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Home My WebLink AboutPW Master Services Agreement; Task Order No. 13.1 Spinnaker Point Parking ModificationsCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 13.1 (Amendment to Task Order No. 13) Civil Discipline Spinnaker Point Parking Modifications Contract Amount: $19,000 THIS AMENDMENT TO TASK ORDER No. 13 is entered into orl e20 between the City of San Rafael, a municipal corporation ("City"), and BKF En ineers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perforin professional Surveying + Utilities services for the City. B. Pursuant to the Agreement, on June 15, 2021, the City and Consultant entered into "Task Order No. 13" under which Consultant agreed to perform Civil services in connection with City's Schoen Park Roadway Improvements project, now called the Spinnaker Point Parking Modifications project (City Project No. 11363) (the "Project"), as specified in Exhibit A attached to and included in Task Order No. 13, for a total not to exceed $5,800. C. City now requires geotechnical engineering services for the Project, and the Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 13 as follows: AGREEMENT TO AMEND TASK ORDER NO. 13 1. Section 1 of Task Order No. 13, entitled "Scope of Services," is hereby amended to include the additional services set forth in Consultant's proposal dated August 9, 2021, attached to this Amendment to Task Order No. 13 as Exhibit A and incorporated herein by reference. 2. Section 2 of Task Order No. 13, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Consultant's proposal dated August 9, 2021, attached to this Amendment to Task Order No. 13 as Exhibit A, for an amount of $19,000, changing the total not to exceed to $24,800. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 13 dated June 15, 2021 shall remain valid and shall be in full force. Rev. May 2013 City of San Rafael Alaster Consultant Services Agreement Task Order 4. Signatures. The parties have executed this Amendment to Task Order No. 13, as of the date first written above. CITY O AN L By: im S ltutz, City Nzer Contents approved• Ey: _ P Bill Guerin, Public Works Director Reviewed By 1�By: Robert F. Epstein, City ttorney Exhibits: CONSULTANT Name: Jason Kirchmann Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By: Name: Jean Chen Title: Chief Financial Officer A — Proposal for Schoen Park / Spinnaker Point Dr., dated August 9, 2021 2 Rev. Jan 2019 Exhibit A P-71.7 CONTRACT AMENDMENT PROJECT: Schoen Park / Spinnaker Point Dr. CLIENT: City of San Rafael ADDRESS: 111 Morphew Street San Rafael, CA 95901 ATTN: April Miller VIA ❑ PHONE []MEETING ❑ LETTER N EMAIL TASK WORK DESCRIPTION JOB NO.: 20191470-11 AMENDMENT NO.: 1 PROJECT MGR.: Becky Dower CHANGE REQUESTED BY: BKF Engineers DATE OF REQUEST: August 9, 2021 FEE BASIS ADDITIONAL FEE BKF ENGINEERS 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 2 Prepare Construction Documents (Drawings, Time and Materials $19,000 Estimate, and Bid List) for the widening of Canal Street to accommodate additional on - street parking based on the Schoen Parking Modifications Conceptual Layout exhibit provided by the City on August 3, 2021 and as discussed during an August 6, 2021 meeting with City staff. Project components will include roadway widening, installation of a new pedestrian sidewalk, striping of new diagonal parking stalls on both north side and south side of Canal Street, bioretention area and landscape strip, tree removal and potential tree replacement, and three (3) new street lights. Landscaping improvements (planting and irrigation) will be generally shown and described on plan; no stand -along planting plan or irrigation plan will be prepared. Milestones will include a conceptual design working session with City staff and submittals to the City at 95% and 100% levels of completion. It is assumed that the project specifications will be prepared by the City and that no additional topographic survey will be needed to support design. BKF ENGINEERS 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 �� CONTRACT AMENDMENT Original Contract Value: $5,800 Current Addendum Value: $19,000 New Total: $24,800 COMMENTS: This contract addendum is attached to the Master Consulting Services Agreement between BKF Engineers and City of San Rafael dated December 12, 2019 and Task Order No. 13 Dated June 15, 2020, and is governed by the terms and conditions therein. REASON FOR CHANGE: Client -requested expansion of project scope. BKF Engineers: �~ DATE: August 9, 2021 (Signature) M THE ABOVE DESCRIBED WORK WILL BEGIN UPON RETURN OF THIS SIGNED ADDENDUM ❑ THE ABOVE DESCRIBED WORK IS IN PROCESS BASED UPON YOUR VERBAL REQUEST CLIENT: C"' DATE: (Signature) 08/09/2021 BKF ENGINEERS 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 2p� RAFq�` 1, yo ,rY wl T H P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for JCA Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 8/12/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x IKK 2 City Attorney a. Review, revise, and comment on draft agreement 8/12/2021 ❑x LG and return to Project Manager 8/12/2021 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 8/16/2021 ❑x BG contractor 4 Project Manager Forward three (3) originals of final agreement to 8/16/2021 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services Z IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to PRINT Project Manager Date of City Council approval enter a date. CONTINUE ROUTING PROCESS WITH HARD COPY 6 Forward signed original agreements to City 8/31/2021 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed p123(uZ� agreement 8 City Attorney Review and approve insurance in PINS, and bonds 147-3 /24 LgAl (for Public Works Contracts) 7l 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards 9 �y '�/ copies to Project Manager