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Home My WebLink AboutPark & Rec Commission 2021-11-18 Minutes Page 1 of 5 PARK AND RECREATION COMMISSION November 18, 2021 – 6:00 p.m. APPROVED MINUTES __________________________________________________________________ Watch on Zoom: https://tinyurl.com/PRC-10-21-2021 Telephone: (669) 900-9128 Meeting ID: 946 0348 5912# CALL TO ORDER Chair Machado called the meeting to order at 6:02 p.m. ROLL CALL Present: Commissioner Cabrales Commissioner Emerson (left at 7:02) Commissioner Gutierrez Commissioner Laumann (left at 6:48) Chair Machado Commissioner Reisinger (arrived 6:03) Commissioner Sandoval Absent: Also Present: Susan Andrade-Wax, Library & Recreation Director Becky Ordin, Senior Administrative Assistant Debbie Younkin, Senior Recreation Supervisor Tiffany Haley, Program Coordinator Darcie Chellew, Program Coordinator AGENDA AMENDMENTS Susan Andrade-Wax requested to move items #6 and #7 to be moved up after item #3. MINUTES 1. Approve regular meeting minutes of October 21, 2021 2 Commissioner Laumann moved, and Commissioner Gutierrez seconded, to approve the meetings minutes of October 21, 2021. AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado, Reisinger, Sandoval NOES: Commissioners: None ABSENT: Commissioners: None ABSTAINED: Commissioners: None Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Introductions/Awards/Recognitions/Presentations Susan invited Debbie Younkin to introduce the President of the Terra Linda Orca Swim Team. Ms. Younkin introduced Andrei Pasternak. Mr. Pasternak presented a recap of the Orca’s swim season. 3. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMISSION If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 6. Selection of Commission Chair and Vice Chair Ms. Andrade-Wax gave a brief overview of how the selection of the Commission Chair works. Ms. Andrade-Wax invited Chair Machado to open the discussion. Commissioner Gutierrez nominated Vice Chair Emerson to move up to the Chair position Commissioner Gutierrez moved, and Commissioner Sandoval seconded to elect Vice Chair Emerson as Chair. Public Comment: None AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado, Reisinger, Sandoval NOES: Commissioners: None ABSENT: Commissioners: None ABSTAINED: Commissioners: None Motion accepted to select Commissioner Emerson as Chair. 3 Chair Machado opened discussion for nominations for the Vice Chair position. Commissioner Reisinger nominated Commissioner Laumann as Vice Chair. Commissioner Reisinger moved, and Commissioner Gutierrez seconded to elect Commissioner Laumann as Vice Chair. AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado, Reisinger, Sandoval NOES: Commissioners: None ABSENT: Commissioners: None ABSTAINED: Commissioners: None Motion accepted to select Commissioner Laumann as Vice Chair. Director Andrade-Wax confirmed that Commissioner Laumann’s second of two terms ends May 2022. Commissioner’s Gutierrez and Reisinger’s first term expires May 2022. If anyone is interested in staying on the Commission, they would need to reapply. Ms. Andrade-Wax continued with the nomination for the liaison for the Pickleweed Advisory Board. She noted that the liaison for the Pickleweed Advisory Board Committee could serve up to two terms and Commissioner Reisinger has completed her service as the board’s liaison. Since Commissioner Gutierrez was the alternate, she could step up if she was interested. Commissioner Reisinger nominated Commissioner Gutierrez to serve as liaison, and Commissioner Emerson seconded the motion to elect Commissioner Gutierrez as liaison of the Pickleweed Advisory Board Committee. AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado, Reisinger, Sandoval NOES: Commissioners: None ABSENT: Commissioners: None ABSTAINED: Commissioners: None Motion accepted to select Commissioner Gutierrez as liaison to the Pickleweed Advisory Board Committee. 7. Review of Commission Schedule 2022 Ms. Andrade-Wax presented the Commission schedule for 2022 and asked for any conflicts of holidays or school schedules. There were no conflicts, and the Commission chose to go dark in August and December. Public Comment: None Commissioner Emerson motioned to go dark in August and December, and Commissioner Cabrales seconded the motion. 4 AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado, Reisinger, Sandoval NOES: Commissioners: None ABSENT: Commissioners: None ABSTAINED: Commissioners: None Motion accepted for the Commission to go dark in August and December of 2022. 4. 2021 Annual Aquatics Report Debbie Younkin. Senior Recreation Supervisor introduced Program Coordinator Tiffany Haley who presented the 2021 Annual Aquatics Report. Staff responded to questions from the Commission. Public Comment: None 5. Review of the Updated Community Garden Guidelines for the Canal and Terra Linda Community Gardens Ms. Andrade-Wax introduced Debbie Younkin and Darcie Chellew who presented the Community Garden Guidelines. Staff responded to questions from the Commission. Public Comment: Becky Ordin, Senior Administrative Assistant noted that they had received feedback via email that was forwarded to the Commissioners. Public Comments regarding the updated community garden guidelines for the Canal and Terra Community Gardens. • Shirley Fisher addressed the Commission • Jennifer Arc Uni Commissioner Cabrales motioned to approve the updated Community Garden guidelines, and Commissioner Reisinger seconded the motion. AYES: Commissioners: Cabrales, Gutierrez, Machado, Reisinger, Sandoval NOES: Commissioners: None ABSENT: Commissioners: Emerson, Laumann ABSTAINED: Commissioners: None Motion accepted to approve the updated Community Garden guidelines. 5 COMMISSION REPORTS AND COMMENTS 8. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Commissioner Reisinger supported the CPRS bowing fundraiser, and also attended the Día de los Muertos event at the Albert J. Boro Community Center. Public Comment: None STAFF COMMENTS 9. Schedule of Upcoming Meetings and Events of Interest Ms. Andrade-Wax shared that on November 15th the City Council awarded the contract to RAJA to start the Park and Recreation Master Plan process. She also announced the Board and Commission and Committees reception will be on December 7th at the City Council Chambers. Ms. Andrade-Wax discussed the Terrapin Crossroads closure. She explained there were two lease agreements. One was for the restaurant, and they could not come to an agreement with the property manager for the restaurant. On November 30th Terrapin will be leaving Beach Park. Ms. Andrade-Wax gave an update on the on the staff recommendation to do a community wide survey to see if the public is willing to support a tax measure to help fund the renovation and expansion of the Downtown Carnegie Library or a new Joint Library and Community Center at Albert Park. ADJOURNMENT Chair Machado adjourned the meeting at 7:40 p.m. ___________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2021 ___________________________________________ SUSAN ANDRADE-WAX, Library & Recreation Director