HomeMy WebLinkAboutPD Office of Traffic Safety Grant Approval____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: October 4, 2021
Disposition: Resolution 14980
Agenda Item No: 5.e
Meeting Date: October 4, 2021
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Todd Berringer, Lieutenant
City Manager Approval: ______________
TOPIC: OFFICE OF TRAFFIC SAFETY GRANT APPROVAL
SUBJECT: RESOLUTION APPROVING USE OF STATE OF CALIFORNIA OFFICE OF TRAFFIC
SAFETY GRANT FUNDS IN THE AMOUNT OF $105,000 FOR THE “SELECTIVE
TRAFFIC ENFORCEMENT PROGRAM” (“STEP”) GRANT FROM OCTOBER 1, 2021
THROUGH SEPTEMBER 30, 2022, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A GRANT AGREEMENT AND ANY OTHER DOCUMENTS RELATED TO
THE GRANT
RECOMMENDATION:
Staff recommends that the City Council adopt the resolution approving use of State of California Office
of Traffic Safety grant funds in the amount of $105,000 for the “Selective Traffic Enforcement Program”
(“STEP”) grant from October 1, 2021 through September 30, 2022 and authorizing the City Manager to
execute a grant agreement and any other documents related to the grant.
BACKGROUND:
For the past twenty years, the Office of Traffic Safety (OTS) of the State of California has awarded over
two million dollars in traffic safety grants to the City of San Rafael. These grants have included the Marin
County “Avoid the Marin 13” DUI/ DL campaign, Click it or Ticket grants, DUI Mini grants, DUI
Enforcement and Awareness grants, and STEP grants. Each of the grants have provided critical traffic
enforcement and education operations by funding the deployment of officers for DUI / DL checkpoints,
DUI saturation patrols, red light and speed enforcement, seat belt enforcement, and distracted driving
enforcement. As of October 1st, 2016, OTS no longer offers the countywide “Avoid the Marin 13” grants.
The only funding available is through the Selective Traffic Enforcement (STEP) grant program. This
development has greatly reduced our funding for traffic and DUI related enforcement activities.
The San Rafael Police Department (SRPD) currently has two officers assigned full-time to traffic
enforcement. This is down from seven full-time officers in 2007. The San Rafael Police Department has
encouraged patrol officers and traffic officers to conduct enforcement focused on reducing alcohol and
speed-related collisions, along with increased pedestrian and bicycle safety.
ANALYSIS:
OTS has approved a grant of $105,000 to the City of San Rafael. The project goal of this OTS grant is
to reduce the number of persons killed or injured in vehicle collisions involving alcohol, speed, red light
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
violations and other primary collision factors, by implementing “best practice” strategies. Enforcement
and education have shown to be critical in reducing vehicle collisions. The grant will provide the
necessary resources for traffic enforcement and education operations.
The acceptance and implementation of this $105,000 grant is critical to maintain traffic safety levels in
San Rafael. Collision data from years 2018 through 2020 indicated that most of the city’s collisions
occurred due to unsafe turns, speed, red-light violations, and driving under the influence of drugs and/or
alcohol. The Police Department has been challenged for several years to reduce fatal and injury
collisions involving pedestrians and bicyclists. According to the 2018 Office of Traffic Safety Crash
Ranking Results, of similar sized cities, San Rafael had the 7th highest amount of crashes out of 102
surveyed cities for crashes involving bicyclists, 14 of 102 for crashes involving pedestrians, 19 of 102 for
crashes involving pedestrians age 65+ and 27 of 102 for crashes involving bicyclists under the age of 15.
These statistics reflect that San Rafael has a disproportionate amount of crashes involving bicyclists and
pedestrians. As a result, the Police Department recognizes that additional education and enforcement
is needed to reduce these numbers.
The SRPD encourages patrol and traffic officers to conduct focused enforcement for reducing alcohol-,
pedestrian-, and speed-related collisions. However, current staffing levels inherently limit the frequency
by which more proactive traffic enforcement efforts can occur because officers are primarily focused on
responding to emergency calls for service. In calendar year 2019, 13 sworn officers separated from our
police department. In 2020, 5 more sworn officers separated from the Police Department. Most of our
newly hired officers are new to law enforcement and face a learning curve, especially in the area of traffic
safety and DUI investigations.
Should the City Council approve this grant, the San Rafael Police Department will have the resources to
implement numerous enforcement programs including, but not limited to, various safety and awareness
campaigns, enforcement operations, and a program to identify repeat DUI offenders. The grant also
includes funding for officer trainings and enforcement operations for distracted driving, motorcycle safety,
and bicycle/pedestrian safety, among others. See Attachment 2 for a full list of grant-funded programs.
Operations for this grant will be scheduled between October 1, 2021 and September 30, 2022.
The SRPD will report statistics quarterly to the Office of Traffic Safety and the grant will be evaluated by
how well the stated goals and objectives were accomplished.
COMMUNITY OUTREACH:
A significant aspect of this grant is educating the community and increasing awareness regarding traffic
safety. This will be accomplished through press releases and the use of social media. The San Rafael
Police Department has 15,500 Twitter and 11,961 Facebook followers as well as 41,190 subscribers to
updates on Nextdoor and over 2,100 subscribers to press release email notifications.
FISCAL IMPACT:
The grant funding will be included in Grant Fund – Safety (fund #281) and will fund operational expenses
such as overtime costs, travel and training associated with the focused enforcement of traffic safety, up
to the total proceeds of the grant of $105,000.
OPTIONS:
1. Adopt the resolution accepting the $105,000 Office of Traffic Safety STEP grant as submitted.
2. Decline to accept the Office of Traffic Safety grant (The OTS grants require the implementation of all
the grant components for funding to be provided).
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
RECOMMENDED ACTION:
Adopt the resolution approving use of State of California Office of Traffic Safety grant funds in the amount
of $105,000 for the “Selective Traffic Enforcement Program” (“STEP”) grant from October 1, 2021 through
September 30, 2022, and authorizing the City Manager to execute the Grant Agreement and any other
documents related to the grant.
ATTACHMENTS:
1. Resolution
2. Selective Traffic Enforcement Program (STEP) Grant Agreement
RESOLUTION NO. 14980
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING USE OF
STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE
AMOUNT OF $105,000 FOR THE “SELECTIVE TRAFFIC ENFORCEMENT
PROGRAM” (“STEP”) GRANT FROM OCTOBER 1, 2021 THROUGH SEPTEMBER
30, 2022, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT
AGREEMENT AND ANY OTHER DOCUMENTS RELATED TO THE GRANT
Whereas, the State of California, Office of Traffic Safety granted the City of San Rafael
$105,000 in grant funds for the period of October 1, 2021 through September 30, 2022;
and
Whereas, this grant money may be spent to pay overtime costs, travel and equipment
purchase associated with the Selective Traffic Enforcement Program (“STEP”) Grant
Program to mitigate traffic safety program deficiencies and expand onging activity; and
Whereas, to improve traffic safety, the San Rafael Police Department will use the
STEP Grant funds to conduct DUI saturation patrols, distracted driving enforcement,
motorcycle safety enforcement, high collision intersection enforcement, speed
enforcement patrols, and enforcement traffic stops; and
Whereas, the Police Department will use the STEP Grant funds for overtime
personnel costs of Captains, Lieutenants, Sergeants, Corporals, Officers, Community
Service Officers, Dispatchers and Cadets incurred in connection with the enforcement
activities, including training and travel and expenses related to enforcement activities;
and
NOW, THEREFORE BE IT RESOLVED, that the City Council approves the use of
$105,000 in California Office of Traffic Safety grant funds for the City’s “Selective
Traffic Enforcement Program” from October 1, 2021 through September 30, 2022, with
funds to be appropriated in the Safety Grant Fund 281; and authorizes the City
Manager to execute a Grant Agreement and any documents related to the Grant in a
form approved by the City Attorney.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the
San Rafael City Council meeting held on October 4, 2021 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Lindsay Lara, City Clerk
State of California -Office of Traffic Safety
GRANT AGREEMENT
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY
San Rafael
4. AGENCY UNIT TO ADMINISTER GRANT
San Rafael Police Department
5. GRANT DESCRIPTION
3. Grant Period
From: 10/01/2021
To: 09/30/2022
GRANT NUMBER
PT22127
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The funded strategies may include impaired driving
enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt
enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public
awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These
strateQies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $105,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
• Schedule A -Problem Statement, Goals and Objectives and Method of Procedure
• Schedule 8 -Detailed Budget Estimate and Sub-Budget Estimate {if applicable)
• Schedule 8-1 -Budget Narrative and Sub-Budget Narrative (if applicable}
• Exhibit A -Certifications and Assurances
• Exhibit B* -OTS Grant Program Manual
• Exhibit C -Grant Electronic Management System (GEMS) Access
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we
are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR 8. AUTHORIZING OFFICIAL
NAME: Justin Graham ADDRESS: Jim Schutz
TITLE: Sergeant City Manager
EMAIL: 494@srpd.org jim.schutz@cityofsanrafael.org
PHONE: ( 415) 485-3000 (415) 485-3070
ADDRESS: 1400 Fifth Avenue 1400 Fifth Avenue
San Rafael, CA 94901 San Rafael, CA 94901
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: Beth Minka ADDRESS: Barbara Rooney
Police Business Office Administrator Director
412@srpd.org barbara.rooney@ots.ca.gov
( 415) 485-3040 (916) 509-3030
1375 Fifth Avenue 2208 Kausen Drive, Suite 300
San Rafael, CA 94901 Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
9/10/2021 10:21 :11 AM Page 1 of 18
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION
NAME: Carolyn Vu
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION
164AL-22 20.608 0521-0890-101
402PT-22 20.600 0521-0890-101
SAM#: CRDWQSJB4AR1
REGISTERED
ADDRESS: 1400 5th Ave
CITY: San Rafael
ZIP+4: 94901-1943
F.Y. CHAPTER
2021 21/21
2021 21/21
AGREEMENT
TOTAL
STATUTE
BN21
BN21
PROJECTED
EXPENDITURES
$60,000.00
$45,000.00
$105,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
$105,000.00
I CERTIFY upon my own personal knowledge that the budgeted PRIOR AMOUNT ENCUMBERED FOR THIS funds for the current budget year are available for the period and
purpose of the expenditure stated above. AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE
$105,000.00
9/10/2021 10:21 :11 AM Page 2 of 18
State of California -Office of Traffic Safety
GRANT AGREEMENT
Schedule A
1. PROBLEM STATEMENT
GRANT NUMBER
PT22127
The San Rafael Police Department (SRPD) serves the people that live and work in the City of San
Rafael. San Rafael serves as the seat of Marin County and has a population of approximately 58,775
people (US Census 2019). San Rafael also has ten of the top fifteen employers in Marin County.
Business and commerce bring people and vehicles into San Rafael from other areas of the San Francisco
Bay Area. The service population of San Rafael during the day swells to well over 100,000 people. US
Highway 101 and Interstate 580 intersect in San Rafael, providing a substantial volume of traffic during
morning and evening commute hours along with steady traffic flow during non-commute hours. As in other
parts of the San Francisco Bay Area, the traditional commute hours start earlier and conclude well into the
evening. Additionally, 1-580 serves as an alternate route for commuters when Highway 37 is closed due to
flooding or crashes and an alternate route for the San Francisco Bay Bridge when it faces similar
circumstances. These frequent events significantly increase traffic volumes far beyond the surface street's
engineered capabilities.
Much of the traffic is concentrated in the downtown area, which is congested by on and off-ramps
connecting northbound and southbound US 101, plus eastbound/westbound 1-580. The immediate streets
have an arterial effect, serving commuters from neighboring cities and communities on the west side of
Marin County. San Rafael has served as a service and stopping point between the Wine Country to the
north and San Francisco to the south for restaurants, gas stations, and other amenities.
The San Rafael Transit Center, the largest transit center in the County and the North Bay Area, is located in
Downtown San Rafael. Starting in July of 2017, the Sonoma Marin Area Rail Transit (SMART Train) began
operating 38 daily trips from the Sonoma County Airport, through Santa Rosa and Petaluma into Downtown
San Rafael and on to Larkspur Landing, where commuters can connect with the Golden Gate Ferry
Terminal that takes commuters into the City of San Francisco. The addition of the SMART train expanded
the transit center footprint and traffic. Pedestrian traffic to and from the train station has to cross Third Street
to access the transit center.
San Rafael has an additional SMART train station located at the Marin Civic Center. There are 10 grade
crossings within the SRPD jurisdiction. This is a significant concern for the department because there have
been numerous fatal and major injury crashes involving the train with pedestrians, bicyclists, and vehicles in
San Rafael and the communities north of San Rafael.
In 2020, San Rafael had its first two fatal crashes involving the train. One involved a bicyclist that tried to
pass through the grade crossing while the train approached, and the other involving a vehicle that incorrectly
stopped on the wrong side of the road as the train approached.
With the downtown SMART train station, the San Rafael Transit Center, the US 101 ramps into downtown
San Rafael, and the arterial streets of Second Street and Third Street that provide routes to neighboring
cities and communities, it has caused significant congestion with vehicle, bicycle, and pedestrian
traffic. Additionally, all these identified locations are within a block of each other. The proximity of these
specific points has made the intersections that border them the busiest in the city.
One of those is the intersection of Third Street and Hetherton Street. On January 3, 2019, a major SF Bay
Area news radio station, KCBS, reported that the Third and Hetherton Streets intersection is the most
dangerous for pedestrians and bicyclists in the North Bay Area. See https://omny.fm/shows/kcbsam-on-
demand/marin-county-is-among-most-dangerous-for-pedestria for details. This article was published
almost a year before the SMART train extension south into Larkspur Landing was operational. SMART train
operations have increased congestion in the area.
The intersection of Second Street and Hetherton Street, located on the San Rafael Transit Center's
southeast corner and provides access to southbound US-101, was determined to be the busiest intersection
in San Rafael by the Public Works Traffic Enqineerinq Team. Pre-COVID, in March of 2020, the intersection
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had a daily count of 44,413 cars, 42 bicycles, and 481 pedestrian crossings. During the current COVID
stay-at-home restrictions and the most recent count done in December of 2020, the intersection had a daily
count of 35,934 vehicles, 48 bicycles, and 327 pedestrian crossings.
In addition, San Rafael High School and Davidson Middle School are located within 0.5 miles of the transit
center. Most of the student population from both schools walk to the transit center to take public transit or
walk through the downtown area
In 2020, the traffic engineering team also identified the top busiest routes in San Rafael. The study showed
that the #1 route was the east-west running Second and Third Streets, which provide access between
downtown and the neighboring cities of San Anselmo and Fairfax. Second and Third Streets had a daily
average count of 42,672 vehicles combined. It should be noted that Second Street and Third Street are
three-lane one-way streets. The #2 route was Bellam Boulevard between Francisco Boulevard East and
Andersen Drive (located in the southeast portion of the city), with a daily average vehicle count of 29,468
vehicles.
In November of 2019, the long-awaited Richmond-San Rafael Bridge bike/pedestrian path opened, and San
Rafael has seen an increase in bicycle traffic from downtown into the east end of the city.
In the north section of San Rafael, SRPD has observed an increase in traffic crashes involving teen and
elderly drivers.
Crash data from years 2018 through 2020 indicated that most of the city's crashes occur due to unsafe
turns, speed, red-light violations, and driving under the influence. The Police Department has also struggled
for several years to reduce fatal and injury crashes involving pedestrians and bicyclists. According to the
2018 OTS Crash Ranking Results, San Rafael was ranked 7 of 102 for crashes involving bicyclists, 14 of
102 for crashes involving pedestrians, 19 of 102 for crashes involving pedestrians age 65+, and 27 of 102
for crashes involving bicyclists under the age of 15. These statistics reflect that San Rafael has a
disproportionate amount of crashes involving bicyclists and pedestrians. As a result, the Police Department
recognizes that additional education and enforcement is needed to reduce these numbers. The police
department would like to expand its Traffic Enforcement operations from the previous years.
The city's service satisfaction surveys continue to show that the public's #1 concern is traffic and traffic
safety. The Police Department fields ongoing community traffic complaints mostly revolving around speed,
red-light running, vehicles violating pedestrian right of ways, DUI, and reckless driving. With regional stay-
at-home orders, due to the COVID Pandemic creating opportunities for people to work from home, traffic
complaints have significantly increased since people are able to witness daily activity in their neighborhoods.
The San Rafael Police Department has encouraged patrol officers and motor officers to focus on reducing
alcohol and speed-related crashes and increased pedestrian and bicyclist safety. Unfortunately, sworn
personnel availability has significantly diminished due to the city budget, injuries, retirements, and
resignations. At its peak staffing in 2007, the Police Department had 8 officers assigned to the motor/traffic
unit. After the economic downturn in 2008, the motor/traffic unit was cut to just 2 positions when there was
no authorization to backfill police department staffing due to attrition.
In the calendar year 2019, 13 sworn officers separated from the Police Department. In the calendar year
2020, 5 more sworn officers separated from the Police Department. These numbers are unprecedented for
a Police Department of comparable size. The Police Department has been able to hire and backfill most of
the vacancies. In 2020, 10 new officers were hired. Most of the newly hired officers are new to law
enforcement and face a learning curve, especially in traffic safety and DUI investigations.
There are currently two motor officers assigned to the Traffic Unit. At times, they are asked to assist with
essential patrol staffing. This increase in workload has resulted in a significant decrease in proactive traffic
enforcement by motor officers.
Considering current events, such as the pandemic and civil unrest related to police-community relations,
concerns have been raised about operatino DUI Checkpoints. In the interest of safety for the public and
9/10/202110:21:11 AM Page4of 18
personnel, Police Command Staff have not authorized the ability to conduct DUI Checkpoints as of the due
date of this application. However, SRPD has been able to conduct DUI Saturation Patrol operations, which
are safer for the public and staff due to the limited general exposure to each other.
Statistically speaking, the Police Department has found that DUI Saturation Patrol operations are more
effective in locating and apprehending DUI drivers. The Police Department has also used press releases
and social media platforms to highly publicize the DUI Saturation Patrol operations and raise awareness
about DUI with the public. During the 2017-2018 STEP Grant (PT18131) period, there were two DUI
Checkpoint operations that yielded only 20 field sobriety tests being conducted resulting in 4
arrests. Conversely, there were 25 DUI Saturation Patrol operations that yielded 41 field sobriety tests
being conducted and resulting in 14 arrests. Similar statistics were found during the 2018-2019 STEP Grant
(PT19132). There were two DUI Checkpoint operations that yielded 21 field sobriety tests being conducted
resulting in 2 arrests. In comparison, there were 48 DUI Saturation Patrol operations yielding 62 field
sobriety tests and 13 arrests.
2. PERFORMANCEMEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 -0259 hours) fatal crashes.
18. Reduce nighttime (2100 -0259 hours) injury crashes.
B. Objectives:
1. Issue a press release announcing the kick-off of the grant by November 15. The
kick-off press releases and media advisories, alerts, and materials must be
emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
2. Participate and report data (as required) in the following campaigns, National Walk
to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization,
National Distracted Driving Awareness Month, National Motorcycle Safety Month,
National Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA
Summer Mobilization, National Child Passenger Safety Week, and California's
Pedestrian Safety Month.
3. Develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol
and traffic officers to be on the lookout for identified repeat DUI offenders with a
suspended or revoked license as a result of DUI convictions. Updated HOT sheets
should be distributed to patrol and traffic officers monthly.
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety
Testina (SFST) (minimum 16 hours) POST-certified training.
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired
Drivina Enforcement (ARIDE) 16 hour POST-certified training.
6. Send law enforcement personnel to the DRE Recertification training.
7. Conduct DUI Saturation Patrol operation(s).
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Target Number
1
10
12
3
3
1
31
Page 5 of 18
8. Conduct Traffic Enforcement operation(s), including but not limited to, primary 24
crash factor violations.
9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 6
drivers using hand held cell phones and texting.
10. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or 1
during events with a high number of motorcycle incidents or crashes resulting from
unsafe speed, DUI, following too closely, unsafe lane changes, improper turning,
and other primary crash factor violations by motorcyclists and other drivers.
11. Conduct highly publicized pedestrian and/or bicycle enforcement operation( s) in 1 0
areas or during events with a high number of pedestrian and/or bicycle crashes
resulting from violations made by pedestrians, bicyclists, and drivers.
12. Conduct Traffic Safety educational presentation(s) with an effort to reach 1
community members. Note: Presentation(s) may include topics such as distracted
driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger
safety.
3. METHOD OF PROCEDURE
A. Phase 1 -Program Preparation (1 st Quarter of Grant Year)
• The department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of
the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI
convictions. The Hot Sheets may include the driver's name, last known address, DOB,
description, current license status, and the number of times suspended or revoked for DUI. Hot
Sheets should be updated and distributed to traffic and patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high
crash locations.
Media Requirements
• Issue a press release approved by the OTS PIO announcing the kick-off of the grant by
November 15, but no sooner than October 1. The kick-off release must be approved by the OTS
PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the
November 15 deadline to issue a kick-off press release, communicate reasons to your OTS
coordinator and OTS PIO.
B. Phase 2 -Program Operations (Throughout Grant Year)
• The department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant-related activities
•
•
•
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts,
storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO
at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7
days before the scheduled release but at least 3 business days prior to the scheduled release
date for review and approval is appreciated.
The OTS PIO is responsible for the approval of the design and content of materials. The agency
understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any
cost approvals must come from the Coordinator.
Pre-approval is not required when using any OTS-supplied template for media advisories, press
releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is
distributed to the media and public, such as a press release, educational material, or link to social
media post. The OTS-supplied kick-off press release templates and any kickoff press releases
are an exception to this policy and require prior approval before distribution to the media and
public.
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• If an OTS-supplied template, educational material, social media graphic, post or video is
substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval
and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled
release date, but at least 3 business days prior to the scheduled release date for review and
approval is appreciated.
• Press releases, social media posts and alerts on platforms such as NextDoor and Nixie reporting
immediate and time-sensitive grant activities (e.g. enforcement operations, day of event
highlights or announcements, event invites) are exempt from the OTS PIO approval process. The
OTS PIO and your Coordinator should still be notified when the grant-related activity is
happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints,
etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are
embargoed or could impact operations by publicizing in advance are exempt from the PIO
approval process. However, announcements and results of activities should still be copied to the
OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with
"INTERNAL ONLY: DO NOT RELEASE" message in subject line of email.
• Any earned or paid media campaigns for TV, radio, digital or social media that are part of a
specific grant objective, using OTS grant funds, or designed and developed using contractual
services by a subgrantee, requires prior approval. Please send to the OTS PIO at
pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the
scheduled release date.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving
Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints,
etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are
highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters,
scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid
media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS
Coordinator for approval prior to the production or duplication.
• Use the following standard language in all press, media, and printed materials, space permitting :
Funding for this program was provided by a grant from the California Office of Traffic Safety,
through the National Highway Traffic Safety Administration.
• Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or
earned social media campaign grant objective; consult your OTS Coordinator for specifics,
format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in
advance, or when first confirmed, a short description of any significant grant-related traffic safety
event or program, particularly events that are highly publicized beforehand with anticipated media
coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including
any media coverage (broadcast, digital, print) of event within 7 days following significant grant-
related event or program. Media and program highlights are to be reflected in QPRs.
• Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any
educational or informational materials that received PIO approval in a prior grant year needs to
be resubmitted for approval in the current grant year.
• Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the
above requirements might be warranted.
C. Phase 3 -Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and
October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant-funded items, and significant
media activities. Include status of grant-funded personnel, status of contracts, challenges, or
special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
9/10/2021 10:21: 11 AM Page 7 of 18
• Collect, analyze and report statistical data relating to the grant goals and objectives .
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
9/10/2021 10:21 :11 AM Page 8 of 18
State of California -Office of Traffic Safety
GRANT AGREEMENT
Schedule B
FUND NUMBER CATALOG
NUMBER (CFDA}
164AL-22 20.608
402PT-22 20.600
COST CATEGORY
A. PERSONNEL COSTS
Straight Time
Overtime
DUI Saturation Patrols
Benefits AL @, 1 .45%
Traffic Enforcement
Distracted Driving
Motorcycle Safety
Pedestrian and Bicycle Enforcement
Traffic Safety Education
Benefits PT @, 1 .45%
Category Sub-Total
B. TRAVEL EXPENSES
In State Travel
Category Sub-Total
C. CONTRACTUAL SERVICES
Category Sub-Total
D. EQUIPMENT
Category Sub-Total
E. OTHER DIRECT COSTS
Lidar Device
Category Sub-Total
F. INDIRECT COSTS
Category Sub-Total
GRANT TOTAL
9/10/2021 10:21 :11 AM
FUND DESCRIPTION
Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
State and Community Highway
Safety
FUND UNIT COST OR UNITS
NUMBER RATE
164AL-22 $1,907.82 31
164AL-22 $59,142.42 1
402PT-22 $880.00 24
402PT-22 $880.00 6
402PT-22 $880.00 I
402PT-22 $880.00 10
402PT-22 $880.00 I
402PT-22 $36,960.00 I
402PT-22 $2,242.00 I
402PT-22 $2,631.00 2
GRANT NUMBER
PT22127
TOTAL AMOUNT
$60,000.00
$45,000.00
TOTAL COST TO
GRANT
$0.00
$59,142.00
$858.00
$21,120.00
$5,280.00
$880.00
$8,800.00
$880.00
$536.00
$97,496.00
$2,242.00
$0.00
$2,242.00
$0.00
$0.00
$0.00
$0.00
$5,262.00
$5,262.00
$0.00
$0.00
$105,000.00
Page 9 of 18
State of California -Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
PERSONNEL COSTS
BUDGET NARRATIVE
GRANT NUMBER
PT22127
DUI Saturation Patrols -Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Benefits AL @ 1.45% -Total Benefits
1.45% Medicare
Traffic Enforcement -Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Distracted Driving -Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Motorcycle Safety -Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Pedestrian and Bicycle Enforcement -Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
Traffic Safety Education -Overtime for grant funded traffic safety presentations or campaigns conducted by
appropriate department personnel.
Benefits PT @ 1.45% -Total Benefits
1.45% Medicare
TRAVEL ExPENSES
In State Travel -Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative
must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be
claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
Lidar Device -Light detection and ranging device used to measure the speed of motor vehicles. This device
will be used for speed enforcement.
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
Program Income default statement:
There will be no program income generated from this grant.
Enforcement Grant Quota Disclaimer:
Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and
objectives here under.
9/10/2021 10:21:11 AM Page 10 of 18
State of California -Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS
GRANT NUMBER
PT22127
(23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page,
that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State
rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
• 23 U.S.C. Chapter 4-Highway Safety Act of 1966, as amended
• Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94
• 23 CFR part 1300 -Uniform Procedures for State Highway Safety Grant Programs
• 2 CFR part 200 -Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards
• 2 CFR part 1201 -Department of Transportation, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 ( 42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of
race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits
unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and
projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as
amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973 , (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the
basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S .C. 6101 et seq.), (prohibits discrimination on the basis of
age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of
the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid
recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places of public accommodation,
and certain testing) and 49 CFR parts 37 and 38 ;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and
activities with disproportionately high and adverse human health or environmental effects on minority and low-income
populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency
(guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP)
by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access
to programs (70 FR 74087-74100).
The Subgrantee-
• Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race,
color, national origin, disability, sex, age, limited English proficiency, or membership in any other class
protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of,
9/10/202110:21:11 AM Page 11 of 18
or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
program is Federally-assisted;
• Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non-Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with
all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts,
documents, information, facilities, and staff, and to cooperate and comply with any program or compliance
reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non-Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the following
clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees-
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law
or regulation, as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by
the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this
contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding
payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient
complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part;
and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in
every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities
of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of
9/10/2021 10:21 :11 AM Page 12 of 18
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a
State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any
State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying
activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative officials, in accordance with
customary State practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification
set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of
why it cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default or may
pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which
this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of
those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
9/10/2021 10:21: 11 AM Page 13 of 18
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by
the department or agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to
comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to
other remedies available to the Federal government, the department or agency may terminate the transaction for cause or
default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered
Transactions
( 1 ) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph ( 1 )(b) of this certification;
and
( d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered in to. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
9/10/202110:21:11 AM Page 14of 18
department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom
this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower
tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
with which this transaction originated may pursue available remedies, including suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S .C. 313) when
purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal
funds only steel, iron and manufactured products produced in the United States, unless the Secretary of
Transportation determines that such domestically produced items would be inconsistent with the public interest,
that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic
materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal
9/10/202110:21:11 AM Page 15 of 18
funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate
basis and justification for approval by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet
usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEATBELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997,
the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its
employees when operating company-owned, rented, or personally-owned vehicles. The National Highway
Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this
Presidential initiative. For information and resources on traffic safety programs and policies for employers,
please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to
improving the traffic safety practices of employers and employees. You can download information on seat belt
programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at
www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns,
and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT
Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to
decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or
rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government
business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace
safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs
or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other
outreach to employees about the safety risks associated with texting while driving.
9/10/202110:21:11 AM Page 16 of 18
State of California -Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access
Exhibit C
INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS
1. Each agency is allowed a total of FIVE (5) GEMS Users.
GRANT NUMBER
PT22127
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly
Performance Reports (QPRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director must sign this form and return it with the Grant Agreement.
GRANT DETAILS
Grant Number:
Agency Name:
Grant Title:
Agreement Total:
Authorizing Official:
Fiscal Official:
Grant Director:
I CURRENT GEMS USER(S}
1. Justin Graham
Title: Sergeant
Phone: ( 415) 485-3000
Email: 494@srpd.org
9/10/202110:21:11 AM
PT22127
San Rafael Police Department
Selective Traffic Enforcement Program (STEP)
$105,000.00
Jim Schutz
Beth Minka
Justin Graham
Media Contact: Yes
Page 17 of 18
Complete the below information if adding, removing or editing a GEMS user(s)
GEMS User 1 Add as a media contact? Yes D No□ Add/Change 0 Remove Access D
Name Job Title
Email address Phone number
GEMS User 2 Add as a media contact? YesO No □
Add/Change 0 Remove Access D
Name Job Title
Email address Phone number
GEMS User 3 Add as a media contact? YesO No □
Add/Change 0 Remove Access D
Name Job Title
Email address Phone number
GEMS User4 Add as a media contact? YesO No □
Add/Change 0 Remove Access D
Name Job Title
Email address Phone number
GEMS User5 Add as a media contact? YesD No □
Add/Change 0 Remove Access D
Name Job Title
Email address Phone number
Form completed by: Date:
As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access.
Signature Name
Grant Director
Date Title
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