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ED Exclusive Negotiating Agreement; Mixed Use Residential-Retail Development; Admin Extension No. 2RAF,q�! 1 i MEMORANDUM - GOLDSTONE ENA ADMINISTRATIVE EXTENSION ,Tr WITH Pah To: Jim Schutz, City Manager From: Danielle O'Leary, Director of Economic Development and Innovation Date: Monday, June 7, 2021 Subject: Administrative Extension No. 2 - ENA for the Goldstone Project Background: On December 7, 2019, an Agreement to Negotiate Exclusively (ENA) was entered between the City and the Goldstone Team (Developer) to discuss and negotiate in good faith the specifics of a market -hall style mixed-use residential and retail project with automated parking in exchange for a City parking garage. Since then, City staff, including staff from Economic Development, Community Development, Public Works, Parking Services, as well as city consultants, have been hard at work to deliberate some key items of the project, chiefly the design and access of the automated parking system and how that relates to the proposed shared parking. The pandemic that started earlier in 2020 has delayed the timeframe for negotiations, and an extension was approved (Amendment No.1), moving the expiration date of the preliminary stage six (6) months, from June 6, 2020 to December 7, 2020. On December 7, 2020, the 90 -day City Manager Administrative Extension was utilized, and on March 15, 2021, City Council approved Amendment #2 to the ENA agreement, extending discussions until June 6, 2021, and providing the City Manager with one additional administrative extension. Progress and Status: Staff and Goldstone's development team have made great progress towards meeting the ENA goals for the parking garage feasibility determination and project proforma analysis. Watry, the City's parking consultant, has agreed to preliminary feasibility and is in the process of drafting a memo outlining their feasibility determination. Goldstone's team is currently working on the project proforma, and plan on delivering the completed analysis to City by end of June 2021. Once the City is in receipt of the proforma, Keyser Marston, the City's economic consultant, will review and provide a memo of their recommendations and findings to the City. Kate Colin, Mayor • Maribeth Bushey, Vice Mayor • Eli Hill, Councilmember • Rachel Kertz Councilmember • Maika Llorens Gulati, Councilmember Request: Staff believes it is necessary for an Administrative Extension to be granted to continue the negotiations. The City Manager may exercise an Administrative Extension of the ENA totaling no more than ninety (90) days if he determines that both parties have made substantial progress toward meeting the performance milestones identified in the ENA. City staff is requesting the City Manager extend the ENA, which expired on June 6, 2021, an additional ninety (90) days to September 4, 2021. If the City Manager approves of the Administrative Extension, please sign and date below and return to the Economic Development Department. If there are any questions regarding this extension of agreement, please contact Danielle O'Leary x3460. Thank you. Approved on 6 "?' zi Month, Date, Year C JIM kHUTZ ty Manager *Return to Economic Development* When Completed Kate Colin, Mayor • Maribeth Bushey, Vice Mayor • Eli Hill, Councilmember • Rachel Kertz, Councilmember • Maika Llorens Gulati, Councilmember PXA RA f 4 Z 2 �o �iT� wires P r^\� CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Economic Development Project Manager: Danielle O'Leary Extension: x3460 or Cell Phone: (707) 495-3393 Contractor Name: Paul Goldstone Contractor's Contact: Peter Spoerl Contact's Email: peter@rflawllp.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE a. Email PINS Introductory Notice to Contractor N/A Check/Initial 1 Project Manager ❑X 6/7/2021 b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑ 2 City Attorney a. Review, revise, and comment on draft agreement 6/7/2021 and return to Project Manager N/A ❑ b. Confirm insurance requirements, create Job on Department Director PINS, send PINS insurance notice to contractor 6/7/2021 ❑ 3 Approval of final agreement form to send to ® DO Project Manager contractor Forward three (3) originals of final agreement to 4 N/A ❑x Project Manager contractor for their signature 5 When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services ❑X Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 6/7/2021 Attorney with printed copy of this routing form DO 7 City Attorney City Attorney Review and approve hard copy of signed agreementjnTh- Review and approve insurance in PINS, and bonds Q 8 (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized a official 6 10 City Clerk Attest signatures, retains original agreement and forwards Project w copies to Manager