HomeMy WebLinkAboutPark & Rec Commission 2021-05-20 Agenda PacketPARK AND RECREATION
COMMISSION AGENDA
Thursday, May 20, 2021
6:00 P.M.
Watch on Zoom:
https://tinyurl.com/PRC-05-20-2021
Telephone: Telephone: (669) 900-9128
Meeting ID: 946 0348 5912
CALL TO ORDER
• Roll Call
AGENDA AMENDMENTS
MINUTES
1. Approve regular meeting minutes of April 15, 2021
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
3. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
4. Proposed Update to the City’s Recreation and Childcare Fees
5. Measure A Work Plan for July 1, 2021 – June 30, 2022 Update
COMMISSION REPORTS AND COMMENTS
6. Other brief reports on any meetings, conferences, and/or seminars attended by the
Commission members.
STAFF COMMENTS
7. Schedule of Upcoming Meetings and Events of Interest
NEXT MEETING: June 17, 2021
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the
meeting, shall be available for inspection online. Sign Language interpreters may be requested by calling (415) 485 -3066
(voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”,
at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request.
Parks and Recreation Commission Agenda Page 2 of 2 May 20, 2021
Page 1 of 4
PARK AND RECREATION COMMISSION
April 15, 2021 – 6:00 p.m.
DRAFT MINUTES
__________________________________________________________________
Watch on Zoom:
https://tinyurl.com/PRC-04-15-2021
Telephone: (669) 900-9128
Meeting ID: 946 0348 5912#
CALL TO ORDER
Chair Mark Machado called the meeting to order at 6:03 p.m.
ROLL CALL
Present: Commissioner Cabrales
Commissioner Gutierrez
Commissioner Laumann
Chair Machado
Commissioner Reisinger
Commissioner Sandoval
Absent: Commissioner Emerson
Also Present: Susan Andrade-Wax, Library & Recreation Director
Catherine Quffa, Assistant Library & Recreation Director
Becky Ordin, Senior Administrative Assistant
Hunter Young, Assistant Director Public Works/City Engineer
AGENDA AMENDMENTS
None
MINUTES
1. Approve regular meeting minutes of March 18, 2021
Commissioner Sandoval moved, and Commissioner Gutierrez seconded, to approve the
meetings minutes of March 18, 2021.
2
AYES: Commissioners: Cabrales, Gutierrez, Machado, Reisinger, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Emerson
ABSTAINED: Commissioners: Laumann
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
Ms. Quffa shared that Debbie Younkin, Senior Recreation Supervisor received the
CPRS District 1 Professional Award.
Ms. Quffa also shared that Día de los Muertos’s organizing committee was recognized
with the Community Service Award.
3. Public Comment from the audience regarding items not listed on the agenda
None.
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time
limits for the presentations by individual speakers.
4. Parks Status Report for January 2021 – March 2021
Library and Recreation Director, Susan Andrade-Wax introduced Hunter Young,
Assistant Public Work Director who presented the Parks status report.
Staff responded to questions from the Commissioners.
Commissioner Cabrales moved, and Commissioner Gutierrez seconded, to accept the
Parks status report for January 2021 – March 2021.
AYES: Commissioners: Cabrales, Gutierrez, Laumann, Machado, Reisinger,
Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Emerson
ABSTAINED: Commissioners: None
Report accepted
5. Parks Maintenance Status Report for January 2021 – March 2021
Hunter Young presented the Parks Maintenance status report.
Staff responded to questions from Commissioners.
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Commissioner Sandoval moved, and Commissioner Gutierrez seconded, to accept the
Parks status report for January 2021 – March 2021.
AYES: Commissioners: Cabrales, Gutierrez, Laumann, Machado, Reisinger,
Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Emerson
ABSTAINED: Commissioners: None
Report accepted
COMMISSION REPORTS AND COMMENTS
6. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Commissioner Reisinger shared that the Pickleweed Advisory Board hasn’t had a
meeting, but she was being kept up to date on the interview process for new board
members.
STAFF COMMENTS
7. Schedule of Upcoming Meetings and Events of Interest
Ms. Quffa shared that the City is moving forward with the proposed fee update for
Library and Recreation fees. Staff is in the process of organizing a series of stakeholder
meetings the first week of May for pool users, community gardeners, ongoing facility
and field renters, who will likely be most impacted by the changes. Ms. Quffa asked for
Commissioners to let her know if they would like to participate in any of these
stakeholder meetings. Ms. Quffa also shared that the State recently announced that
they are planning for a full re-opening of service on June 15, assuming that vaccine
availability is high and hospitalization rates remain low. While the y have not shared
details of what this might look like, the City is starting to plan to offer more services in
July, including re-launching our facility and picnic rentals. Additionally, with new, more
relaxed COVID restrictions, the City is increasing capacity in our childcare programs
and is launching a number of summer camps and classes. The City is also going to be
opening up Hamilton Pool for reservation-based lap and rec swim in May. Finally, Ms.
Quffa shared that the City is in the process of hiring for a Recreation Supervisor, Front
Desk Staff, a Program Coordinator, and Lifeguards and encouraged the Commissioners
to share the opportunities with anyone that may be interested.
Ms. Andrade-Wax announced that Hunter Young’s, Assistant Public Work Direct or last
day working for the City of San Rafael would be May 7, 2021 and thanked him for his
ten years of service to the City. Commission thanked him and wished him well on his
4
future endeavors. Ms. Andrade-Wax also gave a brief update on the Library and
Community Center Conceptual Design process and mentioned that the next virtual
meeting of the Working Group is scheduled for April 29, 2021 at 3:00 p.m.
ADJOURNMENT
Chair Machado adjourned the meeting at 7:00 p.m.
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2021
___________________________________________
SUSAN ANDRADE-WAX, Library & Recreation Director
PARK AND RECREATION COMMISSION
AGENDA REPORT
May 20, 2021
Item #4
TITLE: PROPOSED UPDATE TO THE CITY’S RECREATION AND
CHILDCARE FEES
SUMMARY:
The City of San Rafael last conducted a comprehensive fee update in 2011. Since that
time, the Recreation and Childcare fees have largely remained unchanged, with a few
exceptions in childcare and at the Albert J. Boro Community Center. As a result, the
current Recreation and Childcare fees have dropped behind those of neighboring
agencies and, in some areas, the fee structure no longer aligns with the current
program offerings. Staff have worked with MGT Consulting Group over the past 18
months to develop a proposed update to all Recreation and Childcare fees that brings
the fees into alignment with market rates and better supports the City’s current
programs and services. In some instances, this results in significant changes to fee
structures and amounts. This report outlines the key changes that are being proposed
and the attachments provide both the current and the proposed fee schedules.
RECOMMENDATION:
That the Park and Recreation Commission receive the report and provide feedback.
BACKGROUND:
The City of San Rafael last conducted a comprehensive fee update in 2011. Si nce that
time, the only Recreation fees that have been updated were the Commercial rental
rates at the Albert J. Boro Community Center, which were updated in 2014, and the
childcare fees, which were last updated in 2017. The majority of the Recreation fees
have remained unchanged since 2011. As a result, the current Recreation and
Childcare fees (Attachment 1) have dropped behind those of neighboring agencies.
Furthermore, in some areas, the fee structure no longer aligns with the current program
offerings.
Over the past 18 months, the City has been working with MGT Consulting Group to
conduct a comprehensive review and update of the City’s Master Fee Schedule. In the
Recreation and Childcare division, staff have worked with MGT to evaluate the
division’s current cost recovery levels, to develop an updated fee structure that better
supports current programs, and to perform a detailed market analysis to develop
recommended fee levels.
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The Library and Recreation fees will be brought to the City Council for their review and
consideration on July 6, 2021.
DISCUSSION:
While most City user fees must be based upon a cost recovery analysis, Recreation
fees are unique in that, per Proposition 26, they can be set at prevailing market rates.
However, cost recovery is still an important consideration for the City. As mentioned
above, the City worked with MGT to conduct a thorough evaluation of the cost recovery
rates as well as a market analysis in developing the proposed Recreation and Childcare
fees, included as Attachment 2.
Table 1 shows the current cost recovery rates of various recreation and childcare
programs.
Table 1: Current Recreation and Childcare Cost Recovery Rates
RECREATION COST RECOVERY SUMMARY
Program
Current
Expenditure
Current
Revenue
Actual %
Recovery
Rentals - Picnic at the Pool $29,408 $15,301 52%
Rentals - Fields $140,573 $54,851 39%
Rentals - Facilities $1,384,767 $584,577 42%
Rentals - Picnics at the Parks $34,779 $13,957 40%
Aquatics - Lap Swim and Rec Swim $323,489 $168,310 52%
Community Gardens $55,609 $8,823 16%
Art Exhibits $22,409 $8,875 40%
Contract Classes/Camps/Workshops/Programs $823,192 $384,727 47%
Staff-Run Classes & Programs $458,652 $191,785 42%
Programs/Services provided by a JUA or MOU $253,166 $108,826 43%
Recreation Total $3,526,004 $1,540,030 44%
CHILD CARE COST RECOVERY SUMMARY
Program
Current
Expenditure
Current
Revenue
Actual %
Recovery
Child care pre-school $873,461 $732,430 84%
Child care afterschool program $2,615,933 $2,688,922 103%
Afterschool contract instructor classes $732,417 $830,000 113%
Child care grant funded programs $518,743 $357,009 69%
Child Care Total $4,740,555 $4,608,362 97%
Recreation and Child Care Total $8,266,599 $6,148,392 74%
MGT shared with the City that they typically see Recreation departments recover
approximately 50% of their costs. Additionally, it is important to note that the City’s cost
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recovery goal for the Child Care program has always been set above 100%, on order to
address long-term capital improvement costs.
The proposed fee update includes structural changes to certain recreation fees to better
support current program offerings. As a result of these changes, it is challenging to
predict the exact revenue increase of these proposed updates. However, staff have
utilized historical program activity to develop a rough estimate of the predicted revenue
increase from the proposed fee update. All predictions assume a return to pre-COVID
activity.
Table 2 provides a breakdown of the estimated revenue increase by fee category.
Table 2: Predicted Recreation and Childcare Cost Recovery Rates
RECREATION FEES – PREDICTED INCREASE
Program
Current
Revenue
Predicted
Revenue
Predicted %
Recovery
Rentals - Picnic at the Pool $15,301 $15,301 52%
Rentals - Fields $54,851 $60,885 43%
Rentals - Facilities $584,577 $806,716 58%
Rentals - Picnics at the Parks $13,957 $20,498 59%
Aquatics - Lap Swim and Rec Swim $168,310 $100,289 62%
Community Gardens $8,823 $14,807 27%
Art Exhibits* $8,875 $8,875 40%
Contract Classes/Camps/Workshops/Programs* $384,727 $384,727 47%
Staff-Run Classes & Programs* $191,785 $191,785 42%
Programs/Services provided by a JUA or MOU* $108,826 $108,826 43%
Recreation Total $1,540,030 $1,812,726 52%
CHILD CARE FEES – PREDICTED INCREASE
Program
Current
Revenue
Predicted
Revenue
Predicted %
Recovery
Child care pre-school $732,430 $805,673 92%
Child care afterschool program $2,688,922 $2,823,368 108%
Afterschool contract instructor classes* $830,000 $830,000 113%
Child care grant funded programs** $357,009 $357,009 69%
Child Care Total $4,608,362 $4,816,051 102%
Recreation and Child Care Total $6,148,382 $6,652,169 80%
It is important to note that in the Aquatics, San Rafael and Terra Linda Community
Center facility rental fee categories, staff made conservative assumptions based off
* No fee change is predicted for these program areas as they are not included in the Master Fee Schedule.
Page 4 of 12
significant structural changes that likely underestimate the revenue increase. Those
changes are further explained in the fee detail sections below.
In addition to evaluating cost recovery rates, staff worked with MGT to develop a robust
market comparison using a range of local agencies to develop the recommended fee
levels. Each fee was compared to the jurisdictions that offered comparable products
and staff based the fee level recommendations on similar services offered. The below
sections provide market comparisons for fees where staff are proposing significant
changes.
Staff also evaluated fees for internal consistency to ensure that customers were paying
similar fees for like services across different locations. Staff strove to utilize consistent
increases across fee types (nonprofit, private, commercial, as well as resident, non -
resident) to further ensure internal consistency. Staff evaluated these different elements
to develop the proposed Recreation and Childcare fee schedules (Attachment 2). In
some instances, the analysis led to substantial increases while other fees remained the
same or even dropped slightly. The below sections outline the areas where staff are
proposing more significant changes to the current fee structure and/or amount.
Albert J. Boro Community Center
Currently, the Albert J. Boro Community Center rental rates are set at 50% of the San
Rafael Community Center, with the exception of commercial rates, which are set at 75%
of the San Rafael rates. Initially, Council made this decision to ensure that the Albert J.
Boro Community Center would be accessible to the community. In keeping with this
intention, staff is continuing to recommend that nonp rofits and private resident receive a
rate that is 50% of the San Rafael Community Center rentals.
However, staff also recommend that non-resident individuals and commercial rentals be
set at the same rates as the San Rafael Community Center. Staff believe that limiting
the discount to nonprofits (both resident and nonresident) and private residents is in
keeping with the spirit of Council’s original action. This also limits City subsidy of private
non-resident and commercial events, the scheduling of which may actually exclude
resident events.
Additionally, in the current fee schedule, the fee level for the Albert J. Boro Community
Center Gymnasium is based on the fee level for the auditoriums. However, in evaluating
market rates, other agencies set gymnasium rates below auditorium rates. As a result,
staff recommend that the City create a separate fee category for the gymnasium, not
associated with the auditorium rates. Staff have developed a fee proposal that sets the
gymnasium fees at or below neighboring agency levels (see Table 3).
San Rafael and Terra Linda Community Center Rentals
The most significant proposed change for the San Rafael and Terra Linda Community
Centers is the elimination of the multiroom discount. Currently, those two community
centers offer substantial discounts for groups that rent more than one room at a time. In
conducting a market analysis, this is not common practice in the industry. This discount
is also not offered at the Albert J. Boro Community Center. Staff recommend adopting a
set per room fee that be applied no matter the number of rooms re nted.
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Additionally, the San Rafael Community Center and the Terra Linda Community Center
currently have different adopted rates for their classrooms, even though the rooms are
the same size and offer the same amenities. Staff is proposing to bring the fees at these
two facilities into alignment. As a result, the per room rate at San Rafael will remain the
same or increase slightly while there will be a more significant increase at Terra Linda.
Table 3 shows the proposed facility fees for residents, compared to neighboring
agencies.
Table 3: Market Comparison for Community Center Rental Rates
San Rafael -
Proposed Novato Mill Valley
Resident Resident Resident
Auditorium
Non-profit organizations $90/hr $132/hr $140/hr
Private use & non-profit fundraising events $110/hr $167/hr $160/hr
Commercial groups $130/hr $196/hr $195/hr
Gymnasium San Rafael
City Schools
Non-profit organizations $40/hr $51/hr $40/hr
Private use & non-profit fundraising events $50/hr $64/hr $50/hr
Commercial groups $75/hr $70/hr $70/hr
Clubroom, Classroom Novato
Non-profit organizations $30/hr $30/hr $30/hr
Private use & non-profit fundraising events $40/hr $45/hr $35/hr
Commercial groups $55/hr $60/hr $45/hr
Falkirk Rentals
In looking at comparable properties to the Falkirk Cultural Cen ter, the City’s rates are
significantly under market. Additionally, other facilities with similar offerings to Falkirk
establish block rates for a set number of hours, as opposed to an hourly rate. To bring
City fees in line with similar properties, staff are proposing that the City move to a flat 6-
hour Friday and Sunday fee and a 10-hour Saturday rental fee along with substantial
increases to the rental rates. The set time blocks will streamline administration and
management for staff as well as ensure that Falkirk is able to maximize special event
revenue through established rental times. Table 4 shows a market comparison of hourly
rates charged by other agencies offering similar event venues.
Page 6 of 12
Table 4: Market Comparison for Falkirk Cultural Center Rates
Falkirk Cultural
Center - Proposed
The
Outdoor
Art Club
Marin Art &
Garden
Center
Pavilion
Elks
Club Dunsmuir Hellman
Capacity 125 150 180 200 100
Resident Non-
Resident Resident Non-
Resident
Monday - Thursday 2 hour minimum 12-hour
rental
10-hour
rental
12-hour
rental 6-hour rental
Non-profit
organizations $100/hr $120/hr
$383/hr $300/hr $366/hr
$108/hr
Private use & non-
profit fundraising $150/hr $170/hr $100/hr $116/hr
Commercial groups $200/hr $220/hr $150/hr
Fridays and Sundays 6-hour rental
12–13-
hour
rental
10-hour
rental
12-hour
rental 6-hour rental
Non-profit
organizations $150/hr $170/hr
$383/hr $550/hr $366/hr
$141/hr
Private use & non-
profit fundraising $225/hr $245/hr $133/hr $150/hr
Commercial groups $300/hr $320/hr $200/hr
Saturdays 10-hour rental 13-hour
rental
10-hour
rental
12-hour
rental 6-hour rental
Non-profit
organizations $150/hr $170/hr
$385/hr $730/hr $416/hr
$141/hr
Private use & non-
profit fundraising $225/hr $245/hr $133/hr $150/hr
Commercial groups $300/hr $320/hr $200/hr
Additionally, the City currently offers a substantial discount for “long-term” rentals. This
discount is not offered at any of the City’s other facilities, nor is it common amongst
competitor facilities. For Monday-Thursday, staff recommend setting a 2-hour minimum
on weekdays, eliminating the long-term rental rate, and establishing a single hourly
rental rate. The current long-term nonprofit rate is not only significantly below market,
but also barely covers the direct cost of hiring a facility atten dant to staff the program.
Additionally, when looking at internal alignment, the long-term non-profit fee for renting
all of the Falkirk Cultural Center facility is currently equivalent to renting a single room at
the San Rafael Community Center, which is not an equivalent in terms of space and
amenities provided.
Below is a sample of the most common hourly fee changes that renters would see with
the proposed fees:
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• Weekday, resident non-profit increased from $30 (long-term)/40 (one-time) per
hour to $100 per hour
• Weekday, resident private increased from $45 (long-term)/60 (one-time) per hour
to $150 per hour
• Saturday, summer resident private increased from $200/hour to $225/hour
• Saturday, summer non-resident private increased from $200/hour to $245/hour
Staff also recommend adding commercial and non-resident rates at Falkirk, to align with
other facility rental fees, and eliminating the Winter season discount currently offered at
Falkirk, as this is not common in the market.
Aquatics
Staff are recommending significant changes to the structure of the pool season passes.
First, staff recommend that the season pass length be changed from “April - September”
to “Memorial Day to Labor Day.” The summer months are when the City sees the
greatest pool usage, however the pool also has committed lap swimmers that come in
the spring and fall months. Those lap swimmers have often expressed a desire for the
pool to open earlier in the season and to continue later in the year. However, the City
has been limited in the season length due to the cost of keeping the pools open during
colder months for fewer users and challenges in staffing. By changing the “shoulder”
seasons to a drop-in rate, staff will be better able to evaluat e the financial viability of
extending the swim season. Additionally, in the Spring and Fall months, the City often
must reduce pool hours due to staffing and weather concerns. By shortening the season
pass to the Summer months, the City can ensure that pass holders have full utilization
of the pool during the swim pass season.
At the same time, staff are recommending reducing the number of season passes from
16 to 3. Currently, the City offers couple/family discounts as well as mid-season and
early bird discounts. With a shorter pass season, the mid-season rate is no longer
relevant. Additionally, given the diversity of families and partnership types, many
agencies are moving away from providing discounts based on family size. Instead, staff
are recommending a reduction in the cost of the individual pass, as the season will be
shorter, and offering a youth, adult, and senior season pass. As a point of comparis on,
for a senior couple the current season pass is $211 where the proposed total would be
$200; for a family of four, the current pass is $350, and the proposed pass would be
$480.
Additionally, staff are recommending increasing the drop-in fee to align with neighboring
agencies. Table 5 shows a comparison of the City’s current and proposed rates,
alongside other Marin pools.
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Table 5: Market Comparison of Pool Drop-In Fees
San Rafael - Proposed Marinwood Mill Valley
Resident Non-
Resident Resident Non-
Resident Resident Non-
Resident
Adult $7 $9 $7 $9 $9 $10
Youth & Senior $5 $7 $5 $7 $7 $8
Finally, staff are recommending adopting a number of new fees that are currently not
included in the Master Fee schedule but are part of the division’s program offerings, this
includes picnic rentals, swim lessons, full-pool rentals, and pool party rentals.
Athletic Fields
The City currently has one set of established field rental fees. However, the City has
multiple fields with very different levels of amenities. To address this, staff recommend
adopting specific fees for each field that reflect the different sizes and amenities of each
facility.
Additionally, in conducting a market analysis, staff discovered that the commercial rate
set for the Albert Park Field is significantly above the current market rate. There is also
an unusually large jump in fees from the private to the commercial rate. Currently, the
City fee schedule sets the commercial rate at $84/hour and the Private rate at $53/hour.
Table 6 shows the proposed fees for the Albert Park Field, as compared to other
agencies.
Table 6: Market Comparison for Albert Park and Pickleweed Fields
San Rafael - Proposed San Rafael City Schools Novato
Fee Category Resident Non-
Resident Resident Non-
Resident Resident Non-
Resident
Albert Park Stadium
Non-profit organizations $45/hr $50/hr
$55/hr
N/A $32/hr Add 10% to
resident rate
Private use & non-profit
fundraising $55/hr $60/hr N/A $40/hr Add 10% to
resident rate
Commercial groups $65/hr $70/hr $60/hr N/A $56/hr Add 10% to
resident rate
Pickleweed Field (per soccer field) Larkspur
Non-profit organizations $20/hr $25/hr
$40/hr
N/A
$41 youth
$46 adult
Private use & non-profit
fundraising $30/hr $35/hr N/A
Commercial groups $40/hr $45/hr $50/hr N/A
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In keeping with City Council’s goal of ensuring that the amenities at Pickleweed Park
and the Albert J. Boro Community Center are accessible to the surrounding community,
staff are recommending fees for the Pickleweed Field that keeps them affordable based
on market rates (see Table 6).
Parks and Picnic Areas
Currently, picnic area fees are a flat, per day rate. In looking at neighboring agencies,
an hourly rate with a minimum number of hours is more common. Staff recommend that
the City move from a flat rate to an hourly charge, with a three-hour minimum.
Additionally, in looking at the fees for the Pickleweed Picnic area, staff recommend that
the City adopt a similar approach to the facility fees, with the nonprofit and private
resident rates set at half the rate for a large picnic area, and the private nonresident and
commercial rates set at the same level as other large picnic areas.
Table 7 shows the market comparison of the proposed fees next to those of other Marin
agencies.
Table 7: Market Comparison for Picnic Rentals
San Rafael – Proposed Novato Mill Valley
Redwood Grove – Gerstle Park Picnic Area
Resident Non-
Resident Resident Non-
Resident Resident Non-
Resident
Non-profit
organizations $30/hr. $35/hr. $27/hr Add 10%
to
resident
rate
$40/hr $60/hr
Private use & non-
profit fundraising $40/hr $45/hr $40/hr $40/hr $60/hr
Commercial groups $50/hr. $55/hr $60/hr $275/hr
$275/hr
Pickleweed Park Picnic Area
Non-profit
organizations $15/hr. $18/hr. $27/hr Add 10%
to
resident
rate
$40/hr $60/hr
Private use & non-
profit fundraising $20/hr $45/hr $40/hr $40/hr $60/hr
Commercial groups $50/hr. $55/hr $60/hr $275/hr $275/hr
Small Group Picnic Areas
Non-profit
organizations $20/hr. $25/hr $23/hr Add 10%
to
resident
rate
$20/hr $30/hr
Private use & non-
profit fundraising $30/hr. $35/hr $34/hr $20/hr $30/hr
Commercial groups $40/hr $45/hr $48/hr $150/hr $150/hr
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Additionally, staff recommend adding new fees to allow for rental of blacktop and turf
areas in the City parks as well as establishing a fee for a special event rental of a full
park.
Community Gardens
Staff is recommending increasing the resident plot fees at the Canal Community Garden
from $70 to $75 and the Terra Linda Community Garden from $71 per year to $133 per
year. Currently, the Terra Linda and Canal Community Gardens have relatively the
same plot fees, even though the Terra Linda plots are nine times the size of those at the
Canal. While the Canal plots are newer and more developed, this large size difference
warrants a greater fee differential. When looking at the proposed plot fees per square
foot, the rate for the Canal Community Garden reflects the improved amenities.
Table 8 shows the proposed resident fees for each garden both in total and per square
foot, as well as a comparison to other local government-run community gardens. Based
on this analysis, the proposed plot fees for the Terra Linda Community Garden are still
on the low end of the market.
Table 8: Market Comparison of Garden Plot Fees
Canal –
Proposed
Terra Linda –
Proposed Larkspur Pleasanton
Full Plot Size 50 sq. ft. 450 sq. ft. 170 sq. ft. 225 sq. ft.
Plot Fees $75 $133 $72 $125
Fee Per Square Foot $1.50 $0.30 $0.42 $0.56
Additionally, the current Terra Linda Community Garden plot fees do not cover the
direct, non-personnel expenses of the garden. Setting the fee at $133 would allow the
City to recover the existing, direct, non-personnel expenses. This would align with the
Canal Community Garden, where the proposed fee also would recover current direct,
non-personnel expenses.
Given the above considerations, staff believe that the proposed increase to the Terra
Linda Community Garden plot fees, while substantial, is warranted and fair.
Banners
Historically, the City has contracted with DC Electric to hang banners downtown. Staff’s
initial analysis showed that the banner program rates offset significantly less than half of
the direct costs that DC Electric charged to install the banners. As of May 2021, the City
secured a bucket truck and has taken the installation of banners in-house. As a result,
the direct cost to install the banners has decreased, however it is still substantially more
than the current fees support. Staff recommend a fee increase based on the cost of time
that Public Works staff spend installing the banners. This will result in a 36% increase
for horizontal banners, which are the most popular option, and a 175% increase for the
vertical banners.
Childcare
Staff are proposing a 5% increase to all afterschool childcare program fees and at 10%
increase to the preschool fees. These fee increases are based off both cost recovery
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goals and an analysis of market rates. The City’s childcare fees have been increased on
a semi-regular basis since 2011 and customers are accustomed to regular, incremental
increases. Table 9 shows the proposed childcare fees as compared to other agencies in
Marin.
Table 9: Market Comparison of Childcare Rates
San Rafael Twin Cities Lu Sutton
After School
Full Day $56 $55 $60
Recreation Day $44 $30
After School $25 $30 $23
Minimum Day/K Full $36 $40 $35
Minimum Day Conf/K-Full 8/23-9/07 $46 $45 $50
K-Part/TK-Part $16 $15 $11
K-Part 8/23-9/07 $21 $30
San Rafael Trinity San Anselmo
Preschool
Preschool Tuition $1,474 $1,660 $1,533
Reg Fee $75 125 75
Implementation
The Recreation and Childcare fees are currently scheduled to be reviewed and voted on
by City Council on July 6, alongside updates to the Library fees. If approved by City
Council, staff recommend implementing the fee changes in a staged approached, based
on the seasonality of the fee. Table 10 outlines the proposed implementation schedule.
Table 10: Proposed Fee Implementation Schedule
Fee Type Proposed Implementation
Aquatics Spring/Summer 2022, with the start of the 2022 swim season
Athletic Fields Spring/Summer 2022, with the re-opening of the fields in 2022
Banners Immediately upon adoption
Childcare Fall 2021, with the start of the school year programming
Community Gardens January 2022, with the annual plot renewal
Facility Rentals Immediately upon adoption, honoring current pricing for those
currently under contract negotiation
Park and Picnic Rentals Immediately upon adoption, honoring current pricing for those
currently under contract negotiation
Tennis Immediately upon adoption
COMMUNITY OUTREACH:
Staff conducted targeted outreach to stakeholder groups that are regular users of the
recreation services and that would be most impacted by the proposed fee changes.
Staff sent emails and/or direct mail, based on available contact information, to invite
former pool pass holders, current community garden plot holders, as well as field
renters and ongoing facility renters to participate in meetings the first week of May. The
meetings provided information on the proposed fee changes and allowed the
stakeholders to provide feedback on the proposal. Staff are also in the process of
Page 12 of 12
holding individual meetings with the few long-term renters of the Falkirk Cultural Center
and have those meetings scheduled for the week of the May Park and Recreation
Commission meeting.
Stakeholders were asked to register for the meetings ahead of time, with fourteen (14)
registering for the aquatics meeting, six (6) for the community garden meeting, and
three (3) for each of the field and facility renter meetings. Ultimately, the four (4)
meetings had from one (1) to four (4) participants attend each meeting.
Overall, meeting participants were understanding and supportive of the proposed
increases. They understood that the fees had remained unchanged for many years and
that, with costs increasing over time, fees would also need to increase. The only
additional fee-specific feedback that the City received was a request that non-resident
aquatics fees be raised higher than was included in the initial proposal.
Additionally, childcare staff have shared the proposed rates with current and
prospective families and have received minimal feedback, with a few families sharing
their appreciation that the proposed rates allow the programs to remain affordable.
FISCAL IMPACT:
If adopted by the City of San Rafael City Council, the proposed fee changes would
result in an estimated annual increase in revenue of approximately $275,000 for the
recreation programs and approximately $200,000 for the childcare programs. Adoption
of the proposed fee changes would not result in any addition expenses.
ALTERNATIVE ACTION:
Any other action as determined by the Commission.
Submitted by:
Catherine Quffa
Assistant Library and Recreation Director
Attachments:
1. Current Recreation and Childcare Fee Schedules
2. Proposed Recreation and Childcare Fee Schedules
ATTACHMENT 1
School Age Child Care and Parkside Preschool Program Fee Schedules
Effective July 1, 2017
School Age Child Care Program Fee Schedule
Drop In Fees N/A
$55.50
$43.50
$35.50
$15.75
$35.50
Pre-Registration Fees $42.00/child $58.00/family
$53.00
$41.50
$34.00
$15.00
$34.00
$44.00 $49.50
Attendance Category
Annual Registration
Full Day Program 7:30 a.m. - 6:30 p.m.
Recreation Day 10:00 a.m. -4:00 p.m.
Kindergarten Full Day 1 :40 p.m. - 6:30 p.m.
Kindergarten Part Day 1 :40 p.m. - 3:00 p.m.
School Minimum Day 1 :40 p.m. - 6:30 p.m.
School Conference Week 12:05 p.m. -6:30 p.m.
Parkside Preschool Program Fee Schedule
Pre-Registration Only
$42.00/child; $58.00/family
$1,365/month
$1,025/month $
661.00/month
Attendance Category
Annual Registration
Full Day Program,
5 Days per Week, 7:30 a.m-6:30 p.m.
Full Day Program,
3 Days per Week, 7:30 a.m. - 6:30 p.m.
Full Day Program,
2 Days per Week, 7:30 a.m. - 6:30 p.m.
Fee Category Resident Fees Non-Resident Fees
Non-profit organizations $90/hr,
4 hr min Sat & Sun
$100/hr,
4 hr min Sat & Sun
Private use & non-profit fundraising events $110/hr,
4 hr min Sat & Sun
$120/hr,
4 hr min Sat & Sun
Commercial groups $130/hr,
4 hr min Sat & Sun
$140/hr,
4 hr min Sat & Sun
Non-profit organizations $30/room/hr $35/room/hr
Private use & non-profit fundraising events $40/room/hr $45/room/hr
Commercial groups $55/room/hr $60/room/hr
Non-profit organizations $120/flat $130/flat
Private use & non-profit fundraising events $150/flat $160/flat
Commercial groups $180/flat $190/flat
Non-profit organizations $25/hr $30/hr
Private use & non-profit fundraising events $35/hr $40/hr
Commercial groups $45/hr $50/hr
Refundable reservation/damage deposit for San Rafael
Auditorium $1,000 $1,000
Refundable reservation/damage deposit for San Rafael
Clubrooms $100 per/room $100 per/room
Staff attendant fee $25/hr $25/hr
Receation and Childcare - Proposed Fee Schedule
Recreation Facilities Reservation Fees
Auditorium
Clubroom, Lounge
Kitchen with Facility Rental
Lonatese Garden (fees apply if not in conjunction with Auditorium Rental)
San Rafael Community Center
Miscellaneous Fees
ATTACHMENT 2
Fee Category Resident Fees Non-Resident Fees
Receation and Childcare - Proposed Fee Schedule
Recreation Facilities Reservation Fees
Non-profit organizations $45/hr,
4 hr min Sat & Sun
$50/hr,
4 hr min Sat & Sun
Private use & non-profit fundraising events $55/hr,
4 hr min Sat & Sun
$120/hr,
4 hr min Sat & Sun
Commercial groups $130/hr,
4 hr min Sat & Sun
$140/hr,
4 hr min Sat & Sun
Non-profit organizations $40/hr,
4 hr min Sat & Sun
$45/hr,
4 hr min Sat & Sun
Private use & non-profit fundraising events $50/hr,
4 hr min Sat & Sun
$55/hr,
4 hr min Sat & Sun
Commercial groups $75/hr,
4 hr min Sat & Sun
$80/hr,
4 hr min Sat & Sun
Non-profit organizations $15/room/hr $18/room/hr
Private use & non-profit fundraising events $20/room/hr $45/room/hr
Commercial groups $55/room/hr $60/room/hr
Non-profit organizations $60/flat $65/flat
Private use & non-profit fundraising events $75/flat $160/flat
Commercial groups $180/flat $190/flat
Refundable reservation/damage deposit for Boro
Auditorium/Gym
$500 for non-profit organizations and
private use & non-profit fundraising
events; $1,000 for commercial groups
$500 for non-profit organizations;
$1,000 for private use & non-profit
fundraising events and commercial
groups
Refundable reservation/damage deposit for Boro
Classrooms $100 per/room $100 per/room
Staff attendant fee $25/hr $25/hr
Albert J Boro Community Center
Auditorium
Classroom
Kitchen with Facility Rental
Miscellaneous Fees
Gymnasium
Fee Category Resident Fees Non-Resident Fees
Receation and Childcare - Proposed Fee Schedule
Recreation Facilities Reservation Fees
Non-profit organizations $30/room/hr $35/room/hr
Private use & non-profit fundraising events $40/room/hr $45/room/hr
Commercial groups $55/room/hr $60/room/hr
Non-profit organizations $50/flat $70/flat
Private use & non-profit fundraising events $60/flat $80/flat
Commercial groups $70/flat $90/flat
Refundable reservation/damage deposit for Terra
Linda Clubrooms $100 per room $100 per room
Staff attendant fee $25/hr $25/hr
Clubroom
Kitchen
Miscellaneous Fees
Terra Linda Community Center
Fee Category Resident Fees Non-Resident Fees
Non-profit organizations $100/hr. 2 hr minimum $120/hr. 2 hr minimum
Private use & non-profit fundraising $150/hr. 2 hr minimum $170/hr. 2 hr minimum
Commercial groups $200/hr. 2 hr minimum $220/hr. 2 hr minimum
Refundable reservation/damage deposit $1,000 $1,000
Non-profit organizations $900 for 6 hr.$1,020 for 6 hr.
Private use & non-profit fundraising $1,350 for 6 hr.$1,470 for 6 hr.
Commercial groups $1,800 for 6 hr.$1,920 for 6 hr.
Refundable reservation/damage deposit $1,000 $1,000
Non-profit organizations $1,500 for 10 hr.$1,700 for 10 hr.
Private use & non-profit fundraising $2,250 for 10 hr.$2,450 for 10 hr.
Commercial groups $3,000 for 10 hr.$3,200 for 10 hr.
Refundable reservation/damage deposit $1,000 $1,000
Non-profit organizations $150/hr $170/hr
Private use & non-profit fundraising $225/hr $245/hr
Commercial groups $300/hr $320/hr
Receation and Childcare - Proposed Fee Schedule
Friday - Sunday Additional Hours
Falkirk Fees
Falkirk Cultural Center
Monday - Thursday
Fridays and Sundays
Saturdays
Fee Category Resident Fees Non-Resident Fees
Memorial Day - Labor Day Passes
Adult Punch Pass (Lap & Rec Swim) - 15 Pre-Paid Visits $91 $117
Youth Punch Pass (Lap & Rec Swim) - 15 Pre-Paid Visits $65 $91
Adult (18 - 61 years)$7 $10
Youth (1 - 17 years) & Seniors (62+ years)$5 $8
Under 1 year old Free Free
Rental of Terra Linda Community Pool facility
$120/hr 2 hr. min.
Residents/SR Non-Profits
(includes 2 lifeguards)
$150/hr 2 hr. min.
Non-Residents & Outside Non-
Profits;
$200/hr Commercial
(includes 2 lifeguards)
Lifeguard fee
for groups >50, $25/hr per
additional Lifeguard; 1 Lifeguard
per 25 additional swimmers Req.
for groups >50, $25/hr per
additional Lifeguard; 1 Lifeguard
per 25 additional swimmers Req.
Water Inflatable Fee $40/hr $50/hr
Picnic Tables (2 hour minimum, attendees will be charged at
Resident rates for pool entry)$42/hr $48/hr
Indoor Party Room (3 hour block, includes 30 entries)$350 $385
Receation and Childcare - Proposed Fee Schedule
Daily Admission (Lap & Rec Swim) Drop-in
Lap Swim (15 admissions)
Aquatics Fees
Memorial Day - Labor Day Passes
Adult Pass (18-61): $140/$160
Youth Pass (ages 1-17): $100/$120
Senior Pass (ages 62+): $100/$120
Under 1: No Charge
Pool Season Passes
Pool Area Rentals
Fee Category Resident Fees Non-Resident Fees
Receation and Childcare - Proposed Fee Schedule
Aquatics Fees
Lane Fee for Local Swim Teams - standard practice $6/lane/hour $7/lane/hour
Lane Fee for Local Swim Teams - swim meets or practices for
novice swimmers $9/lane/hour $10/lane/hour
Lane Fee for Commercial Groups $15/lane/hour $19/lane/hour
Group Lessons - 30 minute $15 per lesson $18 per lesson
Group Lessons - 40 minute $17 per lesson $20 per lesson
Private Lessons - 30 minute $35 per lesson $40 per lesson
Private Lessons - Additional Child $25 per additional child per lesson $30 per additional child per lesson
Swim Lessons
Lane Fee
Fee Category Resident Fees Non-Resident Fees
Non-profit organizations $45/hr $50/hr
Private use & non-profit fundraising $55/hr $60/hr
Commercial groups $65/hr $70/hr
Game Field Prep $30 flat fee $35 flat fee
Refundable reservation/damage deposit $300 $300
Lights (evening uses)$42/hr $42/hr
Non-profit organizations $20/hr $25/hr
Private use & non-profit fundraising $30/hr $35/hr
Commercial groups $40/hr $45/hr
Refundable reservation/damage deposit $300 $300
Non-profit organizations $20/hr $25/hr
Private use & non-profit fundraising $30/hr $35/hr
Commercial groups $40/hr $45/hr
Refundable reservation/damage deposit $100 $100
Non-profit organizations $20/hr $25/hr
Private use & non-profit fundraising $30/hr $35/hr
Commercial groups $40/hr $45/hr
Refundable reservation/damage deposit $100 $100
Receation and Childcare - Proposed Fee Schedule
Victor Jones Field
Park & Field Reservation Fees
Athletic Field Fees
Albert Park Stadium All Field
Pickleweed Field (per soccer field)
Bernard Hoffman Field
Fee Category Resident Fees Non-Resident Fees
Receation and Childcare - Proposed Fee Schedule
Park & Field Reservation Fees
Non-profit organizations $30/hr.$35/hr.
Private use & non-profit fundraising $40/hr $45/hr
Commercial groups $50/hr.$55/hr
Non-profit organizations $15/hr.$18/hr.
Private use & non-profit fundraising $20/hr $45/hr
Commercial groups $50/hr.$55/hr
Non-profit organizations $20/hr.$25/hr
Private use & non-profit fundraising $30/hr.$35/hr
Commercial groups $40/hr $45/hr
Non-profit organizations $20/hr.$25/hr
Private use & non-profit fundraising $30/hr.$35/hr
Commercial groups $40/hr $45/hr
Non-profit organizations $500/day $600/day
Private use & non-profit fundraising $600/day $700/day
Commercial groups $700/day $800/day
Redwood Grove - Gerstle Park Picnic Area (3hr min)
Pickleweed Park Picnic Area (3hr min)
Park Facilities Fees
Small Group Picnic Areas (Gerstle Park 1 & 2; Sun Valley, Victor Jones - Upper & Lower; Terra Linda; Santa Margarita; Frietas) (3hr min)
Turf/Black Top Areas
Park Rental for Special Event - Use of a full park for a special event; will create list of parks where this is allowed. (Daily Rate - additional
facility attendant of trash pick up fees may be applied)
Fee Category Resident Fees Non-Resident Fees
Receation and Childcare - Proposed Fee Schedule
Park & Field Reservation Fees
Non-profit organizations $15 court/hr $20 court/hr
Private use & non-profit fundraising $20 court/hr $25 court/hr
Commercial groups $25 court/hr $30 court/hr
Lights (evening uses)$20/hr $20/hr
Tennis keys - Adult (18+ years)
Tennis keys - Youth (under 18)
Tennis keys - seniors (60 and over)
Community Garden annual fee (Terra Linda)
Full Plot = 450' sq. ft.$133 N/A
Half-Plot = 225' sq. ft.$67 N/A
Community Garden annual fee (Canal)
Full Plot = 50' sq. ft.$75 $90
Half-Plot = 25' sq. ft.$38 $44
Community Garden
Tennis Courts (Leagues/Tournament Play)
Tennis Keys
$50/yr $75/yr
Tennis Court Fees
Fee Category
Banners San Rafael-Based Non-Profits
Bannner Hanging - Vertical Banners $60 per banner
Bannner Hanging - Horizontal Banners $360 per banner
Misc. Fees
Receation and Childcare - Proposed Fee Schedule
Day Approximate Times Proposed Regular Rate Proposed Drop in Rate
Full Day 7:30-6:30 $56 $61
Recreation Day 10:00-4:00 $44 $49
After School 2:30-6:30 $25 $30
Minimum Day/K-Full 1:25-6:30 $36 $41
Minimum Day Conf/ K-Full 8/23-9/07 12:05-6:30 $46 $51
K-Part/TK-Part 1:25-2:30 $16 $21
K-Part 8/23-9/07 11:50-2:30 $21 $26
Preschool Tuition $1,474 delete daily rate
Reg Fee $75/child delete family discount
Child Care Fees
Receation and Childcare - Proposed Fee Schedule
PARK AND RECREATION COMMISSION
AGENDA REPORT
May 20, 2021
Item #5
TITLE: MEASURE A WORK PLAN FOR JULY 1, 2021 – JUNE 30, 2022
UPDATE
SUMMARY:
In November 2012, an ordinance (“Measure A”) of the County of Marin was approved by
a two-thirds majority of the electors voting on the Measure. Measure A imposes a nine
year one-quarter of one percent retail transactions and use tax that is administered by
the County of Marin. The purpose of Measure A is to support the preservation of Marin
County parks, open space preserves and farmland. The tax is estimated, at current
collection levels, to generate approximately $10 million per year. This level of revenue
changes during the life of the Measure due to the variability in annual receipts.
Measure A’s expenditure plan outlines three (3) programs for spending the sales tax
proceeds. Each program is described by its funding allocation and types of projects and
activities that the funding supports. They include the County Parks and Open Space
Program; the Farmland Preservation Program; and the City, Town and Applicable
Special District Program.
Historically the City of San Rafael has used Measure A funding to support four general
activities: park maintenance, vegetation removal and management, protection of open
space and park improvements. For FY 2021-22, Measure A funds will be focused on
park improvement projects.
RECOMMENDATION:
That the Commission receive the informational report and provide comment.
BACKGROUND:
In November 2012, an ordinance (“Measure A”) of the County of Marin was approved by
a two-thirds majority of the electors voting on the Measure. Measure A imposes a nine
year one-quarter of one percent retail transactions and use tax that is administered by
the County of Marin. The purpose of Mea sure A is to support the preservation of Marin
County parks, open space preserves and farmland. The tax is estimated, at current
collection levels, to generate approximately $10 million per year. This level of revenue
changes during the life of the Measure due to the variability in annual receipts.
Measure A’s expenditure plan outlines three (3) programs for spending the sales tax
proceeds. Each program is described by its funding allocation and types of projects and
activities that the funding supports.
Page 2 of 3
• County Parks and Open Space Program (65%)
o 80% is to protect or restore natural resources and maintain existing
county parks and open space preserves.
o 20% is dedicated to the permanent preservation of land for public open
space, community separators, wildlife corridors, greenbelts and habitat.
• Farmland Preservation Program (20%)
o To protect Marin County farmland at risk of subdivision and development
and preserve Marin's working farms and ranches.
• City, Town and Applicable Special District Program (15%)
o Funding is allocated to cities, towns and special districts to manage
parks, open space preserves, nature preserves, recreation programs and
vegetation to promote biodiversity and reduce wildfire risk.
Of the 15% that is allocated to town, cities and special districts (approximately $2.12
million), the City of San Rafael receives 22.91% based on its population. In Fiscal Year
2021-2022, the City’s projected Measure A revenue is $472,324. The City has used this
funding to support park maintenance, vegetation removal and management, protection
of open space and park related capital improvement projects.
Since 2013, the City has received $3,381,223 in Measure A funding, $915,505 of which
has been used for park related capital improvement projects. Table A shows a year-by-
year breakdown of the park improvement projects and the Measure A funding
allocations.
Table A: Measure A Funding of Park Capital Improvement Projects
DISCUSSION:
Historically, the City has used Measure A funding to support four general activi ties: park
maintenance, vegetation management, protection of open space and park
improvements. For FY 2021-22, Measure A funds will be focused on park improvement
projects. The planned expenditures total $650,000, which includes the $472,324 from
the FY 2021-22 Measure A allocation as well as carry-over funds from previous years.
Page 3 of 3
• Park Capital Improvements and Maintenance: The City’s FY 2021-22 Capital
Improvement program will rely on $600,000 from Measure A funding to support
the following projects:
o $250,000 will be used to fund the development of a comprehensive, City-
wide Parks and Recreation Master Plan that is intended to be integrated
with the City’s General Plan. The Master Plan will provide a framework for
directing City resources toward parks, facilities and programs, and for
addressing current and future community recreational needs over the next
ten (10) years.
o $50,000 will be used to create the final project scope and design for the
replacement of the playground and to improve ADA accessibility at Sun
Valley Park. Additional Measure A and Prop 68 Per Capita funding will be
allocated in FY 2022-23 for the implementation of this project.
o $200,000 will be used to improve the fencing at Albert Park Field.
o $100,000 will be used to fund the creation of a citywide Trail Master Plan
as part of the Bike and Pedestrian Master Plan.
These planned expenditures are summarized in the Measure A Work Plan for July 1,
2021 through June 30, 2022 (Attachment 1).
FISCAL IMPACT:
The City has received Measure A funding in support of Open Space preservation and
improvement activities on an annual basis since 2012. In FY 2021-2022, the City’s
Measure A – Work Plan authorizes $650,000 in spending from restricted, Measure A tax
proceeds. Projected FY 2021-22 Measure A revenues of $472,324 coupled with an
estimated fund balance from previous years in the amount of $504,500 are sufficient to
support the proposed Work Plan.
ALTERNATIVE ACTION:
Any other action as determined by the Commission.
Submitted by:
Catherine Quffa
Management Analyst
Attachments:
1. Measure A Work Plan for July 1, 2021 – June 30, 2022
Page 1 of 4
Work Plan
Measure A City, Town, and Applicable Special District Program
Proposed Expenditure of Measure A Funds for July 1, 2021 to June 30, 2022
Timely and accurate completion of this report is a condition of receiving Measure A funds.
Instructions:
• This work plan must be completed by an authorized representative of the recipient.
• Please complete this work plan, then scan and e-mail it to Kevin Wright, Marin County Parks External Affairs Manager
(kwright@marincounty.org), by June 1, 2021.
• Contact Mr. Wright by e-mail (kwright@marincounty.org) or phone (415) 497-3553 if you have any questions, or if you have
suggestions to improve this form.
• Marin County Parks will review this plan within one month of its receipt to ensure that proposed expenditures are consistent
with Marin County Ordinance 3586 (Measure A).
• Recipients must provide Marin County Parks with 30-days prior notice of any project additions or substitutions that are
proposed while a work plan is in effect.
• Total actual project expenditures may not exceed recipient’s actual Measure A funding for any given fiscal year, plus any
balance remaining from previous years.
_______________________________________________________________
This portion of page is intentionally blank. Proceed to next page.
Page 2 of 4
A. Name of Recipient (city, town, or special district): ____________________________________________________________
B. Recipient’s representative and contact information: (Please print all information)
Name: _____________________________________
(Print)
Title: _____________________________________
(Print)
Address: _____________________________________
City, Zip: _____________________________________
Phone: ______________________________________
E-mail: _______________________________________
C. Total estimated funds for Fiscal Year 2021-22:
i. Estimated carry-over
balance of
recipient’s Measure A
funds from
previous fiscal years
ii. Estimate of recipient’s
Measure A funds for
FY 2021-22. (This
information will be
provided by Marin County
Parks)
iii. Total estimated available
funds for FY 21-22
(i + ii).
$ 504,500 $ 472,324 $ 976,824
Page 3 of 4
D. Recipient’s Measure A Work Plan for Fiscal Year 2021-22:
Name of work or project: Primary
purpose of
work or
project.
Select only
one from list
below. **
Description. Be as specific as
possible. Include numbers related
to square footage of facilities,
acreage, etc. If Measure A funds
were used for maintenance, use
numbers to indicate change from
pre-Measure A conditions.
Amount of
Measure A
funds
estimated to
be used:
Source(s)
and
amount(s) of
matching
funds
projected for
use. If none,
enter “0”
Total
expenditures
projected for
work or
project in
current
reporting
year
Park Planning
B Creation of a Citywide Parks and
Recreation Master Plan $250,000 0 $250,000
Park Improvements
B
Creation of final project scope and
design for the replacement of the
playground structures and related
ADA accessibility improvements at
Sun Valley Park
$50,000
0 $50,000
Field Improvements
B Improve fencing at Albert Park Field $200,000 0 $200,000
Trail Planning
B
Creation of a Citywide Trail Master
Plan, as part of the Bike &
Pedestrian Master Plan
$100,000 0 $100,000
Community Center
Improvements
B Replacing Room Dividers at Boro
and Terra Linda Community Centers $50,000 0 $50,000
Estimated Total
$650,000
**Select work or project purpose only from the following menu:
a) Routine maintenance
Page 4 of 4
b) Renovation of existing recreational facility, including infrastructure (includes planning, environmental review, permitting, design development, etc.)
c) Construction of new park or recreation facility (includes planning, environmental review, permitting, design development, etc.)
d) Parkland acquisition
e) Fuel reduction - all types of fuelbreaks, including primary, ridgeline, etc.
f) Flashy fuel reduction (ROW, street ends, trail heads, etc.)
g) Natural resource protection and restoration, and invasive plant control
h) Maintaining vehicle access
i) Sudden Oak Death
j) Hazard tree removal
k) Inventory and monitoring
l) Wildlife management monitoring
m) Vegetation and wildlife management - Other-
E. Certification
I certify that the information contained herein is true and accurate, to the best of my knowledge.
__________________________________________ _____________________________________________________
Signature Title
__________________________________________ _________________________________
Print Name Date
Item 7
MEMORANDUM
Date: May 20, 2021
To: Park and Recreation Commission
From: Susan Andrade-Wax, Library & Recreation Director
Subject: Schedule of Upcoming Meetings and Events of Interest
Date Time Meeting/Event Location
May 17 7:00 p.m. City Council Zoom
May 20 3:00 p.m. Library & Community Center Conceptual
Design Working Group Meeting Zoom
May 20 6:00 p.m. Park and Recreation Commission Zoom
May 28 CLOSED City Offices Closed due to Furlough May 28
May 31 CLOSED City Offices Closed due to Holiday May 31
June 7 7:00 p.m. City Council Zoom
June 17 6:00 p.m. Park and Recreation Commission Zoom
June 21 7:00 p.m. City Council Zoom