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PW Master Services Agreement; Task Order No. 37.1 Bungalow Ave Rehab DesignCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 37.1 (Amendment to Task Order No. 37) Civil Discipline Contract Amount: $38,850 Bungalow Avenue Rehabilitation Design — First Amendment THIS AMENDMENT TO TASK ORDER No. 37 is entered into on ✓ !tA e lr�-n , 20 ,,2—% between the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform professional Civil services for the City. B. Pursuant to the Agreement, on April 21, 2021, the City and Consultant entered into "Task Order No. 37" under which Consultant agreed to perform Civil services in connection with City's Bungalow Avenue Rehabilitation Design (the "Project"), as specified in Exhibit A attached to and included in Task Order No. 31. C. City now requires additional topographic survey and design services for the Project, and the Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 37 as follows: AGREEMENT TO AMEND TASK ORDER NO. 37 1. Section 1 of Task Order No. 37, entitled "Scope of Services," is hereby amended to include the additional services set forth in Consultant's proposal dated May 27, 2021, attached to this Amendment to Task Order No. 31 as Exhibit A and incorporated herein by reference. 2. Section 2 of Task Order No. 31, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget, and amend the task order amount by $9,700 and change the total not -to -exceed amount under Task Order No. 37 to $38,850, set forth in Consultant's proposal dated May 27, 2021, attached to this Amendment to Task Order No. 31 as Exhibit A. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 31 dated April 21, 2021 shall remain valid and shall be in full force. Rev. May 2013 City of San Rafael Alaster Consultant Services Agreement Task Order 4. Signatures. The parties have executed this Amendment to Task Order No. 31, as of the date first written above. CITWOSAN RAFAEL By: S;_utz, Cityrger Contents approved: By: M Bill Guerin, Public Works Director Reviewed By By: _ La -aL= by Robert F. Epstein, Ci Attorney Exhibits: CONSULTANT MM—MwA ME M Name: Jason Kirchmann Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By: Name: Jean Chen Title: Chief Financial Officer A — Bungalow Ave. Rehabilitation Contract Amendment 2 Rev. Jan 2019 PROJECT: Bungalow Ave. Rehabilitation CLIENT: City of San Rafael ADDRESS: 111 Morphew Street VSan Rafael, CA 95901 Exhibit A CONTRACT AMENDMENT JOB NO.: 20191470 12 AMENDMENT NO.: 1 PROJECT MGR.: Becky Dower ATTN: April Miller CHANGE REQUESTED BY: BKF Engineers DATE OF REQUEST: May 27, 2021 VIA ❑ PHONE ❑ MEETING []LETTER N EMAIL TASK WORK DESCRIPTION FEE BASIS ADDITIONAL FEE 1 Additional budget for the Topographic Time and Materials $3,950 Survey task to collect limited additional survey data on Woodland Avenue between Warner Court and Lindaro Street, survey at the two curb ramps at Mariposa Road, and survey at the one future curb ramp at Woodland Avenue and Lovell Avenue. 2 Additional budget for Construction Time and Materials $5,750 Documents task to expand pavement rehabilitation limits on Woodland Avenue between Warner Court and Lindaro Street, and to design two new curb ramps at Woodland Avenue and Mariposa Road, and one new curb ramp at Woodland Avenue and Lovell Avenue. Original Contract Value: $29,150 Current Addendum Value: $9,700 New Total: $38,850 COMMENTS: This contract addendum is attached to the Master Consulting Services Agreement between BKF Engineers and City of San Rafael dated December 12, 2019 and Task Order No. 37 Dated April 15, 2021, and is governed by the terms and conditions therein. REASON FOR CHANGE: Client -requested expansion of project limits. BKF ENGINEERS 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 CONTRACT AMENDMENT BKF Engineers: —� DATE: May 27. 2021 (Signature) ❑ THE ABOVE DESCRIBED WORK WILL BEGIN UPON RETURN OF THIS SIGNED ADDENDUM ® THE ABOVE DESCRIBED WORK IS IN PROCESS BASED UPON YOUR VERBAL REQUEST CLIENT: ORI DATE: (Signature) 6/8/2021 BKF ENGINEERS 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 415.930.7960 hp� RA F��! ►1 y 2 � y0 WITH P'�\� CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: [man Kayani for SG Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Clielc here to ❑ enter a date. b. Email contract (in Word) and attachments to City 5/27/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x IKK 2 City Attorney a. Review, revise, and comment on draft agreement 6/2/2021 ❑x LG and return to Project Manager 6/2/2021 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 6/2/2021 ❑X BG contractor Forward three (3) originals of final agreement to 4 Project Manager 6/2/2021 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services NX IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 6/8/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed �//J�L1 agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized 6 m official 10 City Clerk Attest signatures, retains original agreement andL U /�� 4117-14 forwards copies to Project Manager