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PW City Hall Space Planning Studies; Second AmendmentSECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC. FOR PROFESSIONAL SERVICES FOR THE SAN RAFAEL CITY HALL SPACE PLANNING STUDIES PROJECT THIS SECOND AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC., (hereinafter "CONSULTANT"), is made and entered into as of the �� day of 52021. RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated August 22, 2019 to perform professional design services in connection with CITY's City Hall Space Planning Study project, for an amount not to exceed $19,650 (the "Agreement"); and WHEREAS, the CITY and CONSULTANT entered into a First Amendment to the Agreement dated January 25, 2021 to perform additional design services for an amount not to exceed $17,435 and increasing the total not to exceed amount under the Agreement to $37,085; and WHEREAS, the CITY requires additional design services from the CONSULTANT to facilitate the renovation of the CITY's City Hall project (City Project No. 11390), and the CONSULTANT is willing to provide such services. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: Section 2 of the Agreement, entitled "DUTIES OF CONSULTANT" is hereby amended to include the additional services set forth in CONSULTANT's proposal entitled "Additional Service Request 43 - San Rafael City Hall Space Planning Studies" dated May 28, 2021, attached to this Second Amendment as Exhibit A and incorporated herein by reference. 2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit A to this Second Amendment, on a time and materials basis for a not -to -exceed amount of $17,000, and to change the total not -to -exceed amount under the Agreement to $54,085. 3. Section 5 of the Agreement, entitled "TERM" is hereby amended to extend the term of the Agreement to June 30, 2022. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this Second Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL JIM611Z, City n er ATTEST: Or LINDSAY LARA, City Clerk APPROVED AS TO FORM: t. ROBERT F. EPSTEIN, ty Attomey 2 CONSULTANT [If Contractor is a corporation, add signature rI LCA LJ ARCHITECTS May 28, 2021 Bill Guerin Director of Public Works City of San Rafael 1111 Morphew Street San Rafael, CA 94901 Via email: Bill.Guerin@cityofsanrafael.orR Exhibit A Reference: Additional Service Request #3 - San Rafael City Hall Space Planning Studies 1400 Fifth Ave, San Rafael, California 94901 LCA #19083 Dear Bill: Per your request we agree to provide further studies (see attached Exhibit B) and work refinement to the basement first floor space planning and cost estimating Services for the proposed San Rafael City Hall Space Planning Options. I understand that you would like us to continue studying and developing preliminary costs to establish a budget. We will modify our Construction Documents to reflect the approved design revision. Our fee for this work will be $17,000.00 and be billed on a Time and Materials basis, based on the attached hourly fee schedule. This hourly fee arrangement is for LCA Architects' services and our Cost Estimator Micro Estimating only and does not include any consultants such as landscape architects, civil engineers, mechanical/plumbing engineers, electrical engineers, data engineers, acoustic engineers, traffic consultants, and the like. This fee includes up to (2) revisions for Space Planning and (1) revision to the Cost Estimate. Includes (2) meetings with the Owner. LCA Architects Estimated Fee for further Design Revision: $5,000.00 LCA Architects Estimated Fee for Construction Documents Revision: $7,500.00 LCA Architects Estimated Fee for limited Construction Administration: $4,500.00 Reimbursables at cost plus 15% Copies, prints, CADD plots, photography, preparing and compiling .pdf sets, scanning, colored print mounting, long distance phone calls, postage, express mail, and travel outside the Walnut Creek/ Pleasant Hill area will be billed on a reimbursable basis: at cost plus 15%. Our rates are based on the enclosed hourly fee schedule. In accordance with California Civil Code §2782.5, Owner and Architect have negotiated this provision after discussing and understanding the relative benefits and risks of the work, alternatives available to Owner, including modifying this provision in exchange for additional payments by Owner or seeking other consulting services. To the fullest extent permitted by law, Owner agrees to limit the liability of Architect, its officers, employees and sub consultants to Owner, contractors, subcontractors, lenders, suppliers, manufacturers and all others, arising from Architect's services on this project such that the total aggregate liability, including costs of defense and attorneys shall not exceed the net fee for the services on this project. The Owner further agrees to require of all contractors and subcontractors an identical limitation of Architect's liability. We have staff available who can start this work as soon as you release us to do the work and sign our Agreement. 590 Ygnacio Valley Road, Suite 310 e Walnut Creek, CA 94596 0 925.9x4 1626 1970 Broadway, Suite 800 o Oakland, CA 94612 0 510.272.1060 Ica -architects. corn Bill Guerin May 28, 2021 LCA #19083 — ASR 03 Page 2 of 3 Carl Campos (CA License No. C10482), David Bogstad (CA License No. C21379), and Peter Stackpole (CA License No. C16939) are licensed architects in the State of California and are employees of Loving Campos Associates Architects, Inc., dba LCA Architects Inc., a California Corporation. Please sign below to acknowledge receipt of this contract and initiate this agreement. We thank you for this opportunity to be of service for your project. CA License C10482 CEC:nd/prps153 Attachments: Exhibit A — 2020 LCA Hourly Schedule Exhibit B — Sketches 1 through 5 provided by the City of San Rafael AGREED AND ACCEPTED Authorized Signature Printed Name Date Title Please sign and return one copy of this proposal to initiate the agreement. Bill Guerin May 28, 2021 LCA #119083 — ASR 03 Page 3 of 3 EXHIBIT A LCA ARCHITECTS, INC. 2021 HOURLY FEE SCHEDULE* DESCRIPTION HOURLY RATE Principal $220.00 Associate $190.00 to $200.00 Project Manager $200.00 Construction Manager $155.00 to $190.00 Project Architect $135.00 to $190.00 Quality Control Manager $195.00 Specifications Writer $195.00 Job Captain $125.00 to $135.00 Designer $125.00 to $180.00 CAD Tech $125.00 to $145.00 Project Coordinator $120.00 to $135.00 Administration/Research/Presentations $90.00 to $125.00 Clerical $120.00 Architectural Animation —Preparation of computer generated views, renderings and simulations of architectural interiors and exteriors. Preparation of video "fly-by's," walkthrough's, and other simulations. $175.00/hr. Expert Witness— Review of documents, meetings, site visits, telephone conferences, administration of the documents and materials, research, deposition, testimony, court appearances, and travel time. $500.00/hr. Perspective Sketches and Renderings, Visual Simulations On a Per Drawing Basis Mileage (outside of the Walnut Creek area) **as adjusted by IRS guidelines 0.56/mile** Copies, prints, CADD plots, photography, preparing and compiling .pdf sets, scanning, colored print mounting, long distance phone calls, postage, express mail, and travel outside the Walnut Creek area will be billed on a reimbursable basis: at cost plus 15%. Overtime If overtime is required by staff, to meet a customer's timing request, additional hourly fee charges may apply. California employment law will apply. * Effective 01/01/2021. Subject to change quarterly. 1 C 1 C v i C y s -u D u �o a oa1YSL�i c o� uy°cuo Dw omtm=�e� �n vil I C 0 i Me ,tk RAF,q�! 1, i 2 yo WITH tNk CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: [man Kayani for FG Extension: 3352 Contractor Name: Loving Campos Associates, Architects, Inc. Contractor's Contact: Alena Medina Contact's Email: amedina@lca-architects.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 6/9/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org Mx IKK 2 City Attorney a. Review, revise, and comment on draft agreement 6/10/2021 ❑X LG and return to Project Manager 6/10/2021 Mx LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 6/15/2021 ❑x BG contractor 4 Project Manager Forward three (3) originals of final agreement to 6/15/2021 Nx IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services NX IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 6/15/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed / `17 agreement � = 8 City Attorney Review and approve insurance in PINS and bonds/I7 2,0Z (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and ` forwards copies to Project Manager d d'%