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PW Master Services Agreement; Task Order No. 41 1580 Lincoln HotelCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED MARCH 8, 2021 WITH SNG & ASSOCIATES, INC. TASK ORDER NO. 41 1580 Lincoln Hotel Contract Amount: $30,418 THIS TASK ORDER is entered into on 4 7 /- t , 202 / between the City of San Rafael, a municipal corporation ("City"), and SNG & A sociates, Inc. ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated March 8, 2021 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated May 3, 2021, as directed by the City. Nanda Gottiparthy shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Matthew Pepin as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2021 City of San Rafael Afaster Consullant Services . tgreement Task Order 2. Date ofcompletion: Work hours estimate: Cost estimate and budeet: Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order: Conflicts. Except as provided in Section I(b)(2) above, this Task Order may not be modified except by an Amended 'task Order executed and approved in the same manner as the Task Order. 5. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN L CONSULTANT By: By: �m S hutz, CI Ma ager Name: Nanda Gottiparthy, P. E. Contents approved: Title: President By: 54& a'z' � Bill Kuerin, Public Works Director (if Consultant is a corporation, add signature of second corporate officer) Reviewed By By: —� By: hftRobert F. Epstein, Ci %, Attorney Nanda Gottiparthy, P.E. Name: 2 Rev May 2021 City of San Rafael diaster Consultant Services Agreement Task Order Title: Secretary Exhibits: A Scope of work dated May 3, 2021, time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) 3 Rev. May 2021 Exhibit A May 3, 2021 TASK ORDER 1580 LINCOLN HOTEL (ED21-008) (Task Order Reference Number: SNG SR 005) SNG & Associates, Inc. (SNG) presents the following Task Order (TO) Scope of Services as requested by the City of San Rafael Department of Public Works (DPW) for providing staff support and review of the development application for the 1580 Lincoln Hotel Project (ED21-008). Services under this Task Order will be provided pursuant to the Master Consultant Services Agreement dated March 8, 2021. Scope of Services: The scope of services shall include review and staff support as needed for review and coordination of technical studies, review of development applications, coordination with other City consultants, and preparation of Conditions of Approval. The services shall include attendance at meetings with developers, staff, engineers and others as requested by the City. Estimated Fees: SNG will provide services included in the above Scope of Work to meet mutually agreed upon deadlines for every submittal. The Estimated Fee to perfonn the Scope of Work is $30,418.00, which will be billed on a time -and -expense basis in accordance with our 2021 Billing Rate Schedule (Attachment A). 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 Associate project Principal Tasks Manager Estimated Fee $150/hour $188/hour $215/hour 1. Review Plans Associated Documents and Research Project, technical reports, 16 32 10 $10,566.00 provide comments 2. Meetings, coordination and 4 16 8 $5,328.00 communications 3. Project Conditions of Approval 8 32 12 $9,796.00 4. Planning Commission/ City Council 16 8 $4,728.00 Approval assistance TOTAL $4,200.00 $18,048.0 $$8,170.00 $30,418.00 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 ATTACHMENT A BILLING RATES SCHEDULE Position Hourly Rate Principal Engineer 215.00 Project Manager 188.00 Senior Engineer 178.00 Construction Manager 150.00 Associate Engineer II 150.00 Associate Engineer 1 135.00 Assistant Engineer 131.00 Senior Engineering Inspector 128.00 Engineering Technician/CAD Drafting 103.00 Engineering Inspector 113.00 Clerical/ Admin Support 81.00 Licensed Land Surveyor 170.00 Note: Sub -consultants and outside services billed at 110% of actual cost. Rates valid through December 31, 2021. Rates will be adjusted annually every January 1"with maximum annual increase in rates of 3%. SNG & Associates, Inc. 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 Page 2 RAP A, 'rY WITH P' CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: IKK for Matt Pepin Extension: 3352 Contractor Name: SNG & Associates, Inc. Contractor's Contact: Nanda Gottiparthy Contact's Email: nanda.gottiparthy@sngassociates.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 5/4/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org DIKK 2 City Attorney a. Review, revise, and comment on draft agreement 5/4/2021 ❑x LG and return to Project Manager 5/4/2021 ❑X LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 5/4/2021 ❑x BG contractor 4 Project Manager Forward three (3) originals of final agreement to 5/4/2021 ❑X IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x agendized for City Council approval * *City Council approval required for Professional Services Or NX IKK Agreements and purchases of goods and services that exceed Click here to $75,000; and for Public Works Contracts that exceed $175,000 enter a date. Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form /� 7 City Attorney Review and approve hard copy of signed agreement 3 j4 Z � 8 City Attorney Review and approve insurance in PINS, and bonds 0 1i— (for Public Works Contracts) s 9 City Manager/ Mayor Agreement executed by City Council authorized fl,? official 10 City Clerk Attest signatures, retains original agreement and �/� x N forwards copies to Project Manager .->i