HomeMy WebLinkAboutLR California State Preschool Program Continued Funding Application____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: January 18, 2022
Disposition: Resolution 15021
Agenda Item No: 5.i
Meeting Date: January 18, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Library and Recreation
Prepared by: Kelly Albrecht,
Senior Recreation Supervisor
City Manager Approval: ______________
TOPIC: CALIFORNIA STATE PRESCHOOL PROGRAM CONTINUED FUNDING
APPLICATION
SUBJECT: RESOLUTION AUTHORIZING THE SENIOR RECREATION SUPERVISOR-CHILD
CARE TO SUBMIT AN APPLICATION TO THE CALIFORNIA DEPARTMENT OF
EDUCATION FOR A GRANT TO PROVIDE CHILD CARE AND DEVELOPMENT
SERVICES FOR FISCAL YEAR 2022-2023, AND IF GRANTED, TO SIGN ALL
NECESSARY GRANT DOCUMENTS
RECOMMENDATION:
Adopt a resolution authorizing the Senior Recreation Supervisor-Child Care to submit an application on
behalf of the City of San Rafael to the California Department of Education for a grant to provide preschool
services at Pickleweed Preschool for fiscal year 2022-2023, and if granted, to sign all necessary grant
documents.
BACKGROUND:
California State Preschool Programs (CSPP) contractors who wish to be considered for continued
funding for fiscal year 2022-2023 must complete the continued funding application in a timely manner.
CSPP contractors who apply for and are approved for continued funding for services for FY 2022-2023
will be automatically renewed in accordance with all applicable federal and state laws as well as California
State Preschool Funding Terms and Conditions and Program Requirements that will be incorporated into
the 2022-2023 Contract.
ANALYSIS:
Pickleweed Preschool has been providing preschool services since 1997. The program relies on the
renewal of the California State Preschool contract, to provide no-cost preschool services for income
eligible families.
FISCAL IMPACT:
The City is seeking grant funding from the California Department of Education for the preschool program
at Pickleweed Preschool. The preschool program’s estimated budget for fiscal year 2022-2023 is as
follows:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Program Budgeted Expenditures FY 2022-23: $434,398
Program Budgeted Revenues FY 2022-23:
California State Department of Education State Preschool Program $248,509
First 5 Marin $104,017
Community Development Block Grant (Federal) $21,500
Safety Net (Marin Child Care Council) $20,000
Available Fund Balance _$40,372
$434,398
This important funding from the California Department of Education is essential for the City to continue
to provide the preschool program at Pickleweed Preschool.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution as proposed, to apply to the California Department of Education for grant
funding and to authorize the Senior Recreation Supervisor-Child Care to sign contract documents.
2. Do not adopt the resolution, resulting in the City declining the opportunity to submit a grant
application to the California State Department of Education.
RECOMMENDED ACTION:
Adopt a resolution authorizing the Senior Recreation Supervisor-Child Care to submit an application on
behalf of the City of San Rafael to the California Department of Education for a grant to provide preschool
services at Pickleweed Preschool for fiscal year 2022-2023, and if granted, to sign all necessary grant
documents.
ATTACHMENTS:
1. Resolution
2. Continued Funding Application Fiscal Year 2022-2023
RESOLUTION NO. 15021
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE SENIOR
RECREATION SUPERVISOR-CHILD CARE TO SUBMIT AN APPLICATION TO THE
CALIFORNIA DEPARTMENT OF EDUCATION FOR A GRANT TO PROVIDE CHILD CARE
AND DEVELOPMENT SERVICES FOR FISCAL YEAR 2022-2023, AND IF GRANTED, TO
SIGN ALL NECESSARY GRANT DOCUMENTS
WHEREAS the City operates the Pickleweed Preschool at the Pickleweed
Children’s Center; and
WHEREAS the City desires to provide no-cost preschool programming to low-
income families from East San Rafael through programming at the Pickleweed Children’s
Center; and
WHEREAS, the State of California has awarded the City of San Rafael funds for
subsidy of the Pickleweed Preschool Program since 1997; and
WHEREAS the City wishes to apply to the California Department of Education for
a grant for the purpose of providing childcare and development services at Pickleweed
Preschool for Fiscal Year 2022-2023, and to authorize City staff to sign contract
documents if the grant is awarded to the City;
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of San
Rafael does hereby authorize the Senior Recreation Supervisor-Child Care to submit an
application to the California Department of Education for a grant for the purpose of
providing childcare and development services for the Pickleweed Preschool in Fiscal Year
2022-2023, and if the grant is approved, authorizes the Senior Recreation Supervisor -
Child Care to execute all grant contract documents in a form approved by the City
Attorney.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of
the City of San Rafael held on Tuesday, the 18th day of January 2022 by the following vote,
to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Lindsay Lara, City Clerk
California Department of Education
Early Education Division
ATTACHMENT 2
EED-3704
CFA FY 2022-23
California State Preschool Program
Continued Funding Application Fiscal Year 2022-23
California State Preschool Program (CSPP) contractors who wish to be considered for
continued funding for fiscal year (FY) 2022-23 must read the accompanying
instructions and fully and accurately complete this application for continued funding.
Instructions may be accessed on the Continued Funding Application (CFA) web page
at: https://www.cde.ca.gov/sp/cd/ci/cfaforms2223.asp.
Please note that CSPP contractors have no vested right to a subsequent contract.
Completion of this CFA does not guarantee a renewal of funding. Upon completion of
this CFA the California Department of Education (COE) will review the application and
may contact your agency seeking additional information. If the COE determines your
agency will not be renewed for a subsequent contract year, you will be notified in writing
no later than April 7, 2022, pursuant to the California Code of Regulations, Title 5 (5
CCR). CSPP contractors who apply for and are approved for continued funding do not
need to sign a contract with the COE to provide CSPP services for FY 2022-23, as
contracts will be automatically renewed in accordance with all applicable federal and
state laws as well as all CSPP Funding Terms and Conditions and Program
Requirements that will be incorporated into the 2022-23 CSPP contract. By signing this
CFA, the CSPP contractor is indicating that it wishes to automatically renew the CSPP
contract for FY 2022-23 and is willing to, and does accept, all of the terms and
conditions of the CSPP contract, which will be provided to the CSPP contractor no later
than June 1, 2022. The CSPP contractor may reject the FY 2022-23 CSPP contract by
providing the COE with a written notice no later than July 1, 2022. Instructions on how to
provide written notice of rejection of the terms of the new FY 2022-23 contract will be
provided in forthcoming communication, on or before June 1, 2022, to CSPP
contractors.
Failure to submit the CFA in a timely manner shall constitute as a notice to the COE of
the intent to discontinue services at the end of the current contract year, unless the
CSPP contractor has received a written notice of extension of time from the COE. If the
CFA is returned to the COE in a timely manner but is not fully and accurately
completed, funding for FY 2022-23, if approved, may be delayed .
If you have any questions regarding the CFA, please contact CFA@cde.ca.gov .
California Department of Education
Early Education Division
Sedion I -CSPP Contractor Information
EED-3704
CFA FY 2022-23
Legal Name of CSPP Contractor: rlc-it-y-of_S_a_n_R_a-fa_e_l ------------~
CSPP Contractor Doing Business As (DBA):
Headquartered County: rl2_1_M_a-rin __ ..:..___::....:...._....:::::===========================!
Vendor Number: 12193
Executive Directo._r_N_a_m_e_:FIJ=im=S=c=h=utz==========='-----------.
Executive Director Telephone Number:1415-485-3475
Executive Director Fax Number:rl ~=-:...:..-==============:---______.1
Executive Director Email Address: ljim.schutz@cityofsanrafael.org
Legal Business Address: 11400 Fifth Avenue
City: lsan Rafael
Zip Code: 194901 .___ _____ ~r=L------------,
Mailing Address (if different from above): 1618 B Street
City: lsan Rafael
Zip Code: 194901 I
Name of Person Completing the CFA: !Kelly Albrecht ..__---.============:!........
Title of Contact Person Completing the CFA: !senior Recreation Supervisor
Contact Person Telephone Number: 1415-485-3386
Contact Person Email Address: rlk-e-lly..!::_=al=b=re=c=h=t@=c=ity=o=f=sa=n=r=a=fa=e=l.=o=rg=====L-----.
California Department of Education Page 2 of 13
California Department of Education
Early Education Division
Contractor Name :
City of San Rafael
Section 11-CSPP Contract Type
Vendor#: County:
2193 21 Marin
EED-3704
CFA FY 2022-23
Check all applicable boxes indicating the programs the CSPP contractor intends to
continue to administer for the Fiscal Year 2022-23 . The CSPP contractor agrees to
continue implementation of these programs with funds provided by the CDE.
CSPP Type
D Full-Day/Full-Year
l ✓I Part-Day/Part-Year
D Family Childcare Home Education Network
California Department of Education Page 3 of 13
California Department of Education
Early Education Division
Contractor Name: Vendor#: County:
EED-3704
CFA FY 2022-23
City of San Rafael 2193 21 Marin
Sedion Ill -CSPP Contractor's Officers and Board of Directors Information
Does the CSPP contractor have a board of directors? Q Yes (!) No
If no, please explain the entity type and the governance structure (i.e., number of
owners and partnership).
Government agency. City Council members serve as our board of directors.
Have any of the listed officers, board members, owners or other governing individuals
ever served as an officer, board member, owner or governing individual with an agency
that received state or federal funding and which agency funding was terminated or
involuntarily non-renewed, or the agency was debarred from funding for any period of
time?
OYes (!) No
If yes, list on a separate page the officer(s), board member(s), owner(s) or other
governing individual(s) to which this applies and include the former agency(ies) with
which the individual(s) was/were previously affiliated and the circumstancesleading to
the termination, involuntary non-renewal or debarment.
List all officers and board members/governing individuals (i.e., owner, director, etc.)
Attach additional sheets as necessary.
Officer, Board Title Telephone Mailing Email
Member, Owner Number Address Address
or Governing
Individual Name
Mayor Kate Colin Mayor 415-205-3119 1400 Fifth kate.colin@cityof
Avenue,San sa nrafael. org
Rafael CA 94901
Marybeth Bushey Council 415-485-3070 1400 Fifth maribeth.bushey
Rachel Kertz Memebers Avenue,San @cityofsanrafael.org
rache l.kertz
Rafael CA 94901 @cityofsanrafael.org
Eil Hill Council 415-485-3070 1400 Fifth el i.hill
Maika Llorens Members Avenue San @cityofsanrafael .org
maika.llorens
Gulati Rafael CA 94901 @cityofsanrafael.org
California Department of Education Page 4 of 13
California Department of Education
Early Education Division
Contractor Name:
City of San Rafael
Section IV -Program Narrative
EED-3704
CFA FY 2022-23
Vendor#: County:
2193 21 Marin
A. Please select the box below if the CSPP contractor does not have programmatic
or calendar changes to their CSPP.
I ✓ I No changes
B. Please select all applicable fields below if the CSPP contractor does have
programmatic or calendar changes to their CSPP . Programmatic or calendar
changes require completion of a form ELCO 3704A. This form is available on the
CFA web page at: https://www.cde.ca.gov/sp/cd/ci/cfaforms2223.asp.
Note: Program calendars must be submitted for both the part-day/part-year
CSPP and the full-day/full-year CSPP, as applicable. Making changes to the
Minimum Days of Operation (MOO) does not change the contractMaximum
Reimbursable Amount (MRA).
D Programmatic change
I ✓ I Calendar change
California Department of Education Page 5 of 13
California Department of Education
Early Education Division
Contractor Name:
City of San Rafael
EED-3704
CFA FY 2022-23
Vendor#: County:
2193 21 Marin
Sedion V -CSPP Personnel Certification
The State of California requires any CSPP contractor receiving child care and
development funds, disbursed by the COE, to employ fully qualified personnel as
stipulated in the California Education Code (EC); and the California Code of
Regulations, Title 5 (5 CCR); and the Funding Terms and Conditions of the CSPP
contract.
I certify, as the authorized agent representing this CSPP contractor, that I have read
and understand the staffing requirements for Program Director, Site Supervisor, and
Teacher. All staff employed in COE funded CSPP are fully qualified for their respective
positions . The exception to this certification is a person employed as Program Director
or Site Supervisor who possesses a current Staffing Qualifications Waiver approved
by the Early Education Division (ELCO).
Signature of the CSPP Contractor's
Authorized Representative:
Printed Name and Title of the CSPP
Contractor's Authorized
Representative:
Date of Signature:
Authorized Representative's
Telephone Number:
Authorized Representative's
Email Address:
California Department of Education
K 11 Alb ht Digitally s igned by Ke ll y Albrecht e y rec Date : 2021 .12 .2114:45:34
-08'00'
Kelly Albrecht, Senior Recreation Supervisor
j 12,2112021
1415-485-3386
kelly .albrecht@cityofsanrafael .org
Page 6 of 13
California Department of Education
Early Education Division
Contractor Name:
City of San Rafael
Section VI -Subcontract Certification
EED-3704
CF A FY 2022-23
Vendor#: County:
2193 21 Marin
A. Please select the box below if the CSPP contractor does not have
subcontractors, and move to section VI I:
@ No subcontractors
B. Please select the box below if the CSPP contractor does have subcontractors,
and complete the information and sign in the section below. CSPP Contractors
who subcontract CSPP services will need to complete and submit the form ELCO
3704B. The form is available on the CFA web page at:
https://www.cde.ca.gov/sp/cd/ci/cfaforms2223.asp.
0 Subcontractors
I certify that the contractual arrangement(s) listed above are made in adherence tothe
required subcontract provisions contained in the 5 CCR, and the Funding Terms and
Conditions of the CSPP contract.
I understand that signing this certificate does not lessen the legal responsibility for the
CSPP contract requirements. As the CSPP contractor, it is my responsibility to monitor
the performance of the subcontractor to ensure services are provided appropriately
through the entire contract term .
Signature of the CSPP Contractor's Kelly Albrecht Digitally signed by Kelly Albrecht
Authorized Representative: Date: 2021 .12 .21 14 :54 :04 -oa·oo·
Printed Name and Title of the CSPP
Contractor's Authorized Representative:
Kelly Albrecht, Senior Recreation Supervisor
112,21,2021 I Date of Signature: _
1415-485-3386 I
Authorized Representative 'sTelephone Numb;e.:..:r=~=============
kelly.albrecht@cityofsanrafael.org
Authorized Representative's EmailAddress:
California Department of Education Page 7 of 13
California Department of Education
Early Education Division
EED-3704
CFA FY 2022-23
Contractor Name: Vendor#: County:
City of San Rafael 2193 21 Marin ----------------
Section VII -CSPP Contractor Certification
• Under penalty of perjury, I certify the following:
• I am authorized by the CSPP contractor's Board of Directors or other governing
authoritytoexecute this CFA, signifying their intent to automatically renew the
current contract for FY 2022-23, under new terms and conditions to be
established by the COE, unless rejected in writing prior to the effective date of
the new CSPP contract on July 1 , 2022.
• On behalf of the CSPP contractor and its governing authority, we understand
some information requested in this CFA is intended for use by COE auditors in
connection with future audit work and performance reviews and may not be used ,
or even reviewed or considered by the COE until well after the CSPP contract
has expired, if ever. Therefore, we further understand that the information (and
any underlying transactions) disclosed by this CFA shall not be considered
properly noticed to the COE, nor approved, accepted or authorized by the COE,
even if our request for continued funding by the COE is subsequently approved .
• The governing board members have been trained in understanding conflict of
interestrequirements associated with their positions on the board and have
reported all knownconflicts of interest.
• I have supervisory authority over the CSPP, have actual, personal knowledge of
the information provided in this CFA and certify that it istrue and correct in all
material respects.
• I am familiar with and will ensure that the CSPP contractor complies with all
applicableprogram statutes and regulations, including:
o Subcontracting requirements, including competitive bidding, COE approval,
andaudit requirements in 5 CCR.
o Prohibitions on conflicts of interests, including (i) the assurances required
to establish that transactions with officers, directors and other related party
transactions are conducted at arm's length, and (ii) employment limitations
stated in Education Code.
o Cost reimbursement requirements, including reimbursable and non-
reimbursablecosts, documentation requirements, the provisions for
determining the reimbursable amount and other provisions in 5 CCR,
Accounting and reporting requirements in 5 CCR.
o Operational and programmatic requirements.
California Department of Education Page 8 of 13
California Department of Education
Early Education Division
Contractor Name:
City of San Rafael
EED-3704
CFA FY 2022-23
Vendor#: County:
2193 21 Marin
By signing this CFA, the CSPP contractor is indicating that it wishes to automatically
renew the current CSPP contract for FY 2022-23 and, if approved, is willing to, and
does accept, all of the terms and conditions of the CSPP contract, which will be
provided to the CSPP contractor no later than June 1, 2022 . The CSPP contractor may
reject the FY 2022-23 CSPP contract by providing the COE with a written notice of
rejection no later than July 1, 2022. Instructions on how to provide written notice of
rejection of the terms of the new FY 2022-23 contract will be provided in forthcoming
communication, on or before June 1, 2022, to CSPP contractors.
Signature of the CSPP Contractor's
Authorized Representative:
Printed Name and Title of the
CSPP Contractor's
Authorized Representative:
Date of Signature :
Authorized Representative's
Telephone Number:
Authorized Representative's Email
Address:
California Department of Education
D igitally signed by Kelly
Kelly Albrecht ~~;:c;~21 .12 .2114:ss:o7
-08 '00'
Kelly Albrecht, Senior Recreation Supervisor
I 12121,2021
I 415-485-3386
kelly .albrecht@cityofsanrafael.org
Page 9 of 13
California Department of Education
Early Education Division
EED-3704
CFA FY 2022-23
Contractor Name: Vendor#: County:
City of San Rafael 2193 21 Marin
Sedion VIII -Certification of CSPP Contrador Information in the
Child Development Management Information System
CSPP contractors are required to review all information in the Child Development
Management Information System (CDMIS) and update any outdated or incorrect
information . To review the information and submit changes, log on to the CDMIS at
https://www4.cde.ca.gov/cdmis/default.aspx.
As the authorized representative of the CSPP contractor listed below, I certify, under
penalty of perjury, that I have reviewed all of the information for
City of San Rafael
and updates, additions, or deletions have been submitted as needed for information in
all of the areas below:
• Executive Director/Superintendent information
• Program Director information
• Sites and Licenses and/or Office information
• CSPP Family Child Care Home Education Network (FCCHEN) provider summary
information
To the best of my knowledge, the information on the CDMIS website reflects accurate
information for the
City of San Rafael
as of the date this certification is signed .
Program Director/Authorized Representative Signature: Date Signed:
K 11 Alb ht Digitally signed by Ke ll y Albrecht e y rec Date: 2021 .12.2114:56:09
-08'00'
12/21/2021
Printed Name of Program Director/Authorized Representative:
Kelly Albrecht, Senior Recreation Supervisor
California Department of Education Page 10 of 13
California Department of Education
Early Education Division
EED-3704
CFA FY 2022-23
Contractor Name: Vendor#: County:
City of San Rafael 2193 21 Marin
Section IX -Required Attachments
All attachments and/or documentation below must be completed and included when
submitting the CFA. Attachments A-J are located on the CFA web page at:
https://www.cde.ca.gov/sp/cd/ci/cfaforms2223.asp .
A. Fiscal Year 2022-23 Program Calendar (ELCD-9730)
B. Payee Data Record (STD. 204) (Non-public agencies only)
C. Payee Data Record Supplement (STD. 205) (Non-public agencies only, as
applicable)
D. Secretary of State (Non-public agencies only)
E. Verification of School District Name and Address (Public agencies only)
F. Program Narrative Change (ELCD 3704A) (As applicable)
G. Subcontractor Certification (ELCD 37048) (As applicable)
H. California Civil Rights Laws Certification (CO-005)
I. Contractor Certification Clauses (CCC 04/2017)
J. Federal Certification (CO.8)
K. For Public Agencies only, include a copy of the agency's board resolution
and/or minutes authorizing signature on this document, and a delegation of
authority, if applicable
California Department of Education Page 11 of 13
California Department of Education
Early Education Division
EED-3704
CFA FY 2022-23
Contractor Name: Vendor#: County:
City of San Rafael 2193 21 Marin
Sedion X -CFA Checklist
Section Section Description Page Check
Section I CSPP Contractor Information 2
[l]
Section II CSPP Contract Type 3 [l]
Section Ill CSPP Contractor's Officers and Board 4 [l]
of Directors Information
Section IV Program Narrative 5 □
Section V* CSPP Personnel Certification 6 [l]
Section VI* Subcontractor Certification 7 □
Section VII* CSPP Contractor Certification 8 [l]
Section VIII* Certification of CSPP Contractor 10 [l] Information in the CDMIS Database
Section IX A . CSPP Program Calendar(s) (ELCO-11 [l] 9730)
Section IX State of California, Payee Data 11 □ B.* Record
(STD. 204) (non-public agencies only)
Section IX Payee Data Record Supplement 11 □ C.* (STD. 205) (Non-public agencies
only)
Section IX D. Secretary of State search results ( non-11 □ public agencies only)
Section IX E. Verification of School District Name 11 □ and Address search , as applicable
Section IX F. Program Narrative Change Insert □ (ELCO 3704A) afterpage
5
California Department of Education Page 12 of 13
California Department of Education
Early Education Division
EED-3704
CFA FY 2022-23
Contractor Name: Vendor#: County:
City of San Rafael 2193 21 Marin
Section Section Description Page
Number Number
Section IX G . Subcontractor Certification (ELCO Insert
37048) after page
7
Section IX California Civil Rights Laws 11
H.* Certification (CO-005)
Section IX I.* Contractor Certification Clauses 11
(CCC 04/2017)
Section IX J.* Federal Certification (CO.8) 11
Section IX For Public Agencies, include a copy 11
K.* of the agency's board resolution or
minutes authorizing signature on this
document, and a delegation of
authority, if applicable
All Sections must be included in the CFA package, as applicable
*Bolded sections require a signature
Check
Box
□
[l]
[l]
[l]
[l]
California Department of Education Page 13 of 13