HomeMy WebLinkAboutHR Fire Mid-Management Personnel Changes____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: January 18, 2022
Disposition: Resolution 15019
Agenda Item No: 5.g
Meeting Date: January 18, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Human Resources
Prepared by:
Cristine Alilovich, Assistant City Manager
City Manager Approval: ______________
TOPIC: FIRE MID-MANAGEMENT PERSONNEL CHANGES
SUBJECT: RESOLUTION APPROVING THE RECLASSIFICATION OF ONE FIRE DEPARTMENT
BATTALION CHIEF POSITION TO A DEPUTY FIRE CHIEF AND ADD A DEPUTY
DIRECTOR OF EMERGENCY MANAGEMENT POSITION
RECOMMENDATION: Adopt Resolution.
BACKGROUND:
The San Rafael Fire Department provides all-hazard Fire/Paramedic service delivery including
structural/wildland firefighting, advanced (ALS) and basic life support (BLS) emergency field care and
transport, hazardous material incident initial response, marine emergency response, fire prevention, and
public education.
The Department operates seven fire stations with 69 operational firefighters, 13 prevention/emergency
personnel, and three administrative staff. This includes the administrative and operational oversight of
the Marinwood Fire Department. The Department serves nearly 70,000 residents in San Rafael,
Marinwood, and portions of unincorporated Marin. Management within the Fire Department is separated
between Operations, Fire Prevention, and Emergency Management, all reporting to the Fire Chief.
ANALYSIS:
Staff have evaluated the organizational structure and design of the Fire Department and determined that
two changes are needed in order to keep pace with the service demands of the community, in particular
with the recent high priority placed on fire prevention and increased volume of emergency medical calls.
Staff are recommending the reclassification of one of the Battalion Chiefs (BC) positions (which serves
in a non-operational/administrative capacity), to a Deputy Fire Chief position.
Deputy Fire Chief
Staff conducted a review of twelve, similar sized local fire agencies to better understand their
organizational structures and how they compare to our Fire Department. The results showed that the City
of San Rafael Fire Department is the only Fire Department that does not have an Operational Deputy
Fire Chief position. Smaller departments with fewer personnel and fire stations all have Deputy Fire Chief
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
positions, leaving San Rafael as an outlier and at a disadvantage operationally and from a retention and
recruitment standpoint. The City currently employs a retired annuitant whose responsibilities are more
closely aligned with a Fire Marshal. This position does not directly support fire suppression and
emergency medical service operations.
Succession planning within a public safety organization suggests that there should be a path that
encourages and supports upward mobility within the organizational structure. In the absence of such a
hierarchy, limited opportunities to train, educate, mentor, and prepare future leaders within the ranks
result. The limited opportunities can have a debilitating effect on otherwise motivated employees to
pursue employment or tenure with an organization that peaks at the rank of BC. Battalion Chief Officers
require one additional step toward the path to executive leadership and this is best accomplished through
the creation of a Deputy Fire Chief position within the organization. The existence of this position serves
to connect the senior staff to the executive staff, while maintaining a supplemental staffing “relief valve”
in the event of a BC long-term absence.
The reclassification of a Battalion Chief position to a Deputy Fire Chief position will provide professional
level administrative staffing and result in the three current Battalion Chiefs reporting directly to the Deputy
Fire Chief. This structure improves span of control and allows the Fire Chief to more effectively manage
the Operations, Fire Prevention, and Emergency Management Divisions, and appoint an acting Chief in
their absence.
Deputy Director of Emergency Management
Currently, the City employs one fixed-term Emergency Manager. This position was originally formed to
improve the City’s disaster and emergency preparedness and prepare the community for a multitude of
risks including, natural disasters, human-made catastrophes, pandemic conditions, transportation
accidents, civil demonstrations/unrest, utility provider generated power disruptions, and more.
The position prepares the City for disasters and emergencies through long range planning, community
training, and training of City personnel. This includes management of the day to day operations within
the City’s Emergency Operation Center (EOC) when active. This task involves coordination with local,
state, and a federal agencies and partners, managing City personnel within the EOC and ensuring critical
needs are met during an emergency. As we’ve seen during recent years between Public Safety Power
Shutoffs (PSPS), wildfires, storms, and a pandemic, it is critical that the City remain prepared and ready
to respond to a host of emergency situations, all of which, are coordinated by the Emergency Manager.
This position was created as fixed term, due to financial limitations to fund an ongoing position. The goal
of the fixed term position was to have the Emergency Manager develop the plans and programs
necessary for the City to implement, which would be implemented by existing City staff. Based on what
we’ve learned through this pandemic, it is clear that committing ongoing funds to this position is critical,
especially in light of the additional volume of work required to address wildfire prevention and
preparedness.
In March 2020, Marin voters including San Rafael residents, voted to approve Measure C, a parcel tax
intended to fund wildfire prevention and preparedness efforts. The Marin Wildfire Prevention Authority
(MWPA) was created to administer and coordinate Measure C programs and funds. When this was the
done, the City moved all MWPA functions under the supervision of the Emergency Manager. This
included Vegetation Management, Defensible Space, and Wildfire Mitigation and Emergency
Preparedness. Responsibilities include hiring, training, supervising, and overseeing all MWPA related
projects in the San Rafael. This expanded role and the subsequent benefit realized by the work done
through the MWPA funding have been instrumental in increasing the City’s wildfire preparedness while
decreasing the risk of devasting wildfires.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Due to the increased responsibility of this position, the City hired a consultant, Municipal Resource Group
(MRG) to conduct a staffing and organizational assessment of the City’s Emergency Services. MRG
reviewed program and staffing needs, developed staffing classifications and compensation, and prepared
findings and recommendations as part of their scope. Analysis was conducted to review the labor market
and relationships within the City’s Fire Department. The recommendation from the assessment was to
create a full-time, permanent Deputy Director of Emergency Management position within the Fire
Department to oversee emergency operations and the MWPA wildfire program, which will allow the City
to continue to be prepared and ready to respond to all emergencies currently and in the future. The
change from Emergency Manager to Deputy Director of Emergency Management is justified by the
increased roles and responsibilities the position will assume moving forward.
Summary of recommendations
Staff recommends that one BC position be reclassified as a Deputy Fire Chief. The BCs are currently
represented by the San Rafael Fire Chief Officers’ Association (SRFCOA) and this position would
become a non-represented mid-management position and not a represented association position. The
SRFCOA were properly noticed regarding this change and are in support of this reclassification request.
If approved, the department would hold an open recruitment to fill the position and all qualified internal
candidates would be encouraged to apply for the position.
Staff also recommends the addition of one Deputy Director of Emergency Management, which would be
non-represented mid-management. The current Emergency Manager (fixed-term) position would be
eliminated with cost savings from that position partially funding the new position. The balance of the
funding for the new position would primarily be funded by Measure C funds in recognition of the additional
duties managing the MWPA program.
Staff recommends that both positions be added to the mid-management salary schedule. All relevant
attachments including job classification/descriptions and salary schedules can be found in the
attachments to this report.
FISCAL IMPACT:
The fiscal impact of the reclassification to a Deputy Fire Chief and the addition of a full-time Deputy
Director of Emergency Management position is $11,139 and $117,451 respectively, for a total of
$128,590. Funding is available between the General Fund and MWPA funds for both changes with the
breakdown outlined in Table 1. There are sufficient funds within the Fire Department’s general and MWPA
funds and new appropriations are not required.
Table 1: Fiscal Impact
Position Changes FTE General Fund MWPA Fund
Delete (Current):
Battalion Chief (SRFCOA) 1.0 $366,616 $0
Emergency Management Manager (fixed-term) 1.0 $165,185 $0
Add/Reclassify to:
Deputy Fire Chief (Mid-management) 1.0 $377,755 $0
Deputy Director of Emergency Management 1.0 $169,582 $113,054
Net: 0.0 $15,536 $113,054
OPTIONS:
The City Council has the following options to consider in this matter:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
• Staff’s recommendation to adopt the resolution.
• Adopt resolution with modifications.
• Direct staff to return with more information.
• Take no action.
RECOMMENDED ACTION: Adopt Resolution to approve the reclassification of a Battalion Chief position
to a Deputy Fire Chief and add a Deputy Director of Emergency Management position.
ATTACHMENTS:
1. Resolution to approve the reclassification of a Battalion Chief Position to a Deputy Fire Chief and
add a Deputy Director of Emergency Management position
2. Deputy Fire Chief Job Description
3. Deputy Director of Emergency Management Job Description
4. Unrepresented Mid-Management salary schedule
RESOLUTION NO. 15019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING THE RECLASSIFICATION OF ONE FIRE
DEPARTMENT BATTALION CHIEF POSITION TO A DEPUTY FIRE
CHIEF AND ADD A DEPUTY DIRECTOR OF EMERGENCY
MANAGEMENT POSITION
WHEREAS, the Administrative Battalion Chief provides Emergency Medical Services
(EMS) training and oversight which are critical functions that are required for a department with
12 probationary firefighter/paramedics; and
WHEREAS, in addition to EMS training and oversight, the current Administrative
Battalion Chief position’s duties and responsibilities have increased since the position was
created in 2017; and
WHEREAS, in addition to the current Administrative Battalion Chief position duties, a
Deputy Fire Chief would provide project management and long-term planning skills, including
implementation of findings from the upcoming EMS System study; and
WHEREAS, staff has reviewed other similarly sized fire departments and found that the
City of San Rafael Fire Department lacks a Deputy Fire Chief position, between the Battalion
Chiefs and Fire Chief, a position found in most similarly sized fire departments, that would
increase efficiency of the overall command structure; and
WHEREAS, a reclassification of a Battalion Chief to Deputy Fire Chief will assist in
recruiting and retaining qualified personnel by providing promotional opportunities within the
department; and
WHEREAS, the City currently employs one fixed-term Emergency Management
Manager; and
WHEREAS, in March 2020, Marin voters approved Measure C, a parcel tax intended to
fund wildfire prevention and preparedness efforts; and
WHEREAS, a Deputy Director of Emergency Management would oversee the
implementation of Measure C funding and continue to prepare the City for all emergencies; and
WHEREAS, the City hired Municipal Resource Group (MRG) to conduct an
organizational assessment of the City’s Emergency Services and their recommendations is the
basis of the change to a full-time position;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael
hereby approves the reclassification of one Battalion Chief to a Deputy Fire Chief and the
addition of one full-time Deputy Director of Emergency Management;
BE IT FURTHER RESOLVED, that the City Council of the City of San Rafael hereby
approves the amendments to the mid-management salary schedule as recommended by staff
and attached to the staff report.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of said
City on Tuesday, the 18th day of January 2022, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
City of San Rafael
Job Class Specification
Job Title: Deputy Fire Chief
SUMMARY
Under direction of the Fire Chief of the San Rafael Fire Department, the Deputy Chief (DC)
plans, organizes, and directs, through subordinate supervisors, a major division of the fire
department; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
This is an executive-level sworn, public safety officer classification with responsibility for a major
division of the Fire Department for the Operations Division. The Deputy Chief exercises
independent judgment in interpreting and enforcing policies of the San Rafael Fire Department.
The Deputy Chief is distinguished from the Battalion Chief in that the Deputy Chief is
responsible for an operations or administrative division, whereas the Battalion Chief manages a
district of several engine and truck companies supervised by Captains. The Deputy Chief is
distinguished from the Fire Chief in that the latter has responsibility for the overall management
of the Fire Department. The Deputy Chief is a member of the Department’s executive
management team. The Deputy Chief receives direction from the Fire Chief and exercises
direction over Battalion Chiefs, subordinate supervisors, and administrative personnel. When
necessary, the Deputy Chief will be required to provide coverage for Battalion Chief vacancies
on an overtime basis.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is intended to
be illustrative and does not represent an exhaustive list of duties and responsibilities.
Incumbents may not perform all duties and responsibilities listed. Other duties may be assigned.
• Plan, organize, coordinate, administer and direct the work of a division of the San Rafael
Fire Department.
• Develop, direct, and monitor the goals, objectives, policies, procedures, and work standards
for the division.
• Plan, delegate, and oversee execution of division programs and activities.
• Direct the preparation and administration of a division budget.
• Interpret department rules and regulations and MOU provisions; participate in labor
negotiations.
• Prepare or review reports for city management, boards, commissions, and other
organizations.
• Prepare, review, and approve reports and various correspondence.
• Counsel subordinates on performance and deficiencies.
• Identify training needs and evaluate existing training programs; develop, conduct, and
observe drills and training programs.
• Make presentations at City meetings, boards, and various community meetings.
• Manage human resources.
• Delegate, coordinate and follow-up on work of subordinates.
• Respond to citizen complaints or inquiries by phone, video, or in person.
• Direct emergency operations using fire ground strategy and tactics and Incident Command
System (ICS) principles.
• Implement emergency plans and post-emergency incident evaluation.
• Participate in joint labor-management and safety committees and make recommendations to
the Fire Chief.
• Administer department-wide inspection programs, pre-fire planning, equipment services,
facilities maintenance, in-service training, and community relations.
• Oversight of Nurse Educator and EMS Best Practices (or similarly assigned) personnel.
• Evaluates the need for new equipment and supplies and prepares and presents budget
requests related to EMS and Operational needs.
• Serve as a liaison to County and Health Maintenance Organizations and Emergency
Medical Services staff including the Medical Director.
• Reviews departmental Emergency Medical Services performance and effectiveness;
formulates programs and/or policies to align with County and State requirements.
• Research and develop special programs and policies.
• Delegate liaison duties for other agencies and media, including requests for mutual aid in
response to emergency situations.
• Drive SRFD vehicles in accordance with California Vehicle Code and SRFD regulations.
• Maintain a high state of morale through a presence of leadership, authority, and direction.
• Participation in countywide Operations Section activities and goals.
• Participate in EOC functions as needed during major emergency incidents.
Knowledge of:
• Extensive technical knowledge of the principles, techniques, strategy, materials, and
equipment used in fire suppression, specialized response, safety, investigation, and
prevention.
• Demonstrated ability and experience managing, planning, coordinating, and administering for
an EMS transport agency (public or private).
• Extensive knowledge of principles of goal setting, consensus building, and leadership.
• Extensive knowledge of principles, modern practices, techniques, and equipment used in all-
risk mitigation and emergency response.
• Acquired knowledge and application of the City’s Together San Rafael guiding principles,
San Rafael Fire Department mission statement, philosophy, short and long-term objectives,
resources, policies, rules, regulations, radio procedures, and professional standards.
• Acquired knowledge of San Rafael city geography, map correspondence, and jurisdiction
boundaries.
Ability to:
• Ability to apply and utilize SRFD resources and external resources provided through the
mutual aid system.
• Ability to analyze problems, exercise independent judgment within general policy guidelines,
and adopt an effective course of action under stressful conditions; to make command
decisions.
• Ability to plan, organize, direct, lead, and coordinate a large group of employees through
subordinate supervisors.
• Ability to employ knowledge and interpersonal skills to quickly obtain essential information
from other officers and the community.
• Ability to drive vehicle safely to and from emergency situations.
• Ability to use vehicle radio, and satellite or cellular telephone to verbally communicate with
Marin County Sheriff’s Office Dispatch Center, other stations and personnel, employing
knowledge of SRFD radio broadcast procedures, City geography, and most expedient
routes to emergency sites.
• Ability to manage time effectively.
• Demonstrated ability to supervise, train, mentor, and evaluate personnel.
• Ability to prepare clear and concise reports using a personal computer.
• Ability to make presentations to various groups and organizations.
• Ability to communicate effectively in both oral and written form.
• Ability to establish effective and collaborative relationships with those contacted in the
performance of duties.
EDUCATION AND/OR EXPERIENCE:
Any combination of education and experience that would provide the required knowledge, skill
and ability outlined above is qualifying. A typical way to obtain such knowledge, skill and ability
is:
A Bachelor’s degree or higher is preferred, and evidence of advanced education and continued
professional training and development is highly desirable. Must possess a track record of
demonstrated leadership, proven accomplishments, and superior performance in the operation
of fire services at a Chief Officer level in a progressive fire agency comparable to or larger than
San Rafael. Experience serving an urban, ethnically, and culturally diverse community is
essential. Experience serving for a minimum of 3 years as a Battalion, Division, or Deputy Fire
Chief (or any successive combination thereof) is required.
LICENSE/CERTIFICATES:
Incumbent in this position is expected to operate automotive vehicles in the performance of
assigned duties. Individuals appointed will be required to maintain a valid Class C California
Driver’s License with Firefighter Endorsement while employed.
Evidence of prior/recent ALS certification or comparable demonstrated administrative
experience managing a public or private transport agency is desired.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use
hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach
with hands and arms and climb or balance. The employee is occasionally required to stoop,
kneel, crouch, or crawl and taste or smell. The employee must regularly lift and/or move up to
10 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required
by this job include close vision, distance vision, color vision, peripheral vision, depth perception,
and ability to adjust focus.
WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. While performing the duties of this job, the employee is frequently exposed to moving
mechanical parts and outdoor weather conditions and frequently works evenings or weekends
and inside environmental conditions. The employee is occasionally exposed to video display
and occasionally works with use of their personal vehicle. The noise level in the work
environment is usually moderate.
Prepared By: Fire
Prepared Date: December 2021
Bargaining Unit: Mid-Management
Approved:
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City of San Rafael
Job Class Specification
Job Title: Deputy Director of Emergency Management
SUMMARY
Under the direction of the City Manager or designee and Fire Chief, the Deputy Director of Emergency
Management manages all aspects of the City's emergency organization in conformity with local, State and
Federal all-risk requirements. The Deputy Director collaborates with the City Manager, Assistant City
Manager, Police Chief, Fire Chief, and other Executive Team members to develop programs and policies
for the effective development, planning, control, and evaluation of City and departmental emergency
management. The Deputy Director coordinates and advises on various emergency management
activities and operations of the City, which may include procedural and organizational improvements,
public outreach, cross-departmental, City-wide, or regional coordination, technology review or other high-
level management functions. The Deputy Director works to educate and empower the whole community
to prepare for disasters. The Deputy Director manages and directs division staff involved in defensible
space, vegetation management, open space management and community outreach. The Deputy
Director also interfaces regularly with Marin Wildfire Prevention Authority (MWPA) including managing
staff and programs funded by MWPA. The Deputy Director provides support to the City Manager,
Assistant City Manager and Fire Chief regarding emergency management projects, policies, goals, and
priorities.
DISTINGUISHING CHARACTERISTICS
This single position class is characterized by the responsibility for leading the City’s emergency
management program including planning, preparation, mitigation, response and recovery. The
incumbent may represent the City Manager (or designee) / Fire Chief on matters of emergency
management or as otherwise authorized. As such, the incumbent uses considerable independent
judgment and discretion in the performance of duties. The Deputy Director provides leadership and
coordinates a comprehensive emergency management process in order to maintain a high level of
readiness, including support of efforts such as emergency preparedness training and guidance to help
reduce the loss of life and property not only of City departments but the whole community.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager (or designee) and Fire Chief under a matrixed
supervision model. Primary supervisor will be the Fire Chief with overall program and policy direction
coming from the City Manager or designee. Exercises direction supervision over management,
professional, technical and administrative personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is intended to be
illustrative and does not represent an exhaustive list of duties and responsibilities. Incumbents may not
perform all duties and responsibilities listed. Other duties may be assigned.
• Assists the City Manager (or designee) / Fire Chief in establishing and achieving citywide priorities,
goals, and objectives for the emergency management program; assists the City Manager (or
designee) / Fire Chief in strategic and long-range planning; sets milestones and implements
quantifiable measurements to measure success of projects.
• Oversees emergency management services and programs; plans, organizes directs and evaluates
emergency preparedness functions and programs; studies and analyzes the community’s
vulnerability to disaster and response capabilities; conducts systematic risk assessments; develops
and implements comprehensive, long–term disaster mitigation plans and programs; coordinates with
other agencies and regional efforts.
• Assures conformity of City OES programs with County, State and Federal requirements; monitors,
reviews, and interprets changes in federal or state laws or regulations that impact the delivery of
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emergency management programs and/or services and directs the implementation of changes to
programs and services.
• Coordinates with the City Manager, Executive Team members, and City staff to support the
Emergency Operations Center (EOC) through a roster of City employees and training/exercises.
• Serves as chief staff advisor during disaster response; may serve as Director of the City Emergency
Operations Center and may serve as an on-call Staff Duty Officer.
• Investigates, researches and institutes best practices in emergency management;
• Provides guidance to department heads and departmental managers on emergency management
matters and best practices.
• Plans, organizes, coordinates, supervises, and evaluates the performance of management,
professional and technical personnel engaged in assigned emergency management activities, directly
or through subordinate levels of supervision; establishes work priorities and performance standards;
ensures compliance with City rules and policies; prioritizes resources and assignments.
• Interviews, selects, and ensures appropriate training and supervision of assigned staff; evaluates
performance in support of the division’s overall objectives; directs, coaches, and guides staff; advises
subordinate managers and supervisors on appropriate handling of employee performance issues;
oversees the professional development of assigned managers and staff.
• Participates in the development, and may oversee the preparation, of the division’s annual budget
and operational improvement plans; ensures appropriate allocation of resources; manages funding
received from MWPA and ensures accountability of funding uses; researches, analyzes, and advises
the City Manager (or designee) / Fire Chief of specific costs and recommendations for programs and
services.
• Conducts high priority and complex work assignments; drafts and presents reports and
recommendations; analyzes programs and services to continually seek program and process
improvements; conducts presentations and trainings.
• Establishes and maintains liaison with appropriate governmental bodies, firms, organizations or
individuals to assist in achieving City objectives and ensuring compliance with appropriate laws in
emergency management.
• Prepares reports and analysis for City Council and City Staff; may represent the City before the City
Council.
• Works with other City departments to advance emergency management needs; serves on
committees to represent the City’s needs; represents the City to external stakeholders, including
community-based organizations, schools, and the public; and acts as a liaison with department
heads, employees, the media, and the public.
• Supports, develops and implements public education and engagement programs regarding
emergency management and various hazards including evacuation planning and preparation; review
and resolves high levels complaints received from the community.
• Coordinates with Emergency Management staff in other cities and special districts on matters of joint
concern.
• Performs related duties as required.
Knowledge of:
• Knowledge of Federal, State, and other codes, laws, regulations, and protocols related to disaster
and emergency management.
• Knowledge of California emergency management practices and procedures.
• Modern equipment and systems utilized in emergency management including the Incident Command
System (ICS), Standardized Emergency Management System (SEMS), and Geographic Information
Systems (GIS), or equivalent systems.
• Conditions leading to major emergencies, their effects, mitigation, response lines, resource
requirements, damage assessment, recovery methods, and safety survival procedures.
• Operation of an Emergency Operations Center.
• Federal and state emergency services programs and funding procedures
• Budgeting principles and practices.
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• Methods, practices and procedures involved in the development of strategic plans.
• Long-range planning principles and practices.
• Knowledge of principles of supervision.
• Principles of management.
• Principles of organization, administration, and personnel management.
• Selecting and paying consultants.
Ability to:
• Organize, implement and direct emergency management operations and activities.
• Ability to work well with people, to research information, and to collect and analyze data.
• Ability to achieve the professional confidence of others and to elicit cooperation from others.
• Ability to coordinate a variety of complex tasks simultaneously.
• Ability to use public presentation and writing skills to communicate effectively and to assimilate and
understand information, in a manner consistent with the essential job functions.
• Strong mediation and conflict resolution skills.
• Ability to make sound decisions in a manner consistent with the essential job functions.
• Ability to maintain mental capacity which allows the capability to exercise sound judgment and
rational thinking under dangerous and stressful circumstances, evaluate various options and
alternatives and choose an appropriate and reasonable course of action, and demonstrate intellectual
capabilities during difficult situations.
• Interpret and apply Federal, State and local laws.
• Communicate effectively, verbally and in writing.
• Maintain a flexible, cooperative customer service attitude and work well with other departments.
• Manage a cadre of emergency management professionals and paraprofessionals.
• Manage a budget and supervise staff.
EDUCATION AND/OR EXPERIENCE:
Any combination of education and experience that would provide the required knowledge, skill and ability
outlined above is qualifying. A typical way to obtain such knowledge, skill and ability is:
A Bachelor’s Degree in emergency management, public safety, business, or public administration, or a
closely related field. A Master’s Degree in emergency management is desirable. Six years of
increasingly responsible experience performing emergency management, law enforcement, fire/EMS or
related field preferably including supervisory/management experience. Completion of required Federal
Emergency Management Agency (FEMA) courses: IS 100, 200, 300, 700, and 800. Possession of an
Associate or Certified Emergency Manager Credential from the International Association of Emergency
Managers or similar State credential is desirable. Ability to obtain a valid California Driver’s License upon
hire
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The
employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands
and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50
pounds. Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
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The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly
works near video display. The employee is exposed to outside weather conditions from time to time. The
noise level in the work environment is usually moderate.
Prepared By: MRG Consulting
Prepared Date: December 2021
Bargaining Unit: Mid-Management
Approved:
Revised Date:
Revised By:
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2202 Assistant Public Works Director / City Engineer 12,029$ 12,631$ 13,262$ 13,925$ 14,621$
2302 Chief Building Official 11,179$ 11,738$ 12,325$ 12,941$ 13,588$
4203 Civic Design Manager 9,910$ 10,405$ 10,926$ 11,472$ 12,045$
2122 Code Enforcement Supervisor 7,553$ 7,930$ 8,327$ 8,743$ 9,180$
4204 Data & Infrastructure Manager 10,974$ 11,522$ 12,098$ 12,703$ 13,338$
1105 Deputy City Attorney I 10,131$ 10,637$ 11,169$ 11,728$ 12,314$
1109 Deputy City Attorney II 11,170$ 11,728$ 12,315$ 12,931$ 13,577$
TBD Deputy Director of Emergency Management 12,029$ 12,631$ 13,262$ 13,925$ 14,621$
TBD Deputy Fire Chief 13,556$ 14,234$ 14,946$ 15,693$ 16,478$
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2128 Economic Development Manager 10,095$ 10,600$ 11,130$ 11,686$ 12,271$
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2138 Housing Manager 10,330$ 10,847$ 11,389$ 11,959$ 12,557$
2107 Human Resources Operations Manager 9,041$ 9,493$ 9,968$ 10,466$ 10,989$
2208 Operations and Maintenance Manager 9,856$ 10,349$ 10,867$ 11,410$ 11,981$
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2703 Parking Services Manager 9,181$ 9,640$ 10,122$ 10,628$ 11,159$
7312 Parks Superintendent 9,000$ 9,450$ 9,923$ 10,419$ 10,940$
2116 Planning Manager 10,330$ 10,847$ 11,389$ 11,959$ 12,557$
4206 Product Manager 9,910$ 10,405$ 10,926$ 11,472$ 12,045$
8103 Recreation Supervisor 7,694$ 8,079$ 8,483$ 8,907$ 9,352$
2206 Senior Civil Engineer (SRSD) 10,639$ 11,171$ 11,729$ 12,316$ 12,932$
7317 Senior Code Enforcement Supervisor 8,337$ 8,753$ 9,191$ 9,651$ 10,133$
2101 Senior Management Analyst I 7,382$ 7,751$ 8,139$ 8,546$ 8,973$
2105 Senior Management Analyst II 8,789$ 9,229$ 9,690$ 10,175$ 10,683$
2203 Senior Project Manager 9,171$ 9,629$ 10,111$ 10,616$ 11,147$
8102 Senior Recreation Supervisor 8,492$ 8,917$ 9,363$ 9,831$ 10,322$
7310 Sewer Maintenance Superintendent 9,000$ 9,450$ 9,923$ 10,419$ 10,940$
7311 Street Maintenance Superintendent 9,000$ 9,450$ 9,923$ 10,419$ 10,940$
2150 Sustainability Program Manager 7,408$ 7,778$ 8,167$ 8,576$ 9,005$
SAN RAFAEL UNREPRESENTED MID-MANAGEMENT
SALARY SCHEDULE
Effective January 18, 2022
Grade Position A B C D E
7315 Accounting Manager 9,692$ 10,177$ 10,685$ 11,220$ 11,781$
2400 Assistant Library and Recreation Director 10,971$ 11,519$ 12,095$ 12,700$ 13,335$
2202 Assistant Public Works Director / City Engineer 12,450$ 13,073$ 13,726$ 14,413$ 15,133$
2302 Chief Building Official 11,570$ 12,149$ 12,756$ 13,394$ 14,064$
4203 Civic Design Manager 10,068$ 10,572$ 11,100$ 11,655$ 12,238$
2122 Code Enforcement Supervisor 7,674$ 8,057$ 8,460$ 8,883$ 9,327$
4204 Data & Infrastructure Manager 11,149$ 11,707$ 12,292$ 12,907$ 13,552$
1105 Deputy City Attorney I 10,485$ 11,010$ 11,560$ 12,138$ 12,745$
1109 Deputy City Attorney II 11,561$ 12,139$ 12,746$ 13,383$ 14,052$
TBD Deputy Director of Emergency Management 12,450$ 13,073$ 13,726$ 14,413$ 15,133$
TBD Deputy Fire Chief 14,099$ 14,804$ 15,544$ 16,321$ 17,137$
2120 Deputy Fire Marshall 9,848$ 10,340$ 10,857$ 11,400$ 11,970$
2135 Deputy Public Works Director 11,311$ 11,877$ 12,470$ 13,094$ 13,749$
7313 Economic Development Coordinator 9,502$ 9,977$ 10,476$ 11,000$ 11,550$
2128 Economic Development Manager 10,448$ 10,971$ 11,519$ 12,095$ 12,700$
7117 Emergency Services Manager 9,271$ 9,734$ 10,221$ 10,732$ 11,269$
2138 Housing Manager 10,743$ 11,281$ 11,845$ 12,437$ 13,059$
2107 Human Resources Operations Manager 9,403$ 9,873$ 10,366$ 10,885$ 11,429$
2208 Operations and Maintenance Manager 10,251$ 10,763$ 11,301$ 11,867$ 12,460$
2208 Operations and Maintenance Manager (SRSD) 10,251$ 10,763$ 11,301$ 11,867$ 12,460$
2703 Parking Services Manager 9,502$ 9,977$ 10,476$ 11,000$ 11,550$
7312 Parks Superintendent 9,360$ 9,829$ 10,320$ 10,836$ 11,378$
2116 Planning Manager 10,743$ 11,281$ 11,845$ 12,437$ 13,059$
4206 Product Manager 10,068$ 10,572$ 11,100$ 11,655$ 12,238$
8103 Recreation Supervisor 7,964$ 8,362$ 8,780$ 9,219$ 9,680$
2206 Senior Civil Engineer (SRSD) 11,011$ 11,562$ 12,140$ 12,747$ 13,384$
7317 Senior Code Enforcement Supervisor 8,470$ 8,893$ 9,338$ 9,805$ 10,295$
2101 Senior Management Analyst I 7,677$ 8,061$ 8,464$ 8,888$ 9,332$
2105 Senior Management Analyst II 9,141$ 9,598$ 10,078$ 10,582$ 11,111$
2203 Senior Project Manager 9,446$ 9,918$ 10,414$ 10,935$ 11,481$
8102 Senior Recreation Supervisor 8,790$ 9,229$ 9,690$ 10,175$ 10,684$
7310 Sewer Maintenance Superintendent 9,360$ 9,829$ 10,320$ 10,836$ 11,378$
7311 Street Maintenance Superintendent 9,360$ 9,829$ 10,320$ 10,836$ 11,378$
2150 Sustainability Program Manager 7,704$ 8,090$ 8,494$ 8,919$ 9,365$
SAN RAFAEL UNREPRESENTED MID-MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2022
Grade Position A B C D E
7315 Accounting Manager 10,080$ 10,584$ 11,113$ 11,668$ 12,252$
2400 Assistant Library and Recreation Director 11,355$ 11,923$ 12,519$ 13,145$ 13,802$
2202 Assistant Public Works Director / City Engineer 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
2302 Chief Building Official 11,975$ 12,574$ 13,202$ 13,863$ 14,556$
4203 Civic Design Manager 10,229$ 10,741$ 11,278$ 11,842$ 12,434$
2122 Code Enforcement Supervisor 7,796$ 8,186$ 8,595$ 9,025$ 9,477$
4204 Data & Infrastructure Manager 11,328$ 11,894$ 12,489$ 13,113$ 13,769$
1105 Deputy City Attorney I 10,852$ 11,395$ 11,965$ 12,563$ 13,191$
1109 Deputy City Attorney II 11,965$ 12,564$ 13,192$ 13,852$ 14,544$
TBD Deputy Director of Emergency Management 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
TBD Deputy Fire Chief 14,663$ 15,396$ 16,166$ 16,974$ 17,823$
2120 Deputy Fire Marshall 10,193$ 10,702$ 11,237$ 11,799$ 12,389$
2135 Deputy Public Works Director 11,707$ 12,292$ 12,907$ 13,552$ 14,230$
7313 Economic Development Coordinator 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
2128 Economic Development Manager 10,814$ 11,355$ 11,923$ 12,519$ 13,145$
7117 Emergency Services Manager 9,595$ 10,075$ 10,579$ 11,108$ 11,663$
2138 Housing Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
2107 Human Resources Operations Manager 9,779$ 10,268$ 10,781$ 11,320$ 11,886$
2208 Operations and Maintenance Manager 10,661$ 11,194$ 11,754$ 12,341$ 12,958$
2208 Operations and Maintenance Manager (SRSD) 10,661$ 11,194$ 11,754$ 12,341$ 12,958$
2703 Parking Services Manager 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
7312 Parks Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
2116 Planning Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
4206 Product Manager 10,229$ 10,741$ 11,278$ 11,842$ 12,434$
8103 Recreation Supervisor 8,242$ 8,654$ 9,087$ 9,541$ 10,019$
2206 Senior Civil Engineer (SRSD) 11,397$ 11,966$ 12,565$ 13,193$ 13,853$
7317 Senior Code Enforcement Supervisor 8,605$ 9,036$ 9,487$ 9,962$ 10,460$
2101 Senior Management Analyst I 7,985$ 8,384$ 8,803$ 9,243$ 9,705$
2105 Senior Management Analyst II 9,507$ 9,982$ 10,481$ 11,005$ 11,555$
2203 Senior Project Manager 9,729$ 10,216$ 10,726$ 11,263$ 11,826$
8102 Senior Recreation Supervisor 9,097$ 9,552$ 10,030$ 10,531$ 11,058$
7310 Sewer Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
7311 Street Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
2150 Sustainability Program Manager 8,013$ 8,413$ 8,834$ 9,275$ 9,739$
SAN RAFAEL UNREPRESENTED MID-MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2023