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HomeMy WebLinkAboutSp. Library Parcel Tax Committee 2022-02-22 Agenda Packet SPECIAL LIBRARY PARCEL TAX COMMITTEE AGENDA February 22, 2022 6:00 P.M. Virtual Zoom Meeting CORONAVIRUS (COVID-19) ADVISORY NOTICE In response to Executive Order N-29-20, the City of San Rafael will no longer offer an in- person meeting location for the public to attend. This meeting will be streamed through a Live Zoom Video Webinar at: https://tinyurl.com/PT-2-22-2022 The City is not responsible for any interrupted service. Want to listen to the meeting and comment in real-time over the phone? Call: (720) 707-2699 and enter 825-6096-4966# CALL TO ORDER • Roll Call AGENDA AMENDMENTS MINUTES 1. Approve regular meeting minutes of November 18, 2021 MEETING OPEN TO THE PUBLIC 2. Public Comment from the audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 3 minutes. MATTERS BEFORE THE COMMITTEE 3. Review of FY 2021/2021 1st Quarter Annual Revenue and Expenditure Budget Report 4. Review of FY 2021/2021 2nd Quarter Annual Revenue and Expenditure Budget Report Notice Any records relating to an agenda item, received by a majority or more of the Board less than 72 hours before the meeting shall be available for inspection in City Hall, 1400 Fifth Avenue. Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3066 (voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit, Line 22 or 23. Paratransit is available by calling Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. Minutes subject to approval at the next meeting of February 22, 2022 1 LIBRARY PARCEL TAX COMMITTEE MINUTES _____________________________________________________________________________________________ San Rafael Library – 1100 E Street, San Rafael, CA November 18, 2021 – 5:00 P.M. Virtual Meeting Recording Link: https://www.youtube.com/watch?v=ccjsXyb2f0I CALL TO ORDER Chair Kellogg called the meeting to order at 5:03 P.M. Roll Call Present: Member Brinckerhoff Member Grasso Chair Kellogg Member Young Absent: Member Pruitt *Member Young joined the meeting immediately after agenda item 1 was announced. Also Present: Susan Andrade-Wax, Library & Recreation Director Henry Bankhead, Assistant Library & Recreation Director/City Librarian Jinder Banwait, Administrative Analyst AGENDA AMENDMENTS None MINUTES 1. Approve regular meeting minutes of November 4, 2021 The minutes of November 4, 2021 were approved as submitted. Member Brinckerhoff moved, and Member Young seconded to approve the minutes of the November 4, 2021 meeting. Ayes: Members: Brinckerhoff, Grasso, Young, & Chair Kellogg Noes: Members: None Absent: Members: Pruitt Minutes subject to approval at the next meeting of February 22, 2022 2 Abstain: Members: None Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Public Comment from the audience regarding items not listed on the agenda None MATTERS BEFORE THE COMMITTEE 3. Review of the Draft Annual Report of the Special Library Parcel Tax Committee Presentation by Henry Bankhead, Assistant Library & Recreation Director/City Librarian, Review of the Draft Annual Report of the Special Library Parcel Tax Committee Staff responded to questions from the Committee Members. Chair Kellogg invited public comment; however, there was none. Committee Members provided comments. Member Brinckerhoff pointed out that the “November 4, 2021” date in the third paragraph, second page, of “City of San Rafael Special Library Parcel Tax Committee Report FY 2020-2021 – Attachment 1” should be changed to “June 30, 2021”. The report was accepted with the specified change . Member Brinckerhoff moved, and Member Young seconded the acceptance of the report. Ayes: Members: Brinckerhoff, Grasso, Young, & Chair Kellogg Noes: Members: None Absent: Members: Pruitt Abstain: Members: None The report was accepted with the specified change above . Member Brinckerhoff requested annual reports from recent years be emailed to the Committee. ADJOURNMENT The meeting was adjourned at 5:24 P.M. Tentative date for next meeting – TBD SPECIAL LIBRARY PARCEL TAX COMMITTEE AGENDA REPORT February 22, 2022 Item #3 TITLE: REVIEW OF FY 2021/22 FIRST QUARTER LIBRARY BUDGET REPORT SUMMARY: Quarterly, the Special Library Parcel Tax Committee reviews the library’s budget expenditures for the fiscal year. RECOMMENDATION: It is recommended that the Committee receive the FY 2021/22 first quarter library budget report. BACKGROUND: The Library budget is comprised of the Parcel Tax Budget, the General Fund Budget, and the contributions from the Friends of the Library. This report provides year-to-date figures on the General Fund and Parcel Tax funding spending for the first quarter of FY 2021/22. As of this report, 25% of the fiscal year has elapsed. The overall activity was 28% expended. General Fund expenditures ended at 31% of budget. The General Fund expenditure is significantly higher due to the large one-time payment to MARINet. With MARINet removed from the budget/expenditure, the General Fund overall activity would show 25% expended. The Parcel Tax expenditures ended at 20% of budget. The Parcel Tax expenditure is significantly lower due to staff vacancies. Revenue Highlights • The General Fund provides approximately 71% of the Library’s total operations budget. Revenue this year is estimated to be $12,200. Other revenue includes the contribution from the Friends of the Library, which provides less than 1% of the Library’s total operations budget. The expected contribution for FY 2021/22 is $28,815. • The Parcel Tax revenue provides approximately 28% of the Library’s total operations budget. The Parcel Tax revenue (property tax) for FY 2021/22 is estimated to be $1,101,828. Page 2 of 3 Expenditure Highlights • General Fund expenditures: 1. Regular Hire Salaries & Benefits expenditures are slightly higher than 25% due to the furlough reimbursement at the beginning of FY 2021/22. City employees were furloughed in FY 2020/21 but ended the year with a surplus. Part of the union negotiations outcome was a reimbursement of the furloughed hours. 2. Extra Hire expenditures are unspent as Parcel Tax funds were being used before the General Fund. However, Finance has recently instructed us to spend down the General Fund before the Parcel Tax funds. 3. Building Maintenance Contracts expenditures are significantly higher due to annual contract payments paid at the start of FY 2021/22 (elevator, alarm, etc.). 4. Maintenance Building Improvement expenditures are slightly overspent due to HVAC maintenance/repairs. 5. Utilities-Gas & Electricity expenditures are underspent due to reduced hours from Monday-Saturday and continued Sunday’s closure. 6. Contract Services expenditures are overspent as majority of this budget was paid to MARINet at the start of the FY. With MARINet removed from the budget/expenditure, the General Fund overall activity would show 25% expended. 7. Internal Service Charges expenditures are on target. 8. Office Supplies expenditures are unspent as Parcel Tax funds were being used before the General Fund. 9. Books are unspent as Parcel Tax funds were being used before the General Fund. 10. Periodicals are unspent but have been ordered and invoiced in the second quarter. 11. Digital Branch Resources expenditures are unspent as Parcel Tax funds were being used before the General Fund. 12. Audio/Video Materials expenditures are underspent but will be fully expended by the end of the FY. 13. Travel & Conference expenditures are underspent but there may be upcoming local conferences where these funds may be utilized . 14. Training & Instruction expenditures are underspent due to the many free trainings available online. However, we did recently pay for a Librarians Guide to Homelessness online training for all staff. 15. Professional Dues & Subscriptions expenditure are underspent as only staff involved with professional organizations are encouraged to pay for membership. 16. Credit Card Fees line was not budgeted, but fees are minimal. • Parcel Tax expenditures: 1. County Administration Fee expenditures are unspent as this fee is paid mid to end of the FY. This line is budgeted by City Finance. 2. Contract Services expenditures line is not budgeted. This line will be used to pay for the New Library Conceptual Design Project. The MC Parcel Tax Page 3 of 3 Capital Set-Aside Balance will be reduced at the end of the FY 2021/22 by the amount paid to Noll & Tam Architects. 3. Programming Supplies expenditures are underspent due to a reduction in programming. However, programming will continue to increase in FY 2021/22 as staff vacancies are filled and in person programming slowly returns. 4. Office Supplies expenditures are underspent at this time. 5. Books expenditures are underspent, but these funds are continually monitored by selectors and will be fully expended by the end of the FY 2021/22. 6. Periodicals are unspent but have been ordered and invoiced in the second quarter. 7. Digital Branch Resources expenditures are underspent, but these funds are continually monitored by selectors and will be fully expended by the end of the FY 2021/22. 8. Technology Supplies & Materials expenditures are underspent at this time. 9. Training & Instruction expenditures are underspent due to the many free trainings available online. However, we did recently pay for a Librarians Guide to Homelessness online training for all staff. FISCAL IMPACT: There are no costs associated with accepting this report. ALTERNATIVE ACTION: Any other action as determined by the Committee. Submitted by: Henry Bankhead Assistant Library & Recreation Director / City Librarian Attachment: 1. FY 2021/22-Q1-Library Budget Spreadsheet 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2 3 AS OF: 10/13/2021 4 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 5 6 Revenue (FY21 ACTUAL END OF FY FIG.)9,542 12,200 1,075,007 1,101,828 1,084,550 1,114,028 7 8 Regular Hire Salaries & Benefits 1,861,870 2,336,755 443,822 596,981 24%26%743,320 865,689 138,612 163,602 19%19%2,605,190 3,202,444 2,537,403 760,584 97%24% 9 Extra Hire 57,748 58,090 0 0 0%0%115,636 115,636 20,503 43,894 18%38%173,384 173,726 201,501 43,894 116%25% 10 Personnel Services 1,919,618 2,394,845 443,822 596,981 23%25%858,956 981,325 159,115 207,497 19%21%2,778,574 3,376,170 602,937 804,478 22%24% 11 12 Bldg.Maint.Contracts 33,805 36,628 11,437 12,587 34%34%0 0 0 0 0%0%33,805 36,628 31,908 12,587 94%34% 13 Maint.Bldg.Improv.17,000 12,000 0 3,350 0%28%0 0 0 0 0%0%17,000 12,000 13,094 3,350 77%28% 14 Utilities-Gas & Electricity 47,455 47,455 9,574 10,155 20%21%0 0 0 0 0%0%47,455 47,455 50,867 10,155 107%21% 15 County Administrative Fee 0 0 0 0 0%0%28,342 28,342 0 0 0%0%28,342 28,342 25,834 0 91%0% 16 Contract Services (MARINet, pre-pro., etc.)312,764 329,050 266,497 286,183 85%87%0 0 0 3,554 0%-312,764 329,050 300,956 289,737 96%88% 17 Internal Service Charges (IT, phone, ins)217,694 214,431 54,423 53,608 25%25%0 0 0 0 0%0%217,694 214,431 234,323 53,608 108%25% 18 Programming Supplies 0 0 0 0 0%0%10,000 10,000 600 195 6%2%10,000 10,000 6,306 195 63%2% 19 Office Supplies 23,073 7,764 509 0 2%0%0 10,396 0 469 0%5%23,073 18,160 20,729 469 90%3% 20 Books 15,845 15,845 0 0 0%0%137,983 137,983 17,700 27,043 13%20%153,828 153,828 81,794 27,043 53%18% 21 Periodicals 7,000 7,000 1,537 0 22%0%6,250 6,250 0 0 0%0%13,250 13,250 10,349 0 78%0% 22 Digital Branch Resources 15,681 10,000 0 0 0%0%45,000 45,000 5,752 2,105 13%5%60,681 55,000 41,815 2,105 69%4% 23 Audio/Video Materials 10,000 10,000 6,426 1,926 64%19%0 0 0 0 0%0%10,000 10,000 18,783 1,926 188%19% 24 Technology Supplies & Materials 0 0 0 0 0%0%6,000 6,000 0 0 0%0%6,000 6,000 1,448 0 24%0% 25 Travel & Conference 0 2,500 0 0 0%0%0 0 0 0 0%0%0 2,500 0 0 0%0% 26 Training & Instruction 0 2,500 0 0 0%0%5,000 5,000 140 0 3%0%5,000 7,500 8,456 0 169%0% 27 Professional Dues & Subscriptions 1,000 1,000 0 405 0%41%0 0 0 0 0%0%1,000 1,000 780 405 78%41% 28 Credit Card Fees 400 0 30 30 8%-0 0 0 0 0%0%400 0 255 30 64%- 29 Non-Personnel Services 701,717 696,173 350,433 368,243 50%53%238,575 248,971 24,192 33,366 10%13%940,292 945,144 374,626 401,610 40%42% 30 31 Total 2,621,335 3,091,018 794,256 965,225 30%31%1,097,531 1,230,296 183,307 240,863 17%20%3,718,866 4,321,314 977,563 1,206,088 26%28% 32 33 Other Budget Sources Budget Sources % of Total 34 Actual Friends of the Library General Fund 71.06% 35 TOTAL Parcel Tax 28.28% 36 Other 0.66% 37 Special Funds TOTAL 100.00% 38 Estimated 214 Fund Balance as of 9/30/21 39 Copy Fund Budget Sources + Special Funds:7,836,028 40 Donations Fund 41 Kay Corlett Memorial Fund NOTE: GF & PT, As in previous non-pandemic years, the PT is being spent down first where possible before the GF 42 Kenneth Edlin Memorial Fund NOTE: GF, the TOTAL FY22 percentage should be at 25%, however because the MARINet payment of $289,296.27 43 Robert and Lorraine Joses Memorial Fund (of which $22,705.27 was paid by DSOG for CENIC) is paid at the beginning of the FY, it is showing 31% 44 MC Parcel Tax Capital Set-Aside Balance W/O MARINet ($266,590.91) in budget, Budget: $2,824,427, Expenditure: $698,634, Status: 24.74% 45 MD Parcel Tax Fund Balance NOTE: GF & PT, the Periodicals line does not show in the budget, but Finance is aware and will fix this error, email to Van on 7/14/2021 46 Donation for New Building NOTE: GF, credit card fees not budgeted, but very minimal 47 Immigration Services Grant NOTE: PT, the Capital Set-Aside AND Fund Balance figures on left have been adjusted as of 6/30/2021, $3,554 will come out set-aside 48 TOTAL NOTE: PT & 214, Revenue - Expenses + Prior Year Fund Balance = Current Fund Balance 21,427 Annual 3,091,018 1,230,296 28,815.00 4,350,129 28,815.00 28,815.00 281,382 730,581 300 -3 3,485,899 1,031 113,964 495,717 440,613 1,400,887 SAN RAFAEL PUBLIC LIBRARY BUDGET - FISCAL YEAR 21/22 GENERAL FUND - Q1 BUDGET EXPENDITURE STATUS PARCEL TAX - Q1 BUDGET EXPENDITURE STATUS GENERAL FUND & PARCEL TAX TOTAL - Q1 BUDGET EXPENDITURE STATUS ATTACHMENT 1 SPECIAL LIBRARY PARCEL TAX COMMITTEE AGENDA REPORT February 22, 2022 Item #4 TITLE: REVIEW OF FY 2021/22 SECOND QUARTER LIBRARY BUDGET REPORT SUMMARY: Quarterly, the Special Library Parcel Tax Committee reviews the library’s budget expenditures for the fiscal year. RECOMMENDATION: It is recommended that the Committee receive the FY 2021/22 second quarter library budget report. BACKGROUND: The library budget is comprised of the Parcel Tax Budget, the General Fund Budget, and the contributions from the Friends of the Library. This report provides year-to-date figures on the General Fund and Parcel Tax funding spending for the second quarter of FY 2021/22. As of this report, 50% of the fiscal year has elapsed. The overall activity was 49% expended. General Fund expenditures ended at 53% of budget. The General Fund expenditure is slightly higher due to the large one - time payment to MARINet. With MARINet removed from the budget/expenditure, the General Fund overall activity would show 49% expended. The Parcel Tax expenditures ended at 38% of budget. The Parcel Tax expenditure is significantly lower due to staff vacancies and due to the General Fund budget being depleted where possible before the Parcel Tax budget. Revenue Highlights • The General Fund provides approximately 71% of the library’s total operations budget. Revenue this year is estimated to be $12,200. Other revenue includes the contribution from the Friends of the Library, which provides less than 1% of the library’s total operations budget. The expected contribution for FY 2021/22 is $28,815. • The Parcel Tax revenue provides approximately 28% of the library’s total operations budget. The Parcel Tax revenue (property tax) for FY 2021/22 is estimated to be $1,101,828. Page 2 of 3 Expenditure Highlights • General Fund expenditures: 1. Regular Hire Salaries & Benefits expenditures are slightly lower, but on target. 2. Extra Hire expenditures are higher as General Fund is being depleted before the Parcel Tax. 3. Building Maintenance Contracts expenditures are slightly higher, but on target. Some cost savings were realized with the recent contract with a new janitorial service provider. These savings will be used to pay for some Maintenance Building Improvement unanticipated expenditures (HVAC). 4. Maintenance Building Improvement expenditures are significantly higher due to HVAC maintenance/repairs. However, there is enough remaining to pay for the two quarterly preventative maintenance services in the remainder of this fiscal year. Additional funds are available from Building Maintenance Contracts to pay for unforeseen repairs. 5. Utilities-Gas & Electricity expenditures are slightly lower, but on target. 6. Contract Services expenditures are overspent as majority of this budget was paid to MARINet at the start of the fiscal year. With MARINet removed from the budget/expenditure, the General Fund overall activity would show 49% expended in comparison to the 53%. In addition, the balance of $29,307 in this line is enough to cover all budgeted expenditures in the remainder of the fiscal year. 7. Internal Service Charges expenditures are on target. 8. Office Supplies expenditures are lower, however there are plans to use some of these funds to pay for additional public computers/staff monitors. 9. Books expenditures are fully expended as the General Fund is being depleted before the Parcel Tax. 10. Periodical’s expenditures are lower in the General Fund. However, the overall expenditure for this line between the General Fund and the Parcel Tax is slightly over, but on target. 11. Digital Branch Resources expenditures are fully expended as the General Fund is being depleted before the Parcel Tax. 12. Audio/Video Materials expenditures are overspent, but this line will not go overbudget as it is continually monitored. There may be some funds available from the Books line to pay for outstanding/future A/V orders. 13. Travel & Conference expenditures are underspent, but there may be upcoming local conferences where these funds may be utilized. Additionally, staff who travel between library locations are reimbursed from this line for mileage. 14. Training & Instruction expenditures are underspent due to the many free trainings available online. 15. Professional Dues & Subscriptions expenditure are lower as only staff involved with professional organizations are encouraged to pay for membership. 16. Credit Card Fees line was not budgeted, but fees are minimal. Page 3 of 3 • Parcel Tax expenditures: 1. County Administration Fee expenditures are overspent. This line is budgeted and managed by City Finance and historically has never gone overbudget at the end of the previous fiscal years. 2. Contract Services expenditures line is not budgeted. However, a request has been submitted to Finance for a midyear budget adjustment as this line will continue to be used to pay for the New Library Conceptual Design Project. The MC Parcel Tax Capital Set-Aside balance will be reduced at the end of the fiscal year by the amount paid to Noll & Tam Architects and Godbe Research. 3. Programming Supplies expenditures are lower due to a reduction in programming. However, programming will continue to increase in FY 2021/22 as staff vacancies are filled and in person programming slowly returns. 4. Office Supplies expenditures are lower, however there are plans to use some of these funds to pay for additional public computers/staff monitors. 5. Books expenditures are underspent, but these funds are continually monitored by selectors and will be fully expended by the end of the fiscal year. 6. Periodical’s expenditures are fully expended as the General Fund was being depleted before the Parcel Tax at the start of the fiscal year. Finance instructed the opposite approach during the 1st quarter meeting, spend down the General Fund before the Parcel Tax. 7. Digital Branch Resources expenditures are underspent, but these funds are continually monitored by selectors and will be fully expended by the end of the fiscal year. 8. Technology Supplies & Materials expenditures are lower, however there are plans to use some of these funds to pay for additional public computers/staff monitors/3D printer supplies. 9. Training & Instruction expenditures are underspent due to the many free trainings available online. FISCAL IMPACT: There are no costs associated with accepting this report. ALTERNATIVE ACTION: Any other action as determined by the Committee. Submitted by: Henry Bankhead Assistant Library & Recreation Director / City Librarian Attachment: 1. FY 2021/22-Q2-Library Budget Spreadsheet 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2 3 AS OF: 1/18/2022 4 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 FY21 FY22 5 6 Revenue (FY21 ACTUAL END OF FY FIG.)9,542 12,200 1,075,007 1,101,828 1,084,550 1,114,028 7 8 Regular Hire Salaries & Benefits 1,861,870 2,336,755 878,589 1,119,444 47%48%743,320 865,689 276,485 338,832 37%39%2,605,190 3,202,444 1,155,074 1,458,276 44%46% 9 Extra Hire 57,748 58,090 109 34,721 0%60%115,636 115,636 36,862 52,031 32%45%173,384 173,726 36,971 86,752 21%50% 10 Personnel Services 1,919,618 2,394,845 878,699 1,154,165 46%48%858,956 981,325 313,347 390,864 36%40%2,778,574 3,376,170 1,192,045 1,545,028 43%46% 11 12 Bldg.Maint.Contracts 33,805 36,628 18,030 19,226 53%52%0 0 0 0 0%0%33,805 36,628 18,030 19,226 53%52% 13 Maint.Bldg.Improv.17,000 12,000 2,141 9,150 13%76%0 0 0 0 0%0%17,000 12,000 2,141 9,150 13%76% 14 Utilities-Gas & Electricity 47,455 47,455 18,921 22,107 40%47%0 0 0 0 0%0%47,455 47,455 18,921 22,107 40%47% 15 County Administrative Fee 0 0 0 0 0%0%28,342 28,342 19,267 19,254 68%68%28,342 28,342 19,267 19,254 68%68% 16 Contract Services (MARINet, pre-pro., etc.)312,764 329,050 281,085 299,743 90%91%0 0 0 6,353 0%-312,764 329,050 281,085 306,095 90%93% 17 Internal Service Charges (IT, phone, ins)217,694 214,431 108,847 107,216 50%50%0 0 0 0 0%0%217,694 214,431 108,847 107,216 50%50% 18 Programming Supplies 0 0 0 0 0%0%10,000 10,000 966 210 10%2%10,000 10,000 966 210 10%2% 19 Office Supplies 23,073 7,764 4,552 1,955 20%25%0 10,396 0 943 0%9%23,073 18,160 4,552 2,898 20%16% 20 Books 15,845 15,845 0 15,845 0%100%137,983 137,983 34,685 33,089 25%24%153,828 153,828 34,685 48,934 23%32% 21 Periodicals 7,000 7,000 0 1,989 0%28%6,250 6,250 0 6,250 0%100%13,250 13,250 0 8,239 0%62% 22 Digital Branch Resources 15,681 10,000 0 10,000 0%100%45,000 45,000 18,002 10,847 40%24%60,681 55,000 18,002 20,847 30%38% 23 Audio/Video Materials 10,000 10,000 11,493 8,435 115%84%0 0 0 0 0%0%10,000 10,000 11,493 8,435 115%84% 24 Technology Supplies & Materials 0 0 0 0 0%0%6,000 6,000 823 265 14%4%6,000 6,000 823 265 14%4% 25 Travel & Conference 0 2,500 0 0 0%0%0 0 0 0 0%0%0 2,500 0 0 0%0% 26 Training & Instruction 0 2,500 0 0 0%0%5,000 5,000 183 499 4%10%5,000 7,500 183 499 4%7% 27 Professional Dues & Subscriptions 1,000 1,000 0 405 0%41%0 0 0 0 0%0%1,000 1,000 0 405 0%41% 28 Credit Card Fees 400 0 60 61 15%-0 0 0 0 0%0%400 0 60 61 15%- 29 Non-Personnel Services 701,717 696,173 445,129 496,130 63%71%238,575 248,971 73,926 77,711 31%31%940,292 945,144 519,055 573,841 55%61% 30 31 Total 2,621,335 3,091,018 1,323,828 1,650,295 51%53%1,097,531 1,230,296 387,272 468,574 35%38%3,718,866 4,321,314 1,711,100 2,118,869 46%49% 32 33 Other Budget Sources Budget Sources % of Total 34 Estimated Friends of the Library General Fund 71.06% 35 TOTAL Parcel Tax 28.28% 36 Other 0.66% 37 Special Funds TOTAL 100.00% 38 Estimated 214 Fund Balance 39 Copy Fund Budget Sources + Special Funds:7,834,657 40 Donations for New Building 41 General Donations Fund NOTE: GF & PT, as directed during the Q1 meeting with Finance, the GF is being spent down first where possible before the PT 42 Kay Corlett Memorial Fund NOTE: GF, the TOTAL FY22 percentage should be at 50%, however because the MARINet payment of $289,296.27 43 Kenneth Edlin Memorial Fund (of which $22,705.27 was paid by DSOG for CENIC) is paid at the beginning of the FY, it is showing 53%, 44 Robert and Lorraine Joses Memorial Fund however, W/O MARINet ($266,590.91) in budget, GF Budget: $2,824,427, GF Expenditure: $1,383,704, Status: 48.99% 45 MC PT Capital Set-Aside Bal. (6/30/2021)NOTE: PT, the Capital Set-Aside AND Fund Balance figures on left have been adjusted as of 6/30/2021, $6,352.50 will come out set-aside, 46 MD PT Fund Bal. (6/30/2021)midyear budget adjustment requested for the PT Contractual Services line to cover remaining Noll & Tam expend. and the Godbe Research Cont., 47 also, as a midyear budget adjustment, increase the 214 budget from $40K to $70K for books/eBooks, deplete the General Donations Fund by $30K 48 TOTAL NOTE: PT & 214, Revenue - Expenses + Prior Year Fund Balance = Current Fund Balance 712 Memorial Funds 215 PT Funds 21,669 Annual 3,091,018 1,230,296 28,815.00 4,350,129 28,815.00 28,815.00 214 Project Accounts 1,400,887 281,382 730,581 3,484,528 1,289 300 112,091 495,717 440,613 SAN RAFAEL PUBLIC LIBRARY BUDGET - FISCAL YEAR 21/22 GENERAL FUND - Q2 BUDGET EXPENDITURE STATUS PARCEL TAX - Q2 BUDGET EXPENDITURE STATUS GENERAL FUND & PARCEL TAX TOTAL - Q2 BUDGET EXPENDITURE STATUS ATTACHMENT 1