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PW Master Services Agreement; Task Order No. 46 Los Gamos ApartmentsCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED MARCH 8, 2021 WITH SNG & ASSOCIATES, INC. TASK ORDER NO. 46 Los Gamos Apartments Contract Amount: $42,936 od THIS TASK ORDER is entered into on AAe Z , 202 /between the City of San Rafael, a municipal corporation ("City"), and SNG & Associates, Inc., ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated March 8, 2021 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, titled "Los Gamos Apartments (ED -20-058)" as directed by the City. Nanda Gottiparthy shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including filll information as to the City's requirements. (3) Designate Matt Pepin as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (l) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be perfonmed within the Task Order budget. Rev. May 2021 City of San Rafael Alaster Consultant Seivices Agreement Task Order Date of completion; Work hours estimate: Cost estimate and budget, Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order; Conflicts. Except as provided in Section I (b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 5. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF AN RA E CONSULTANT 1i Sc. utz, Ci Man ger Name: Nanda Gottiparthy Contents approved: By: Will Guerin, Public Works Director Reviewed By By: , b,,gobert F. Epstein, Ci Attorney 2 Rev. May 2021 Title: Pfaside it (if Consultant is a corporation, add signature of second corporate officer) Name: Nanda Gottiparthy City of San Rafael Ifaster Consultant Services Agreemew Task Order Title: Secretary Exhibits: A Scope of work titled "Los Gamos Apartments (ED -20-058)", time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) 3 Rev. May 2021 Exhibit A TASK ORDER LOS GAMOS APARTMENTS (ED -20-058) (Task Order Reference Number: SNG SR 003) SNG & Associates, Inc. (SNG) presents the following Task Order (TO) Scope of Services as requested by the City of San Rafael Department of Public Works (DPW) for providing staff support and review of the development application for the Los Gamos Apartment Project (ED -20-058). Services under this Task Order will be provided pursuant to the Master Consultant Services Agreement dated March 8, 2021. Scope of Services: The scope of services shall include review and staff support as needed for review and coordination of technical studies, review of development applications, coordination with other City consultants, and preparation of Conditions of Approval. The services shall include attendance at meetings with developers, staff, engineers and others as requested by the City. Estimated Fees: SNG will provide services included in the above Scope of Work to meet mutually agreed upon deadlines for every submittal. The Estimated Fee to perform the Scope of Work is $35,360.00, which will be billed on a time -and -expense basis in accordance with our 2021 Billing Rate Schedule (Attachment A). The estimated fees are based on the preliminary documents submitted by the applicant and information available. The estimate reflects a reasonable level of effort that can be expected for projects similar in nature and scope to this application, and assumes 2-3 submittals for review. Requests for additional fees may be submitted if additional reviews are required or the project extends beyond non -nal approval timelines. Tasks Associate Project Manager Principal p Estimated Fee $150/hour $188/hour $215/hour 1. Review Plans, Associated 10 50 16 $14,340.00 Documents, technical reports 2. Meetings, coordination and 8 36 16 $11,408.00 communications 3. Project Conditions of Approval 10 40 16 $12,460.00 4. Planning Commission/ City Council 16 8 $4,728.00 Approval assistance TOTAL $4,200.00 $26,696.00 $12,040.00 $42,936.00 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 ATTACHMENT A BILLING RATES SCHEDULE Position Hourly Rate Principal Engineer 215.00 Project Manager 188.00 Senior Engineer 178.00 Construction Manager 150.00 Associate Engineer II 150.00 Associate Engineer 1 135.00 Assistant Engineer 131.00 Senior Engineering Inspector 128.00 Engineering Technician/CAD Drafting 103.00 Engineering Inspector 113.00 Clerical/ Admin Support 81.00 Licensed Land Surveyor 170.00 Note: Sub -consultants and outside services billed at 110% of actual cost. Rates valid through December 31, 2021. Rates will be adjusted annually every January 11twithmaximum annual increase in rates of 3%. SNG & Associates, Inc. 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 Page 2 PXA RA f q� y 2 � yo ,TY WITH P�5 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: [man Kayani for MP Extension: 3352 Contractor Name: SNG & Associates, Inc. Task Order No. 46 — Los Gamos Contractor's Contact: Nanda Gottiparthy Contact's Email: nanda.gottiparthy@sngassociates.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 5/19/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org NIKK 2 City Attorney a. Review, revise, and comment on draft agreement 5/19/2021 ❑x LG and return to Project Manager 5/19/2021 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑x BG 3 Department Director Approval of final agreement form to send to 5/20/2021 contractor ❑x IKK 4 Project Manager Forward three (3) originals of final agreement to 5/20/2021 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services N IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 5/26/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed ��2 L� agreement Zd 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) cP/ZIZUZ( 9 City Manager/ Mayor Agreement executed by City Council authorized / 77 ?" L official Attest signatures, retains original agreement and i /� /�f 10 City Clerk forwards copies to Project Manager