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PW Master Services Agreement; Task Order No. 45 Canal Neighborhoods Crosswalks ProjectCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 17, 2019 WITH PARK ENGINEERING, INC. TASK ORDER NO. 45 Canal Neighborhood Crosswalks Project (City Project No. 11381) Contract Amount: $71,145 THIS TASK ORDER is entered into on A/1 e 0� , 2021 between the City of San Rafael, a municipal corporation ("City"), and Park Engineering, Inc., ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 17, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scone of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated May 6, 2021, as directed by the City. Steve Patterson shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Shawn Graf as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 City of San Rafael Master Consultant Services Agreement Task Order 2. Date of completion: Work hours estimate, Cost estimate and budget: Fee schedule With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit B to this Task Order, as follows: Date of completion: Exhibit A Work hours estimate: Exhibit A Cost estimate and budget: Exhibit A Fee schedule (Consultant's current hourly rate): Exhibit A Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order: Conflicts. Except as provided in Section l(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 5. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF AN� A , CONSULTANT By: " By: L J m Sc Utz, City an ger Name: Contents approved: By: P—ki Bill Guerin, Public Works Director 2 Rev. Jan 2019 Title: (if Consultant is a corporation, add signature of second corporate officer) City of San Rafael Master Consultant Services Agreement Task Order Reviewed By By: LOA, Robert F. Epstein, City ttorney Exhibits: By: c Name: \A—gGtj,v-3 Title: \� Scope of work dated May 6, 2021. Includes work hours estimate, cost estimate and budget, Fee schedule (Consultant's current hourly rate) Rev. Jan 2019 Exhibit A May 6, 2021 Shawn Graf Junior Engineer City of San Rafael 111 Morphew Street San Rafael, CA 94901 RE: Construction Inspection Services for Crosswalks Project City Project No. 11381 Dear Shawn, Park Engineering, Inc. is pleased to submit this proposal to provide construction inspection services for the City's 2021 Crosswalks Project. We appreciate the opportunity to continue to work with the City on this project. James Beauchamp, EIT, will be the Senior Construction Inspector for the City. James has spent over 19 years in the construction industry working as a construction inspector for many Bay Area city and county public works departments and transportation agencies, including the City of San Rafael. He is proficient in the execution of construction administration and contracts, roadway rehabilitation, retaining wall improvements, utility relocations, as well as construction inspection at the city, state and federal agency levels. James has excellent public relation skills and working with local business and homeowners. James has extensive experience working with local agencies on federal and local funded projects. SCOPE OF SERVICES Park Engineering will support the City by providing construction inspection for this Crosswalks Improvement Project. We will perform all the duties required, including, but not limited to the following: • Perform all field inspection activities to monitor compliance with the contract plans and specifications. Record all items of work, labor, equipment, materials incorporated, materials tested, traffic control utilized and any other pertinent information in a daily diary for permanent record. • Monitor all field work for contract compliance and document with daily reports and pictures. • Coordinating with the contractor for all aspects of the work including traffic control, Orinda Office utility work, safety, and ensuring contract for acceptance of completed work by the City. 372 Village Square Work closely with City staff on project schedule, field progress and issues. Orinda, CA 94563 Tel: 925-257-2508 Prepare supporting quantity calculations for work performed, including any contract Fax: 925-401-7030 change orders, and progress pay estimates on a monthly basis. • Maintain and enforce safety awareness for the protection of workers and public Emeryville Office Review all necessary sampling and testing of materials for the project, performed by 3960 Adeline Street, #3 the Contractor, in accordance with the specifications and ensure that all materials meet Emeryville, CA 94608 the contract requirements. Tel: 925-257-2508 Fax: 925-401-7030 • Attend any progress or public meetings as requested. • Conduct interviews of field personnel for EEO / Labor Compliance monitoring. • Work closely with City Staff on final punchlist and acceptance of the contract work. • Assist City Staff as needed on various project administration tasks. As principal in charge, I will provide oversight to the construction inspector as well as provide any other needed support to the City. We have enclosed a brief resume for James and cost proposal with estimated hours and rates. Please let me know if you have any questions or if any additional information is needed. I am available any time on my mobile at 510-701-0319 or e-mail: spatterson@park-ens.com. Sincerely, ~} a Steve Patterson, P.E. Vice President REQUIRED ATTACHMENTS JAMES BEAUCHAMP, EIT ASSISTANT RESIDENT ENGINEER/CONSTRUCTION INSPECTOR/OFFICE ENGINEER Years of Experience 21 Education B.S. Civil Engineering, Cal Poly San Luis Obispo, 1999 Certifications and Training Engineer in Training (EIT) #646, Jan -2006 40 -Hour HazMat Certified Class 1 Operator —Water Treatment Class 2 Operator — Water Distribution Confined Space Certified Key Qualifications James Beauchamp has spent over 21 years in the construction industry working as a construction inspector for Caltrans and other public and transit agencies on public works and highway construction projects. He is proficient in the execution of construction contracts, as well as construction inspection at the city, state and federal levels. His experience includes oversight for projects that include concrete bridges, pipeline, water and sewer, water treatment, roadway and freeway AC installation, pile driving, new and existing city intersection and streetscape construction/rehabilitation, and utilities. James believes in giving his best to his work, and works diligently to complete projects successfully, on time and within budget. He can work independently with the contractor and as a member of a team to get the project to a successful completion. Project Experience Buchanan Field Airport Runway 14L -32R Rehabilitation Project, Contra Costa County, CA James served as the Construction Manager/Construction Observer for this $5.5M FAA funded airport runway rehabilitation project. The work consists of rehabilitating asphalt concrete pavement, full width, on Runway 14L -32R, with the exception of the Runway 1L - 19R intersection. Work included Cold milling, Crack repair, Full depth asphalt and PCC pavement removal, Earthwork/Grading, Asphalt surface course, P-401, Application of asphalt surface treatment, P-608, Runway grooving, Application of new pavement markings, P-620, Taxiway lighting and signage modifications. Additional work consisted of the removal and replacement of the Runway 14L -32R Medium Intensity Runway Lighting System including new conduit, base cans, pull boxes, cable, and LED fixtures, modifications to existing runway exit and distance remaining signs and a new constant current regulator, Portland Cement Concrete (PCC) joint, crack, and spall repairs and replacement of the pavement markings within the PCC runway ends on Runway 14L -32R and 1L -19R. North Dougherty Road Bridge, Contra Costa County, CA James served as the Resident Engineer for a box girder bridge supported by, 5 — 72" columns cast on 78"X 140' CIDH Piles, and abutments. James' duties included coordinating with all parties, including the Town of San Ramon Public Works, the developer, the contractor, County engineering, Fish and Game, and other creek protection and utility agencies. Duties also included providing direct supervision over County and consultant inspectors, inspecting the project according to plans, incorporating the State of California Standard Plans and Specifications, and SWPPP management. PARK ENTIaRNG Contra Costa County Construction Management Services for Marsh Drive Bridge Project REQUIRED ATTACHMENTS • South Dougherty Road Bridge, Contra Costa County, CA James served as the Resident Engineer for this box girder bridge supported by columns cast on CIDH Piles, and abutments. James' duties included providing direct supervision over County and consultant inspectors, inspecting the project according to plans, determining/ verifying grades, observing CIDH operation, reinforcing steel, concrete placement, and sampling / casting compressive strength test specimens according to Caltrans testing methods, as well as observing erection of false work and earthwork (including grading of creek and rock slope protection installation) and SWPPP management. • Moraga Road Utility Undergrounding, Sidewalks & Pavement Resurfacing Projects, Town of Moraga, CA - $2.7M James was the Assistant Resident Engineer/Construction Inspector on these three projects for the Town of Moraga that were construction simultaneously. ✓ Utility Undergrounding, $1.7M - A Rule 20A project with PG&E for the Town to convert existing overhead utilities to new underground facilities along one of the main roadways for the Town. Work consisted of extensive daily traffic control for vehicles and pedestrians to perform the installation of new joint trench and utility vault systems. Work performed not only for PG&E, but also AT&T and Comcast relocation to underground facilities. ✓ Bicycle & Pedestrian Improvements, $160k - A federally funded project to construct about 300 LF of sidewalk to connect two critical side streets along Moraga Road. Project required reconstruction of residential driveways, coordination with the local post office and the Town's Utility Undergrounding Project. ✓ Resurfacing Project, $800k - A federally funded project that will remove and replace the top 3 -inches of existing Moraga Road from St. Mary's Road to Draeger Road. With the majority of the project consisting of only a 2 -lane road, daily one-way traffic control will be required to complete the contract work on one of the Town's busiest roadways. Advance notice and monitoring of traffic control will be critical to the community outreach on the project. Concrete curb ramps, base failure repairs, slurry seal and final pavement delineation will also be a part of the contract work. Measure Q Pavement Repair Project 8, City of Concord, CA James was the Construction Inspector on this $1.3M locally funded street improvement project that resurfaced multiple local roads, along with installation of replacement pavement delineation. Work also included new concrete curb & gutter, ADA compliant curb ramps and cross stree valley gutters. James worked closely with the City and construction contractor to keep the public informed of the upcoming work to minimize No Parking impacts. 2017 Annual and Measure J & L Paving Rehabilitation Project, City of Orinda, CA James was the Assistant Resident Engineer/Construction Inspector on this $10M citywide pavement rehabilation proejct. The project work consisted of improvements occurring on 65 different streets within the City. Roadway rehabilitation was primarily through Full Depth Reclamation (FDR) with an HMA overlay, extensive drainage and concrete curb & gutter replacement work. Other work consisted of utility adjustments, replacement of HMA dikes & swales and roadway delineation. The project was locally funded with the use of both City funds and Contra Costa County Measure funds. Contra Costa County E Construction Management Services for Marsh Drive Bridge Project ui' N u a, N c 0 z u a, Q. N C C u u L N 0 U 42 f6 N 0 CL 0 L m1 N 0 v 41 C a, E CL Q' w m '4 a C C y mC O u n o U a, (a r y O C s o CL L _ a, n a. o T mm E mo mw U r- -se, a,L % RAFq�! 1, s 2 �, yo VVITH N�`y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: [man Kayani for SG Extension: 5347 Contractor Name: Park Engineering, Inc. (Canal Crosswalk Inspection) Contractor's Contact: Jaemin Park Contact's Email: jpark@park-eng.com El FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor n/a ❑x 5/11/2021 b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org a. Review, revise, and comment on draft agreement 5/17/2021 ❑x TS 2 City Attorney 0 _LG_ and return to Project Manager 5/17/2021 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 5/18/2021 BG contractor 4 Project Manager Forward three (3) originals of final agreement to 5/18/2021 ❑X IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement Q N/A agendized for City Council approval * *City Council approval required for Professional Services 05/27/2021 Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 5/27/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed / f �,l�o�l G agreement NU 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized 21(official D� 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager