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Home My WebLink AboutPW Master Services Agreement; Task Order No. 62 VMT SupportCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED FEBRUARY 10, 2020 WITH FEHR & PEERS TASK ORDER NO. 62 Transportation Discipline Project title: VMT Support Contract Amount: $15,000 THIS TASK ORDER is entered into on �! �. , 202�etween the City of San Rafael, a municipal corporation ("City"), and FEHR PEERS, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated February 10, 2020 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated December 1, 2021, as directed by the City. Bob Grandy shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Lauren Davini as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2021 City of San Rafael Haster Consultant Services Agreement Task Order Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. CITY ( il-M Contents approved: By: ge& Gt"ZiL Bill (gerin, Public Works Director Reviewed By By: Robert F. Epstein, Ci Attorney 2 Rev. May 2021 CONSULTANT By: Name: Chris Mitchell Title: President/CEO (if Consultant is a corporation, add signature of second corporate officer) By: Name: Lysa Wollard City of San Rafael Master Consultant Services Agreement Task Order Title: CFO Exhibits: A Scope of work dated December 1, 2021, time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) 3 Rev, May 2021 Exhibit A December 1, 2021 Rafat Raie City of San Rafael 111 Morphew Street San Rafael, CA 94901 FEHR )'PEERS Subject: Proposal to Provide On -Call CEQA VMT Support Services Dear Rafat: Fehr & Peers appreciates the opportunity to submit this proposal to provide on-call VMT support services for CEQA transportation studies for the City of San Rafael. Fehr & Peers will assist City of San Rafael staff in developing strategies to address CEQA VMT transportation impact assessments for projects. WORK PLAN Upon request by City staff, Fehr & Peers will assist staff in the development of approach, methodology, analysis, and/or conclusions related to CEQA VMT transportation impact assessments for CEQA documents for projects. We will review project description information, identify key data needs, and conduct analysis as needed to determine a recommended approach that is consistent with the City's TA Guidelines and takes into account the related OPR VMT Technical Advisory. FEE AND SCHEDULE Fehr & Peers will provide on-call services on a time -and -materials basis up to a maximum budget of $15,000. Invoices will be submitted monthly on a time -and -materials basis. We appreciate the opportunity to submit this proposal. Please do not hesitate to call me at (415) 426-2520 if you have any questions. Sincerely, FEHR & PEERS Bob Grandy, TE Principal P21-2267 345 California Street I Suite 450 1 San Francisco, CA 94104 1 (415) 348-0300 1 Fax (415) 773-1790 www.feliratidpeers.com FEHR'PEERS 2021-2022 (July 2021 through June 2022) Hourly Billing Rates Classification Hourly Rate Principal $220.00 - $350.00 Senior Associate $195.00 - $290.00 Associate $160.00 - $245.00 Senior Engineer/Planner $145.00 - $195.00 Engineer/Planner $115.00 - $170.00 Senior Engineering Technician $135.00 - $200.00 Senior Project Accountant $165.00 - $170.00 Senior Project Coordinator $120.00 - $175.00 Project Coordinator $105.00 - $140.00 Technician $120.00 - $155.00 Intern $90.00 - $110.00 • Other Direct Costs /Reimbursable expenses are invoiced at cost plus 10% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (56 cents per mile as of Jan 2021). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. , RAFq�` 1 s 2 � yo ,TywITH R'�y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann for Lauren Extension: 3352 Contractor Name: Fehr & Peers Contractor's Contact: Bob Grandy Contact's Email: b.grandy@fehrandpeers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 12/8/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®AD 2 City Attorney a. Review, revise, and comment on draft agreement 12/19/2021 ® LG and return to Project Manager 12/19/2021 ® LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 12/20/2021 ® BG contractor 4 Project Manager Forward three (3) originals of final agreement to 12/20/2021 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 12/22/2021 Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 12/27/2021 AD Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 1114 Zpz2 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 1 /Za'Z2- /Lt 9 City Manager/ Mayor Agreement executed by City Council authorized f official 10 City Clerk Attest signatures, retains original agreement and (� forwards copies to Project Manager 1) / bsllc��