HomeMy WebLinkAboutPW Design of Changeable Message Signs and Protected Left Turn PhasingAGREEMENT FOR PROFESSIONAL SERVICES
FOR DESIGN OF CHANGEABLE MESSAGE SIGNS ON SECOND
STREET AND PROTECTED LEFT TURN PHASING AT
POINT SAN PEDRO ROAD AND LOCH LOMOND DRIVE
���T_""his Agreement is made and entered into this 6 day of 7'" ,
20�6y and between the CITY OF SAN RAFAEL (hereinafter "CITY"f, and
KIMLEY-HORN AND ASSOCIATES, INC., a corporation authorized to do business
in California (hereinafter "CONSULTANT").
RECITALS
WHEREAS, the CITY requires the design of adding changeable message signs at two
intersections on Second Street to be tied into the train system to notify drivers when a train is coming
and offer alternative routes; and
WHEREAS, the CITY requires the design of adding changeable message signs at the
protected left -turn design at Point San Pedro Road/Loch Lomond Drive; and
WHEREAS, the CONSULTANT has agreed to render such services.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. Lauren Davini is hereby designated the PROJECT
MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress
and execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONSULTANT. Kevin Aguigui is hereby designated as the PROJECT DIRECTOR
for CONSULTANT. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONSULTANT.
CONSULTANT shall perform the duties and/or provide services as outlined in
CONSULTANT's proposal, dated October 20, 2021, marked as Exhibit A, attached hereto and
incorporated herein.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
follows outlined in Exhibit A.
4. COMPENSATION.
For the full performance of the services described herein by CONSULTANT, CITY shall
pay CONSULTANT for services rendered for a flat fee of $48,500.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONSULTANT.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for one year commencing upon date of execution of this
agreement. Upon mutual agreement of the parties, and subject to the approval of the City Manager
the term of this Agreement may be extended for an additional period of up to one year.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(3 0) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of thus Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONSULTANT in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
Revised 1/29/2020
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONSULTANT in connection with
its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY
or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover
any claims arising out of the CONSULTANT's performance of services under this Agreement.
Where CONSULTANT is a professional not required to have a professional license, CITY reserves
the right to require CONSULTANT to provide professional liability insurance pursuant to this
section.
4. If it employs any person, CONSULTANT shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONSULTANT in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
Revised 1/29/2020
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONSULTANT'S insurance policies
shall be "primary and noncontributory" with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as
ISO form CG20 0104 13.
3. Except for professional
insurance, the insurance policies shall include,
contractual liability and personal injury.
liability insurance or worker's compensation
in their text or by endorsement, coverage for
4. By execution of this Agreement, CONSULTANT hereby grants to CITY
a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against
CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
S. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONSULTANT under this agreement.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONSULTANT's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured patty. At CITY's option,
Reviscd 1/29/2020
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER
or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its
obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification
obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active
negligence or willful misconduct. In addition, the acceptance or approval of the
CONSULTANT's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONSULTANT'S performance of or operations under this Agreement,
CONSULTANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
Revised 1/29/2020
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the Rill period
of time allowed by law.
12. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONSULTANT shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and
hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager: Lauren Davini
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Revised 1/29/2020
TO CONSULTANT's Project Director: Kevin Aguigui
Kimley-Horn and Associates, Inc.
1300 Clay Street, Suite 325
Oakland, CA 94612
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONSULTANT and CITY expressly intend and agree that the status of
CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT
under this Agreement, any monies which CONSULTANT owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
Revised 1/292020
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONSULTANT has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22. SURVIVAL OF, TERMS
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective
successors and assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one document,
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
Revised 1/29/2020
CITY OF SAN RAFAEL
ATTEST:
1 "" LINDSAY LARA, City Cleric
APPROVED AS TO FORM:
L-4, Q Ablc-4o�
;Fk ROBERT F. EPSTEIN, City ttomey
Revised 1/29/2020
CONSULTANT
Title: Vicr IR � ,oE41r_
13
[If CONSULTANT is a corporation, add signature of
second corporate officer]
By:
Name: A�Ey w 14,.qU/ FGA/
Title: III PFS / DewT
Exhibit A
KiHey>Morn
October 20, 2021
Lauren Davini, P.E.
Senior Traffic Engineer
Public Works Department
City of San Rafael
111 Morphew Street, San Rafael, CA 94901
(via emaio
RE: Proposal for the design of Changeable Message Signs on 2nd Street and
Protected Left Turns at Point San Pedro Road and Lock Lomond Drive
Dear Lauren:
We are pleased to provide a Scope of Services and Fee proposal to provide engineering services for
the installation of Changeable Message Signs (CMS) on 2nd Street and Protected Left Turns at the
intersection of Point San Pedro Road and Loch Lomond Drive. Our Scope of Services follows our
understanding of the work that is involved for the installation of CMSs related to the at -grade crossing
in the downtown area and implementation of protected left -turn phasing for the existing left turn
movements on Point San Pedro Road.
PROJECT UNDERSTANDING
This project consists of preparing the detailed designs (construction drawings) for two project locations
including:
o CMSs at 2"1 Street/A Street and 2nd Street/D Street;
o Protected left turn phasing at Point San Pedro Road and Loch Lomond Drive.
The new CMSs will be installed at A Street and D Street for the eastbound traffic to alert vehicles to
use diversion routes for delays related to train activity at the at -grade crossing. It is understood that the
City desires to use CMSs currently In the City's shop and to install the CMSs on City -owned traffic
poles.
The left turn phasing will provide protection for the existing left tum pockets on Point San Pedro Road.
It is understood that the Improvements will require modifications to the signal timing, vehicle detection,
signage, and existing signal poles for both Point San Pedro Road approaches.
It is assumed no modifications will be made to the existing signal poles for the Lochinvar Road and
Lock Lomond Drive approaches, or to any of the existing curb ramps, sidewalks or medians. It is also
assumed there will be no changes to the current intersection striping or geometry.
It is understood that the City will hire a contractor to construct the improvements based on one
combined set of signed and sealed design documents.
Kimley ) Horn
SCOPE OF SERVICES
Page 2
Task 1 — Project Management
This task consists of the development and maintenance of the project schedule, work plan, filing
system, and monthly invoices. We anticipate one initial kick-off meeting with the City to review the
project goals, discuss the proposed project approach, potential design challenges, schedule, and
deadlines. Kimley-Horn will prepare a meeting agenda for this meeting and submit summarized meeting
minutes to the City within one week.
Deliverables
o Monthly Invoices
o Project Schedule and Updates
o Kick-off Meeting Agenda and Notes
Task 2 — Data Collection and Field Investigations
Kimley-Hom will conduct a field review to verify the condition of existing visible equipment and
infrastructure such as existing lane geometry and physical roadway features, curb ramps, driveways,
utilities, streetlights, signage, vehicle detection, and traffic signal features. The field review of the project
intersections will be used to determine the potential location of new poles (if needed) and routing of
proposed electrical conductors and communication cables through existing conduits and pullboxes.
At the 2nd Street locations, we will investigate options for placement of the new CMSs for clear sight
distance. For Point San Pedro and Loch Lomond, our field investigations will investigate the potential
placement of new signal poles and mast arms for the protected left -tum movements.
We have assumed that the City will be able to provide Klmley-Horn with record drawings/as-builts for
existing City owned infrastructure and right-of-way within the project areas. This includes information
for the existing poles that the CMSs may be mounted to and soil properties. We will rely on the
completeness and accuracy of the information provided by the City, and where necessary we will field
verify the Information to the extent possible. In addition, it is assumed that the City will provide turning
movement counts for the Point San Pedro/Loch Lomond intersection.
Using a current utility contact list provided by the City, Kimley-Horn will submit utility request letters to
utility companies with potential facilities in the project vicinity. We anticipate obtaining utility records
from PG&E, Comcast, AT&T, Verizon, and other utility companies known by the City to have facilities
within City limits. We will draft the utility request letters for the City to be placed on City letterhead and
submitted to the utility company. Kimley-Horn will track dates for when letters are submitted and data
is received from all utility companies. Relevant information will be documented in AutoCAD as the utility
data is received.
It is assumed that the existing electrical service will be used for the new CMSs on 2nd Street, as well as
the traffic signal modifications at Point San Pedro/Loch Lomond, and that no new electrical service will
be required. New service applications and PG&E coordination are not included in this scope of work.
llgiVi =1 1300 Clay Street, Suite 325, Oakland, CA 94612
KiHey >) Horn
Page 3
Task 3 — Detailed Design
This task consists of the preparation of structural calculations for the new CMSs on 2nd Street, and
the preparation of the draft and final design plans (construction ready).
Task 3.1 — Structural Calculations
The City has identified the preferred placement of the CMSs to be on the existing mast arm poles for
the eastbound traffic on 2nd Street at A Street and D Street. Once field verified as the optimal location,
Kimley-Horn will prepare structural calculations for the installation of new CMSs mounted to the existing
poles. We will check the existing poles for the additional loading per the most recent AASHTO LTS
Code (2015 Edition).
It is assumed that the City will provide relevant as -built and soil information for the existing poles at
both intersections. If information is not available, assumptions will be made about existing pole and soil
properties. The structural assumptions and calculations will be documented via a brief technical
memorandum to be submitted to the City electronically.
It is understood that the installation of the CMSs may require new signal mast arms at A Street and D
Street depending on the results of the structural calculations on the existing poles. If necessary,
additional calculations may be performed for mounting a CMS on a new Caltrans standard pole.
Deliverable.
o Structural Calculations Technical Memorandum in PDF format
Task 3.2 — Draft and Final Designs
Kimley-Horn will prepare the draft design plans using scaled aerial images of the project limits
supplemented with the record drawings and field investigations and measurements.
The following are the anticipated plan sheets for the project:
1. Cover sheet (one sheet)
2. General notes (one sheet)
3. Traffic signal plans (one sheet per intersection, three total)
4. Traffic signal schedules (one sheet per intersection, three total)
5. Project details (up to two sheets)
This assumes that the designs for the CMSs and protected left -turns will be bid under one construction
package. If necessary, we can split up the designs into two separate packages.
Traffic signal pole and equipment schedules will be filled out for the draft design plans. The design
plans will provide details on the CMS installations at each site including, but not limited to:
o CMS type and size
o CMS locations
o Mounting assemblies and details
o Electrical and communications connections
Ki��// e ey * H
o r n Page 4
o Other installation details as necessary
Kimley-Hom will prepare project cost estimates and specifications utilizing the CMS specifications
provided by the City. The draft design documents will be submitted electronically to the City for review.
Upon receipt of the comments from the City, Kimley-Horn will provide responses to City's comments
on each of the design documents. This task includes up to one virtual meeting to discuss comments
with the City if necessary. Once coordination on comments is complete, Kimley-Horn will document
final responses and prepare the final design plans.
The final plans, technical specifications, and construction cost estimate will be signed and sealed by a
Civil Engineer registered in the State of California. Files will be provided in electronic format (PDF,
Word, and Excel).
Deliverables:
o Responses to City Comments on the Draft Design Plans in PDF format
o Draft and Final Design Plans in PDF format
o Draft and Final Specifications in Word Format with Track Changes
o Draft and Final Estimates in Excel format
ITEMS NOT INCLUDED IN SCOPE OF WORK
The following are items that are not included in this Scope of Work, but can be included if needed.
o Topographic ground -level surrey
o Bidding and construction support
o New service applications and PG&E coordination
o Traffic counts
SCHEDULE
Kimley-Horn will provide our services immediately upon a written Notice to Proceed. We will work with
the City to layout a mutually agreed upon schedule with an understanding that this is an expedited
project. Provided below is a draft schedule which will be refined prior to the notice to proceed.
Structural Calculations Two weeks from Notice to Proceed
Draft PS&E Documents Two weeks from completion of structural calculations
Final PS&E Documents Three weeks from receipt of comments on the draft PS&E documents
FEES AND EXPENSES
Kimley-Horn will provide the professional services outlined in the scope of services above on a time -
and -materials basis for a fee of $48,500. This fee includes labor cost (including indirect expenses) and
direct expenses (travel, tolls, meals, etc.) incurred in performing these services.
1111-Kinli y- o n,co
c hHey}>Morn
Page 5
We note that any services other than those set forth in the Scope of Services will constitute additional
services. Additional services (such as attendance at additional meetings, additional submittals, and
PG&E coordination) shall be performed only with your authorization and be billed on a time -and -
materials basis.
Thank you for the opportunity to provide professional services to the City of San Rafael. Please contact
me at (510) 350-0217 or at kevin.aguigui(cDkimlev-horn.com should you have any additional questions
or need any clarifications.
KIMLEY-HORN AND ASSOCIATES, INC.
Kevin Aguigui, PE, TE, CSEP
Vice President/Senior Engineer
1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann for LD Extension: 3352
Contractor Name: Kimley Horn
Contractor's Contact: Kevin Aguigui Contact's Email: kevin.aguigui@kimley-horn.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step I RESPONSIBLE T DESCRIPTION COMPLETED
DEPARTMENT DATE
1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to
enter a date.
b. Email contract (in Word) and attachments to City 11/16/2021
Attorney c/o Laraine.Gittens@cityofsanrafael.org
2 1 City Attorney
3 1 Department Director
4 1 Project Manager
5 j Project Manager
PRINT
6 1 Project Manager
7 1 City Attorney
8 1 City Attorney
9 City Manager/ Mayor
10 City Clerk
a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
Approval of final agreement form to send to
contractor
Forward three (3) originals of final agreement to
contractor for their signature
When necessary, contractor -signed agreement
agendized for City Council approval * i,
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
$75,000; and for Public Works Contracts that exceed $175,000
Date of City Council approval
CONTINUE ROUTING PROCESS WITH HARD COPY
Forward signed original agreements to City
Attorney with printed copy of this routing form
Review and approve hard copy of signed
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
Agreement executed by City Council authorized
official
Attest signatures, retains original agreement and
forwards copies to Project Manager
11/16/2021
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12/23/2021
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