HomeMy WebLinkAboutED Exclusive Negotiating Agreement; Mixed Use Residential-Retail Development; Admin Extension No. 2RAF,q�!
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i MEMORANDUM - GOLDSTONE ENA
ADMINISTRATIVE EXTENSION
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To: Jim Schutz, City Manager
From: Danielle O'Leary, Director of Economic Development and Innovation
Date: Monday, June 7, 2021
Subject: Administrative Extension No. 2 - ENA for the Goldstone Project
Background:
On December 7, 2019, an Agreement to Negotiate Exclusively (ENA) was entered between
the City and the Goldstone Team (Developer) to discuss and negotiate in good faith the
specifics of a market -hall style mixed-use residential and retail project with automated
parking in exchange for a City parking garage.
Since then, City staff, including staff from Economic Development, Community
Development, Public Works, Parking Services, as well as city consultants, have been hard at
work to deliberate some key items of the project, chiefly the design and access of the
automated parking system and how that relates to the proposed shared parking.
The pandemic that started earlier in 2020 has delayed the timeframe for negotiations, and
an extension was approved (Amendment No.1), moving the expiration date of the
preliminary stage six (6) months, from June 6, 2020 to December 7, 2020.
On December 7, 2020, the 90 -day City Manager Administrative Extension was utilized, and
on March 15, 2021, City Council approved Amendment #2 to the ENA agreement, extending
discussions until June 6, 2021, and providing the City Manager with one additional
administrative extension.
Progress and Status:
Staff and Goldstone's development team have made great progress towards meeting the
ENA goals for the parking garage feasibility determination and project proforma analysis.
Watry, the City's parking consultant, has agreed to preliminary feasibility and is in the
process of drafting a memo outlining their feasibility determination.
Goldstone's team is currently working on the project proforma, and plan on delivering the
completed analysis to City by end of June 2021. Once the City is in receipt of the proforma,
Keyser Marston, the City's economic consultant, will review and provide a memo of their
recommendations and findings to the City.
Kate Colin, Mayor • Maribeth Bushey, Vice Mayor • Eli Hill, Councilmember • Rachel Kertz Councilmember • Maika Llorens Gulati, Councilmember
Request:
Staff believes it is necessary for an Administrative Extension to be granted to continue the
negotiations. The City Manager may exercise an Administrative Extension of the ENA
totaling no more than ninety (90) days if he determines that both parties have made
substantial progress toward meeting the performance milestones identified in the ENA.
City staff is requesting the City Manager extend the ENA, which expired on June 6, 2021, an
additional ninety (90) days to September 4, 2021.
If the City Manager approves of the Administrative Extension, please sign and date below
and return to the Economic Development Department. If there are any questions regarding
this extension of agreement, please contact Danielle O'Leary x3460. Thank you.
Approved on 6 "?' zi
Month, Date, Year
C
JIM kHUTZ
ty Manager
*Return to Economic Development*
When Completed
Kate Colin, Mayor • Maribeth Bushey, Vice Mayor • Eli Hill, Councilmember • Rachel Kertz, Councilmember • Maika Llorens Gulati, Councilmember
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Economic Development
Project Manager: Danielle O'Leary Extension: x3460 or Cell Phone: (707) 495-3393
Contractor Name: Paul Goldstone
Contractor's Contact: Peter Spoerl Contact's Email: peter@rflawllp.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION COMPLETED
REVIEWER
DEPARTMENT
DATE
a. Email PINS Introductory Notice to Contractor N/A
Check/Initial
1
Project Manager
❑X
6/7/2021
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
❑
2
City Attorney
a. Review, revise, and comment on draft agreement
6/7/2021
and return to Project Manager
N/A
❑
b. Confirm insurance requirements, create Job on
Department Director
PINS, send PINS insurance notice to contractor
6/7/2021
❑
3
Approval of final agreement form to send to
® DO
Project Manager
contractor
Forward three (3) originals of final agreement to
4
N/A
❑x
Project Manager
contractor for their signature
5
When necessary, contractor -signed agreement
❑x N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑X
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
6/7/2021
Attorney with printed copy of this routing form
DO
7
City Attorney
City Attorney
Review and approve hard copy of signed
agreementjnTh-
Review and approve insurance in PINS, and bonds
Q
8
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
a
official 6
10
City Clerk
Attest signatures, retains original agreement and
forwards Project w
copies to Manager