreement to 4/12/2021 DIKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services N IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 4/19/2021 Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 5/18/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed sfi agreement 7 8 City Attorney Review and approve insurance in PINS, and bonds 9 2021 (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized l / official 10 City Clerk Attest signatures, retains original agreement and l� forwards copies to Project Manager r�