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Home My WebLink AboutFD Hazardous Waste Disposal ServicesDocuSign Envelope ID: 8BFA16C8-F6D1-4285-A15A-8DDA176EF2F0 CleanEarth QUOTE - PROPOSAL October 20, 2021 Jim Schutz City of San Rafael 1375 5th Avenue San Rafael, CA 94901 RE: City of San Rafael Fire Department HHW Mobile Collection Program Dear Jim Schutz, Thank you for providing Clean Earth Environmental Solutions, Inc. (Clean Earth) the opportunity to service your waste management needs. Clean Earth is a leading provider of environmental and regulated waste management solutions. As an industry leader, we provide a strengthened infrastructure and a broad portfolio of services for customers who generate regulated waste in virtually any industry. Customers receive innovative and sustainable solutions that safeguard the environment, protect people and keep their organizations compliant. We look forward to extending our services to your company. Based upon the information you have provided to Clean Earth, the services to be provided are outlined as transportation and disposal services, which can include hazardous waste, pharmaceutical waste, universal waste, lab packs, and other waste handling services. Additionally, other items may apply such as labor and equipment to prepare the waste for shipment and UN approved packaging and supplies for compliant transportation and handling. For the Scope of Work, please see attached and for the pricing schedule please see Pricing Details below. Clean Earth appreciates the opportunity to provide this proposal and we are looking forward to being of service. Please feel free to contact me at 714-714-8596 to discuss this proposal. This proposal must be signed within 60 days of receipt; otherwise a new quote will be reissued. CleanEarth coNrioeNIAL Page 1 of 7 Docu3ign Envelope ID: 86FA16CB-F6D1-4265-A15A-8DDA176EF2F0 CleanEarth Pricing Details: Disposal Pricing Waste Category MG PK Unit Cost Unit of Measure Process Code Flammable Solid DI LP $297.67 DM55 INC14, INC15-D1 Water Reactive/Spent. Combustible (5 TR LP $194.63 DM05 INC15-D2, INC15-W gal) Loosepack-Solvents, Oil -Based Paints, FB LO $175.00 DM55 AF06, AF06 1 etc (PRM) PaintCare • Oil Based Paint FB LO Paintcare ($0.00) N/A N/A Bulk -Solvents, Oil -Based Paints, etc. (gas) FB Bulk $154.56 DM55 AF01 Reactive Cyanides (5 gal) DI gal $291.95 DM05 INC15-B Poison Liquid and Solid; and Class 9 I LP $270.49 DM55 INC25, INC14 F, INC14-P (EHS) Inorganic/Organic Acid NE LP $206.08 DM55 INC14-A, INC20, WAT16- A Inorganic/Organic Base NE LP $206.08 DM55 WAT16-B Organic Peroxides (5 gal. only) DI LP $194.63 DM05 INC15-E2 Neutral Oxidizers TR LP $429.34 DM55 INC11, STAB06-6 Other PCB Waste DI LO $973.17 DM55 PCB01, PCB10 Aerosols FB/RC LO $257.60 DM55 AF08, INC01 Propane Cylinders RC LO $257.60 DM55 REC61 PaintCare- Latex Paint RC LO Paintcare ($0.00) N/A N/A Oil Filters RC LO $125.94 DM55 REC10 Elemental Mercury (5 gal. Containers) RC LP $103.04 DMO5 REC14 Lithium Batteries RC LO $6.07 Per Lb. (Minimums REC09 Apply) NiCad Batteries RC LO $1.09 Per Lb. (Minimums REC11 Apply) CleanEarth CONFIDENTIAL Page 2 of 7 DocuSign Envelope ID. 8BFA16CB-F6D1-4285-A15A-8DDA176EF2FO Earth Fluorescent Light Tubes RC LO $0.17 Per ft. REC06 Asbestos LF LO $170.00 DM55 LF11 Non-RCRA LF LO $228.98 DM55 LF01, LF07, LF08 Household Batteries RC LO $658.32 DM55 REC41, REC24 Equipment/Supply Pricing ITEM UNITS $/UNIT 55 -gal 1A2 Recon Drums EACH $41.73 55 -gal IHI Recon Drums EACH $31.40 UN Tri -W all EACH $66.13 NON UN Tri -Wall PLT $33.06 5 Gal Buckets/w Lids EACH $22.04 1 Pallet of Absorbent EACH $264.50 Vermiculite BAG $31.96 Lab Pack Liner s EACH $6.61 Lab Pack Bo xes EACH $22.04 PH Paper BOX $22.04 Light Tube Boxes EACH $16.53 Drum Liner Rolls ROLL $63.92 Pallets EACH $6.61 E -Manifest Fee EACH $25.00 Labor Pricing ITEM UNITS $/UNIT Chemist/Project Manager HOUR $96.30 Technician HOUR $48.15 CleanEarth CONFIDENTIAL Page 3 of 7 DocuSign Envelope ID: 86FA16CB-F6D1-4265-A15A-8DDA176EF2F0 CleanEafth Event Pricing ITEM UNITS $/UNIT Fixed Cost Event Set -Up EACH (Per Event) $856.00 (Equipment i.e. Bobtail Truck, Tents, Tables) Appointment Scheduling EACH (Per Event) $385.20 Assumptions and Conditions: 1. This section and the terms and conditions apply to this quote. 2. The disposal pricing as listed above is based on the information provided and will be confirmed following receipt of a completed waste profile. All pricing is pending profile approval and/or waste sample analysis. 3. For a complete list of process code specifications, visit: https://www.cleanearthinc.com/sites/default/files/Process-Specifications.pdf 4. A minimum charge of $350 applies to the invoice. S. Transportation, labor and equipment is portal to portal, and requires a four-hour minimum unless otherwise specified. 6. Unless otherwise specified, transportation rates include one hour of loading at the customer facility. Demurrage rates will apply after one hour and will be billed in 15 -minute increments. 7. All invoices are subject to applicable Federal, State, and local taxes & fees as well as an Energy & Insurance recovery charge tied to the National monthly average price for diesel fuel as published by the Department of Energy. https://www.cleanearthinc.com/energy-and-insurance-fees/ CleanEarth CONFIDENTIAL Page 4 of 7 DocuSign Envelope 1D: 8BFA16CB-F6D1-42135-A15A-8DDA176EF2170 CleanFarth Non -Specified Container Conversions Conversion Table Notes • These conversions will apply to all disposal and transportation items priced per container unless quoted separately • Numbers are expressed as a factor of a 55 -gallon drum (e.g., 55 -gallon price x 35% = sell price) Light Weight Containers' REC51-3 1-5 gallon 35% 6-15 gallon 50% 16 30 gallon 75% 100 lbs 31-55 250 lbs 250 lbs • The greater of the conversion factor or location container 56-85 400 lbs 300 lbs 275 lbs 31-55 gallon 1x minimum of $40 will be applied unless quoted a different rate. $75 1. Excludes Lab Pack and Light Weight items 2. Includes: LF06, STAB06-6, series of codes for INC14, INC15 & WAT16 3. Includes: AF17, INC01, INCO2, INC16 4. All other container sizes are case by case (CBC) • Some waste may have a different, typically lower, minimum REC55 $50 85 gallon 1.5x which is reflected on the Non -Standard Minimum table below. • Smaller container sizes can be converted to larger containers using the following steps. 1) Divide the smaller container price Cubic Yard Boxes 4x 250/275 -gallon totes 5x by its conversion factor for the 55 -gallon price (e.g., 5 -gallon Each $25 Minimum Invoice Amount --- price _ 35% = 55 -gallon price). 2) Use the normal conversions 330/350 -gallon totes 6x on the 55 -gallon drum price to convert to other container Hour $116 sizes. Per Pound Standard Minimums Common Containers' Lab Pack Containers'- Light Weight Containers' REC51-3 $5 5 or less 50 lbs 25 lbs 30 lbs 6-15 125 lbs 50 lbs 75 lbs 16-30 175 lbs 110 lbs 100 lbs 31-55 250 lbs 250 lbs 150 lbs 56-85 400 lbs 300 lbs 275 lbs Cubic box / pallet 525 lbs 550 lbs 500 lbs Tote (<300 gal) 1950 lbs -- $75 1. Excludes Lab Pack and Light Weight items 2. Includes: LF06, STAB06-6, series of codes for INC14, INC15 & WAT16 3. Includes: AF17, INC01, INCO2, INC16 4. All other container sizes are case by case (CBC) Non -Standard Minimums Item Code UOM $0 REC51-3 $5 REC60, REC61, REC62, REC63, REC64, REC65 $10 RECO2-xx series and $150 REC05 $15 LF04, REC06, REC27 RECll, REC11-1, REC12, $25 REC16, REC19, REC24, $75 REC42, REC44, REC50, ADMMAN REC55 $50 REC09, REC09-1 Please Note: The greater of the disposal minimum or $40 per container will be charged unless quoted otherwise. Ancillary Charges Item Code UOM <24 Hour URGENT Profile Fee ADMPRORU Each $150 Rejection Fee ADMREJECT Each $75 Manifest Discrepancy/Paperwork Error ADMMAN Each $75 Off Spec/Discrepant—Storage Fee ADMSTOR Day $25 e -Manifest Administration Fee (per manifest) ADMMANFEE Each $25 Minimum Invoice Amount --- Per Invoice $350.00 Demurrage, after 1 -hour loading TRADMDEM Hour $116 Scheduled Pickup Cancellation ADMCAN Each $150 Repacking/Overpacking Fee ADMREPK Each $150 Overpack Handling Fee ADMOVPK Each $50 Technical Lab Pack Review "Flat Rate Fee - $175.00 The flat fee criteria: Each $175 (1.) Excel submitted inventories; (2.) Maximum of 500 inventory items; ADTECHRVW (3.) <5% of items with Trade Names" CleanEarth CONFIDENTIAL Page 5 of 7 DocuSign Envelope ID: 8BFA16C6-F6D1-4265-A15A-8DDA176EF2F0 CleanEafth This Services Agreement ("Agreement") is entered into which the effective date shall be the date of the last signatory hereto, (the "Effective Date") by and between Clean Earth Environmental Solutions, Inc., a Delaware Corporation by and through its subsidiaries or affiliates designated herein ("Clean Earth"), located at 933 First Avenue, Suite 200, King of Prussia, PA 19406, and City of San Rafael Fire Department, a municipal corporation ("Customer"), located at 1375 5th Avenue, San Rafael, CA 94901 t. Sole Terms. All Services, defined below, provided by Contractor to Customer are subject solely to the terms contained herein and any addenda agreed to by the parties in writing and attached hereto (collectively, the "Agreement"). No term or condition on Customer's purchase order or any other instrument, agreement or understanding shall be binding upon Clean Earth unless agreed to by the parties in writing, provided that in the event of a conflict the terms of this Agreement shall prevail. 2. Clean Earth Services. Upon the issuance of a service order, price sheet, statement of work, manifest, proposal, quote or other similar document (collectively, a "Service Schedule'), Clean Earth will provide Customer the services described therein (the "Services"), which are specifically incorporated and made part of this Agreement. 3. Service Fee. Customer agrees to pay Clean Earth for the performance of the Services at the fees or rates set forth in a Service Schedule or, if not specified therein, at Clean Earths standard fees or rates for such Services at the time the Services are rendered. Clean Earth reserves the right to adjust the amount of each Service Fee from time to time, in its sole discretion. Additionally, Clean Earth may adjust the contract price to account for operational changes it implements to comply with changes in law. 4. Payment Terms. Customer agrees to pay the Service Fee and all other amounts due within 30 days of the date of the invoice. Any payments not received by Clean Earth on the due date will be subject to an interest charge on the unpaid balance of 1.5% per month (or the maximum amount allowed by law). All payments must be in immediately available U.S. funds, payments made by credit card may incur additional fees. In addition to Clean Earth's charges for services and products under this Agreement, the Customer shall pay al taxes or other fees imposed or levied by any governmental authority with respect to such services or products. These taxes include al sales, use, excise, occupation, franchise and similar taxes and tax -like fees and charges (but do not include any taxes on Clean Earth's net income). Clean Earth shall cooperate with the Customer to determine the applicability of any exemption certificates that the Customer provides to Clean Earth in a timely manner. 5. Fuel, Environmental and/or Other Surcharge. Customer agrees and acknowledges that Clean Earth may, from time to time, impose and/or adjust a fuel, environmental and/or other surcharge of any amount for any duration, upon mutual agreement by both parties. 5. Term of the Agreement. The term of this Agreement shall commence on the Effective Date and shall continue in effect for thirty-six (36) months or until terminated in accordance with Paragraph 7 below ("Initial Term"). 7. Default & Early Termination for Cause. Either party may immediately terminate this Agreement if the other party fails to cure its breach of this Agreement within 30 days following receipt of written notice of such breach. Notwithstanding anything to the contrary, in the event that Customer fails to pay any amounts owing under this Agreement when due, including by reason of bankruptcy or insolvency Clean Earth may immediately suspend Services or cancel this Agreement in its entirety in its sole discretion. a. Excused Performance. In the event either party is prevented, hindered or delayed from the performance of any act required hereunder by reason of strike, lock -out, acts of God, legal process, failure of power or any other similar reason not directly the fault of such party or by reason of the other party or its agents, then performance of such act shall be excused for the period of delay and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay. 9. Customer Warranties. Customer shall comply with all applicable federal, state and local laws, rules and regulations ("Applicable Laws" and obtain and maintain throughout the term of this Agreement all permits, licenses and other forms of documentation required in order for a generator to comply with such Applicable Laws. Customer agrees to provide MSDS sheets, if available, for each waste related to the Services, on which Sheet there is an accurate and complete description, and which advises Contractor of the hazards and risks presented to persons, property or the environment when exposed to the waste. Customer shall tender only Wastes under this Agreement which conforms to the information provided and Customer represents that it has no knowledge of any constituent or component not specifically identified in the applicable waste profile sheet that increases the nature or the extent of the hazard or risk If Clean Earth determines that any unit of waste received from Customer is non -conforming for any reason, Clean Earth may deem al waste that is tendered or accepted at the same time as the non -conforming unit to be non -conforming for the same reason. Contractor may, in its sole discretion, reject or revoke acceptance of all non -conforming waste or except for processing all or any part of such waste If Contractor accepts non -conforming waste, Contractor shall process the waste at its then prevailing rates. CleanEarth CONFIDENTIAL Page 6 of 7 DocuSign Envelope ID: 8BFA16CB-F6D1-42B5-A15A-8DDA176EF2FO CleanEarth io.LTT,zanc &LC ia_ Cle5r Ea -Lf _ .=n.' =z -.r under =ry5r-7 Al e==l 1= limited Lc m ,.:�nEu jd5rr,==__ ryi iz% ==,7 The le ser iD r_ t _� r l ',the _c _ _J-2�me. ScLLia! J9T=__ 11 Lhv L LSI -L� 5mcunt pafd by C'LI-L:merLc !_le5n _5rih'7-a rthe _`er,.•lce= Ir r the m_ -nth befare Suzh li5bilitvts aS_e__ed o,tre mcrth G �reLerl�InaLlof �:Ttne ^7reemenL, V.1?icFe.e L e5(!t ri0.T,.',.ilti�_ •,1�. {_ et n �.^ F,. I` -ice. -,td'': 311,' 6w. T: ,. Lvl•;a F'.r. N=1 p,_,G p lILL -P_ Li -.=L= 3^r R=-1-177 -E;'- .r-'{1!�hi1.=�+, =,.=1: 15 �lJi�l'I sl` =FE' r-�r `^� Lif i ^! -. ✓• _��_ .F"t t-L�Cr- r.'.Q r'l^ /'�.- DR"^ r i I IM1-1:- ^. �I�L_�k ='dG i.', �..•.t.. — ,...r. Ltr= -�, : r:�,. L;-r,url9= � �LrSu�•I-�� ppGRTU��;ITI=S t^,t=, = Lt�t�y %i' PROC IJi �EI'a `_NT {ter(�C 7 q ! ' fi c:c� FNIC LIN D, .";N er L-.=.41 i ii. l.gca'rnfcafor� Aznorrey,Fees&Col'ecthnCc - Cu_Larr=r _„SII indemr:i y.. ^e`crd 5r.d hcId harrr!le_ Lle,n Z-5rlf^ 5rd its p5rent-,-JbSidErie=, aiitliste=, =Jere -_3 i= 5na' 5=-1�R-,and _=Lh t!'elf re -re rretT:t=r _r. Shy. f Id" oFtc=_rS, 5r;d direst._,_ from 511 !Z_ -es=, li5bilitie-, d5mar 51�-'_ rel _-_ •:pe - " -�•t-e ar,:d c - �— 7-1 pe �e= r=�=, j�d_ nl= =L= ,mrcvdir= re5_cnat!e aLLcrre = - and :cz-3 4c�.Ile�Ll.et,; 'Darr. _e_= ;, .re=J'lar;e ',L• -m s -mm =l 7-r r sLJ� thre5ter.e!d bre5ch Li 13 _re�rrerL Cr its nezli_ence 7-.r vvil -JI mi_c'crdJ�L-. Cu=Lcmir =i'Si1 be re--F7-r=ale �r all ___L- El=cLtcr hereunder; rea=cnable 5tt::�rn_=y7_-eS 3170 t2 Nf5r:iE�Iane-�- sh15,f _reerrent=h511 be = .err,ed b,, ccr_Lrue�j 5rd er-crc•_d it the 15 i:= &:Lite S-- Invih!ch tl-ie S=r:`:_e=are re nd ered. h• -:5 .. le_ here - e I er.^-,rl -- _ r1L CUL r.__5rd L the Cf=II�L = pr!r,dp -t . _ The ro tr up�r: the Ferfcrrr.Erce c-5r;ypr�'.1-;cn _-=thi- greemert, 7-r Lc e.7-, 7-iSe ar,,j rhhtc rprr. Ile_e =r5nted . th5t p5rLL,,Un:derLh!=,°..�reemert.+gill rat be ocn_i.rLie•d :`.�f:`In-L Fri -' cr ?,, =rp �'vt=!cr.arJ --hePrc i=!on _ h5L ,:t_,cr, an L:d^- will ccrunue in full i:.rce and�,��.L. i- any IS'::ird 1:c- be Ille`•5!, invB! , r ciher-`,1Se Jre'r`_� ,:eable lbvan iuj1 _=l cr Sd.rT,Ini-L(2t!,°e bcJ�, &-e ether. ons�.i=!rrS :r -.1I! n.at be a-ems.=d and •%:Ill re'TSIf in =u': `=_= =rd e—ice L. Fra'trl-lrnShere!n b"LTe!r.er e5re e d a = C -r'' -I(='-=r=e e1 `1• I n5tur ire rd ed Tc Jr.ri:� t._r. -instic-r zerce, tier c-tht_ _ _ rr- L v,,fl _Lir.!•. _ Such ter, ir.3ticn `r car-cell5lt.^•r, lrClLlL�ire, :rdltf'uJL Iim [=ti -or Fa r3=raChS i r" and 1 E..:nfr rcviceS is be q=iv=_n by cre parlyrv. the cther he, eurder Tell be =enter 'CerEr-led 1:'•511, RELLIT Receipt Requ_—ted • Crcwen` lah: _ tc, the: per le= 5t IL= ldertFied at 4 e begirnlr= - LhIS . zreemeni. This ^5-reemerL may be = Jred cn =cunLegc mz iri't�l i _eTe'Shall i�rT ane Snd the Sarr!e.^=r`=men- rhl= ' rye renL!T a+'be Sir=� and jelr:et?� e1=ctrcrtc _marStJre 5nd -ha11 h=_ _ the =,5!i!e'�rcc D 5= Si=ned rrar.Li ' � 1 he p5ri;e= irien:dinr ro be le==Ily E jr di, d-.:; her=b-./ eee•_L1te 7-1-15 . re=inerts= u -the d5te belzv, =_ rid f- r==_ertLhat theIrdfadust-Lhi_,.",7reementh=;'ethe3jih=railLCbir7Li'eirr spec-r1.=erut!e= Between: Clean Earth Environmental Solutions, Inc D pocuSigned by: Signature � uj�'r S6A4329A9D51349C. Name Jennifer Wagner Title Account Manager Date: 10/21/21 1 11:47 AM EDT And: City of San Rafael DocuSigned by: Signature 5VA S"" 4A41ED3A4F46450 Name Jim Schutz Title City Manager Date: 10/21/21 1 11:09 AM EDT CleanEarth CONFIDENTIAL Page 7 of 7 DocuSign Envelope ID 8BFA16CB-F6D1-42B5-A15A-8DDA176EF2F0 Scope of Services for Bolinas Event — 2021 1.) Event Locations Clean Earth Environmental Solutions is pleased to assist City of San Rafael Fire Department in selecting and securing locations for the temporary HHW collection events. Each HHW Collection event will be conducted on publicly and/or privately owned facilities. All sites must be readily accessible to the public and contain paved surfaces. Once sites are selected, Clean Earth will be pleased to meet with the site owners to assess concerns and issues with utilization of the site for HHW purposes. Clean Earth will be pleased to stay in contact with the site owner throughout the duration of the project. We will provide evidence of insurance coverage if required. 2.) Permit Acquisition Clean Earth understands that City of San Rafael Fire Department will prepare the permit by rule and submit to the CUPA. A copy of the permit will be included in Clean Earth's work plan the day of the event. :s.) Operations, Health & Safety, and Contingency Plans Clean Earth will be pleased to provide the appropriate site specific Operations, Health & Safety, and Contingency Plans thirty days prior to each scheduled temporary collection events. This plan is reviewed and updated annually and immediately following any significant regulatory or client program changes. The Table of Contents for our standard plan has been included on the following page. The City of San Rafael Fire Department Page 1 DocuSign Envelope ID. 8BFA16CB-F6D1-42B5-A15A-8DDA176EF2F0 City of San Rafael Fire Department Mobile Collection Program Collection Operations, Health & Safety and Contingency Plan Table of Contents Introduction I. Contract Information A. Site Information B. Facility Administrator C. Contractor Information D. Contract Administrator II. Site Work Plan A. Site Set-up B. Collection (Job Description) C. Spill clean-up and secondary containment D. Personal protective equipment (PPE) and decontamination E. Waste Shipment F. Site Closure G. Reusable Exchange Program III. Site Layout A. Site Specifications B. Maps IV. Health and Safety Plan A. Site location B. Description of project C. Site characterization D. Site safety and health responsibility E. Risk analysis by task and associated personal protective equipment F. Training Requirements G. Medical surveillance H. Comprehensive work plan I. Decontamination procedures J. Emergency response plan V. Emergency Contacts VI. Labeling, Marking and Manifesting VII. Labpack Instructions VIII. Bulking Protocol, Evacuation Plan IX. Reporting Forms X. Approvals The City of San Rafael Fire Department Page 2 DocuSign Envelope ID: 8BFA16CB-F6D1-42B5-A15A-8DDA176EF2F0 4.) Equipment & Supplies Clean Earth shall provide all necessary materials required for the proper separation, containerization, handling, storage, transport and disposal of collected materials. Clean Earth shall provide an adequate number of containers, packaging materials and absorbent for on-site bulking of materials. Clean Earth has included a general equipment list. Clean Earth's General Equipment List Items listed below are optional and will be provided as required by each site. ABSORBENT PADS PPE, GLOVE LINERS Safety, Spill ABSORBENT, SUPERFINE PPE, GREEN NITRILE GLOVES ACID/ ALKALINE NEUTRALIZER KITS PPE, PLASTICAPRONS Cleanup and BROOMS, HAND PPE, LABPACK GLOVES Fire Prevention BROOMS, PUSH PPE, SAFETY SHIELDS, GLASSES DECON TUBS PPE, SHOE COVERS DUSTPANS PPE, TYVEK EAR PLUGS RESPIRATORS EMERGENCY EYEWASH RESPIRATOR CARTRIDGES EMERGENCY WARNING HORN RESPIRATOR WIPES FACE SHIELDS SAFETY GLASSES FIRE EXTINGUISHERS, ABC SAFETY SHOWER FIRST AID KIT SHOVELS, FLAT FOR SPILL KITS MERCURY SPILL KITS SPLASH GOGGLES OVERPACKS, 85 GALLON ZIP LOCK BAGS ABSORBENT SUPERFINE DRUM LABELS Waste Packaging CALIFORNIA WASTE MANIFESTS DRUM LINERS 38"X64"X6MM Materials and BULKING FUNNELS LAB PACK PACKING LISTS Supplies CHICKEN WIRE LAND DISPOSAL RESTRICTIONS DRUMS, GALLON 85,55, 30, 10,5 PAINT BOX INVENTORY FORMS DRUM GASKETS PAINT TREES CUBIC YARD BOXES TUBSKIDS FLOURSCENT TUBE BOXES,CYLINDERS 330,275 GAL TOTES STAINLESS/PLASTIC 40/20 YARD BINS AIR COMPRESSOR DRUMS, BUCKETS, TUBS General Operations BARRICADE TAPE DRUM DOLLY Equipment BUNG WRENCH RAZORS AIR COMPRESSOR HOSE SCREWDRIVERS CARTS, UNLOADING/SORTING SHRINK WRAP CONES/DELINEATORS SOCKETS, 15/16 DRUM DOLLY SPATULAS DUCT TAPE SPEED WRENCH GENERATOR SPRAY ADHESIVE HAMMERS, METAL TABLES AND CHAIRS HAMMERS, PLASTIC TENT (20'X40') IMPACT HAMMER WATER, POTABLE PAINT CAN OPENERS WIRE CUTTERS PAINT, SPRAY WRENCH, COMBINATION, 15/16 DISPOSABLE PLACARDS FORKLIFT Unlabeled Waste COLIWASA TUBES OXIDIZER PAPER Identification CRAYONS, RED PEROXIDE PAPER DISPOSABLE CONTAINERS PH PAPER Supplies HAZ CAT KIT PIPETTES, PLASTIC EQUIPMENT VANS TRACTOR RIG Vehicles and STAFF VEHICLES TRANSPORT VANS Equipment TANKERS (VARIOUS) JET RODDER The City of San Rafael Fire Department Page 3 DocuSign Envelope ID: 8BFA16CB-F6D1-42135-A15A-8DDA176EF2170 5.) Turnkey Services The following will summarize our on-site operations, on-site personnel responsibilities, and off- site waste transportation and management plans for a temporary collection event. • Permit applications will be prepared and submitted by the City. • Labor needs and specific equipment requests will be confirmed by the Project Manager. • With the aid of technicians, equipment and materials will be loaded onto equipment trucks the day prior to the event day. • Equipment will be delivered to the site the evening prior to the HHW collection. • Clean Earth staff will complete set-up of the entire site. • Packaging areas will be double lined with 6 mil. visqueen by technicians. • Sorting tables will be lined with visqueen and placed per the set-up plan. • Dumpsters will be lined with dumpster liners and prepared for use. • A decontamination station and break area will be set-up. • Signage (no smoking etc.) and spill response stations will be established. • Waste packaging segregation zones will be established and clearly marked. • Vehicle ingress, egress and queuing will be established and marked with cones. • A full drum staging area will be identified and lined with visqueen. • The site will be ready for operation 1/2 hour prior to the first scheduled appointment. • A site safety meeting will be held prior to event opening conducted by the Clean Earth Project Manager Event Operations Clean Earth will provide staffing for the following event positions/tasks. Unloading (Technician) The unloader will have the following responsibilities. Once the vehicle has stopped, and the engine has been turned off, the unloader will remove the waste material from the vehicle. It will be the responsibility of the unloader to ask the participant the identity of the material being unloaded. Special attention will be given to unlabeled materials, and those with conflicting markings/labels. The unloaders will be careful not to accept any of the materials on the unacceptable list. Lab grade chemicals coming from homeowners or businesses will be identified as they are unloaded as these could be the source of explosives or radioactive materials. Unloaders will only put the materials on the top of the waste carts for movement into and around the facility. It will be the responsibility of the unloader to communicate to the sorters, labpackers, and HazCat personnel any information on the identity of each customer's waste. In the event of an evacuation, like the greeter, the unloading personnel will instruct the customers to exit their vehicles and accompany them to the evacuation assembly area. The City of San Rafael Fire Department Page 4 DocuSign Envelope ID: 8BFA16CB-F6D1-4285-A15A-8DDA176EF2F0 Sorting/Screening (Chemist) Sorting personnel will sort materials from the carts into the appropriate loosepack, labpack, and bulk waste streams. They will utilize their experience with materials management and material cheat sheets to determine the appropriate segregation of each material. The sorting personnel will be responsible for a majority of the facility packaging. Materials will be moved from the screening area to packaging areas and packed by the sorters. Laboratory/Unknown Identification (Chemist) In this area personnel will characterize unknown materials using HazCat techniques. Care will be taken while running these tests that incompatible materials are not mixed, and that the testing apparatus is not creating additional hazards. Persons working in this area will pay close attention to the materials being tested to avoid hazardousreactions. Once identified, the materials will be returned to the sorting area to be packed. It is the responsibility of the HazCat personnel to communicate to the sorting personnel the hazardous nature of the materials being returned. Waste Packaging After screening has occurred, the wastes will be packaged in various. Packaging activities may include bulking latex paints, oil and antifreeze, labpacking pesticide materials or loosepacking oil base paints. Waste Acceptance Protocol Unacceptable Waste Clean Earth's treatment facilities are permitted by the federal and state government to accept most types and hazard classes of waste including dangerouswaste, extremely hazardous waste, liquid, solid and compressed gasses. The few types of waste we are not permitted to handle at HHW sites include: • Explosives or explosive waste, with the exception of surface flares • Ammunition • Biological, biohazard or medical waste • Radioactive waste • Large compressed gas cylinders • Business generated waste (unless CESQG) • Solid Waste (household garbage) • Water Reactives The City of San Rafael Fire Department Page 5 DocuSign Envelope ID: BBFA16CB-F6D1-42B5-A15A-8DDA176EF2F0 • Residents will not be allowed to bring in more than two (2) 30 -gallon size bags of asbestos Clean Earth has the ability to subcontract and manage the above waste streams if they are inadvertently accepted at the facility. Disposal pricing for the above wastes will be on a case by case basis. Site Tear -down Clean Earth prides itself on its ability to ship waste and de -mobilize sites very quickly. This is done for safety as well as for cost control purposes. All collected wastes are shipped from the sites on the date of collection unless specified by a County representative. While wastes are being loaded for shipment, the site will be torn down and returned to its original condition before Clean Earth leaves the site that afternoon or evening. Although de -mobilization is a priority for Clean Earth, the time it actually takes may vary depending on participation and waste volumes. 6.) Waste Management Clean Earth recognizes the commitment to the waste management hierarchy that promotes source reduction, reuse, and recycling above other management methods such as incineration and landfill. Clean Earth will ensure that the most appropriate waste disposal methods are available for the household waste collected. Clean Earth will evaluate each waste stream received on an ongoing basis. We will continually determine the available technologies and our current capacity for managing the waste according to the following hierarchy of waste management practices. 1. Waste reduction 4. Waste treatment 2. Waste recycle 5. Waste Incineration 3. Waste reuse 6. Landfill Clean Earth is committed to these priorities in waste management. We consider all available waste management options in order to manage waste through reduction recycling,or reuse when feasible. When not feasible, Clean Earth additionally offers fuels blending of flammable materials to recover their fossil fuel energy content, and treatment and dischargeof corrosive materials to render them non -hazardous. Both of these offerings allow the generator to avoid the liability associated with the least preferred management methods of incineration or landfilling whenever possible. The table below lists the recommended packaging methods and management for each waste stream anticipated to be handled through the HHW collection event. Waste shall be segregated and packaged according to the requirements of the disposal facility. The City of San Rafael Fire Department Page 6 DocuSign Envelope ID. 8BFA16CB-F6D1-42B5-A15A-8DDA176EF2F0 - .r. r . .. - 14 . • -. Flammable & Poison Flammable solid/liquid Loosepack Fuel Blend Bulked flammable liquids Oil -base paint Bulk Bulk or Loosepack Fuel Blend Fuel Blend Poison (excl. aerosols) Loosepack Destructive Incineration Reactive and explosive Loosepack Destructive Incineration Acid Inorganic acid Labpack Treatment Organic acid Labpack Treatment Base Inorganic base Labpack Treatment Organic base Labpack Treatment Oxidizer Neutral oxidizers Labpack Treatment Organic peroxides Labpack Destructive Incineration Oxidizing acid Labpack Treatment Oxidizing base Labpack Treatment PCB -containing PCB -containing paint Labpack Destructive Incineration Other PCB waste Labpack Destructive Incineration Aerosol Corrosive aerosols Loosepack Destructive Incineration Flammable aerosols Loosepack Fuel Blend/Recycling Poison aerosols Loosepack Destructive Incineration Reclaimable Antifreeze Bulk Recycle Car batteries Palletize Recycle Fluorescent bulbs Loosepack Recycle Latex paint Bulk Recycle Motor oil/oil products Bulk Recycle Oil filters Loosepack Recycle Mercury (metallic) Labpack Recycle Other Household batteries Loosepack Recycle/Landfill Asbestos Loosepack Landfill The City of San Rafael Fire Department Page 7 DocuSign Envelope ID: 8BFA16CB-F6D1-42B5-A15A-8DDA176EF2F0 7.) Invoicing & Reporting Clean Earth offers a simplified approach to packaging, requiring waste be sorted and packaged to D.O.T. requirements, and not beyond, for acceptance into our facilities. Clean Earth will provide the proper shipping papers including manifests, bills of lading (BOL), land disposal restriction forms (LDRs), and labels. Shipping papers will comply with all applicable local, state, and federal regulations including California DTSC, US EPA, and US DOTas well as those specific requirements of the receiving facilities. Clean Earth will provide pre-printed shipping documents available for review prior to shipment. Clean Earth will submit invoicing following each collection event. Each invoice will detail the number of vehicles participating, the quantity and size of containers shipped per waste stream, and the corresponding manifest or bill of lading number and line item. Other pertinent information will be included such as the time period of service. All reporting will be included with our invoice package. Regular reports will include information from the collection event(s) and will cover an array of topics including basic waste volume and types, general participation rates, and program costs. Clean Earth will prepare the Form 303 data for each collection event. The Form 303 will be submitted with invoice and/or annually. Clean Earth is pleased to provide both a hard copy and electronic copy of the Form 303. Scope of Work Clean Earth will provide Labor at the hourly rates listed on the quote proposal. 60 car events are generally run with a team of four staff. Costs Clean Earth will provide the following as fixed rates. Materials to run the event which does not included packaging supplies, as well as the cost to run the appointment system. All costs are reflected in quote proposal including additional materials, supplies, disposal, labor and fixed event pricing. As the City of San Rafael Fire Department is now a part of the PaintCare program, there will be no charge to the Department for any material (latex and oil based paint) shipped under the PaintCare program and any supplies associated with the waste shipped. The City of Son Rafael Fire Deportment Page 8