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Home My WebLink AboutPW Third Street Rehabilitation Project; 2019 First AmendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR PROFESSIONAL SERVICES FOR THE THIRD STREET REHABILITATION PROJECT THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STUBER- STROEH ENGINEERING GROUP, INC., (hereinafter "CONSULTANT"), is made and entered into as of the ;'_ day of , 2022. RECITALS WHEREAS, pursuant to City Council Resolution No.14744, the CITY and CONSULTANT entered into a Professional Services Agreement dated November 18, 2019 for engineering design and environmental clearance services associated with the CITY'S Third Street Rehabilitation project, for an amount not to exceed $925,782 (the "Agreement"); and WHEREAS, the CITY requires construction support, monument preservation, and culvert repair support services from the CONSULTANT during the construction phase, and the CONSULTANT is willing to provide such services. These additional services will result in a First Amendment for an amount not to exceed of $117,000 and increases the total not to exceed under the Agreement to $1,042,782, AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows - 1. Section 2 of the Agreement, entitled "DUTIES .OF CONTRACTOR" is hereby amended to include the additional services set forth in CONSULTANT's proposal entitled "Additional Construction Support Services" dated January 18, 2022, attached to this First Amendment as Exhibit "A" and incorporated herein by reference. 2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit "A" to this First Amendment, on a time and 1 materials basis in accordance with the "Additional Construction Support Services" included in Exhibit "A", in a not -to -exceed amount of $117,000, and to change the total not -to -exceed amount under the Agreement to $1,042,782. 3. Section 5 of the Agreement, entitled "TERM OF AGREEMENT", is hereby amended to extend the term of this Agreement through December 31, 2024. 4. Except as specifically amended herein, all the other provisions, terms, and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL IM 5 TZ, ity anager ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM hk ROBERT F.PSTEIN, My Attorney 2 CONSULTANT: By: Name: Robert Stevens Title: President/CEO and By Name: Linda Schmid Title: CFO CSW ST 9 January 18, 2022 April Miller, PE City Engineer City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Additional Construction Support Services Proposal for the Third Street Rehabilitation Dear Ms. Miller: Thank you for the opportunity to support your team and the San Rafael community in the rehabilitation of Third Street. The following are construction phase services that our team proposes to offer to support the project's construction. 1. Construction Support Services. CSWIST2, Parisi Transportation Consulting, and WRT will support the construction process including reviewing submittals, respond to contractor questions, provide technical guidance, visit the site on ten (10) occasions during construction, and prepare a punch list near the completion of construction. We will assist the City coordinating public utility relocations as well as confirm that the contractor's traffic management and construction mitigation plans are consistent with the contract documents. Our team will provide specialized support for inspection of the fiber optic construction. Our team will provide the following: A final set of construction drawings and specifications incorporating all changes made during the bid process. Review submittals in electronic format. Responses to requests for information in narrative and drawing format. Reports of our field observations. 2. Monument Preservation. The proposed improvement could impact the nearly 50 survey monuments (recorded and unrecorded) located along Third Street. In accordance with California law, CSWIST2 will identify and find in the field these monuments and provide three permanent reference points (nail and brass tag marked PLS 9387) that can be used in the future to replace any monument that is disturbed or destroyed during the construction process. If multiple monuments are found in the same vicinity, we will use the same reference points to maximize efficiency Once we have found all the monuments, we will create Pre -Construction Corner Records for each monument (or multiple monuments on a single corner record if in direct vicinity of one another). This pre -construction corner record will show the surveyed location of the monument being preserved with ties stating the distance and angle to each reference point. We will submit the 45 Leveroni Court Novato, CA 94949 Third Street Rehabilitation completed Corner Records to Marin County Department of Public Works for recording. We will provide PDFs and/or TIF files of the finalized Corner Records to the City for your record. Our team will provide the following: Reference points set in the field tagged by a licensed land surveyor to allow preservation of any monument that may be disturbed during the construction process. A signed and stamped PDF or TIF file of each Pre -Construction Corner Record will be provided to the City once approved by the County Surveyor. Corner Record will be provided on the standard Corner Record form and prepared on an 8.5"x11" sheet at an appropriate engineering scale. 3. Culvert Repair Support. During the design phase, our team retained Voss Laboratories to complete a field evaluation of the concrete in the concrete culvert below Second Street. Voss completed the analysis and provided general recommendations to path the culvert, which we incorporated into the bid documents. We recommend retaining Voss to provide additional details and support the repairs during construction. SCHEDULE This project will require about 1.5 years to complete with work commencing in March 2022 and completing in late 2023. COMPENSATION We will perform these services on a time and materials basis for a total not to exceed value of $ 117,000. Note that the total design and construction support fee is about 6% of the $18 million construction cost. A summary of the costs per task include: Task Description Fee 1A CSWIST2 Construction Support $ 35,000 1 B Parisi Transportation Consulting Construction Support $ 17,000 1C WRT Construction Support Services $ 15,000 2 CSWIST2 Monument Preservation $ 30,000 3 Culvert Repair Support $ 20,000 If I can provide any additional information, please contact Robert at 415.533.1864 or rstevens@cswst2.com. Sincerely, f f' Robert Stevens, PE, TE Project Manager Page 2 BILLING RATE SCHEDULE Effective January 1, 2022 — December 31, 2022 ENGINEERING SERVICES HOURLY RATES Senior Engineer $ 180.00 Engineer I, II, III $ 129.00, $ 157.00, $ 175.00 Technician $ 118.00 Engineering Assistant $91.00 SURVEY SERVICES HOURLY RATES Senior Surveyor $180.00 Surveyor I, II, III Berkeley Technician $ 118.00 Surveying Assistant Novato Two Person Survey Party $ 283.00 One Person Survey Party Petaluma CSW $ 195.00 ST2 Pleasanton $ 91.00 Redwood City Richmond CSW/Stuber-Stroeh Engineering Group, Inc. BILLING RATE SCHEDULE Effective January 1, 2022 — December 31, 2022 ENGINEERING SERVICES HOURLY RATES Senior Engineer $ 180.00 Engineer I, II, III $ 129.00, $ 157.00, $ 175.00 Technician $ 118.00 Engineering Assistant $91.00 SURVEY SERVICES HOURLY RATES Senior Surveyor $180.00 Surveyor I, II, III $ 129.00, $ 157.00, $ 175.00 Technician $ 118.00 Surveying Assistant $91.00 Two Person Survey Party $ 283.00 One Person Survey Party $ 195.00 Aerial Drone Surveyor $ 195.00 OTHER PROFESSIONAL RATES Principal $ 231.00 - $ 258.00 Associate Principal $ 221.00 Project Manager $ 196.00 - $ 216.00 Construction Manager $ 211.00 Resident Engineer $ 155.00 Technical Writer $ 124.00 Graphic Illustrator $ 118.00 Project Assistant $ 91.00 • All expenses for transportation (mileage, bridge fare, etc.) will be charged at the Internal Revenue Service rate plus 10%. • Filing fees, checking fees, prints, and other outside costs (such as agency submittal/permit fees etc.) will be charged at cost, plus service charges at the rate of 10%. • Billing will be monthly net 30 days. -4 a � yQ 1 {rkly,VWVITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann (for April) Extension: 3352 Contractor Name: CSW/Stuber-Stroeh Engineering Group, Inc. Contractor's Contact: Robert Stevens Contact's Email: rstevens@cswst2.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETEDREVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 1/25/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org NAD 2 City Attorney a. Review, revise, and comment on draft agreement 1/31/2022 ❑x LG and return to Project Manager 1/26/2022 ❑X LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 1/31/2022 NX BG contractor 4 Project Manager Forward three (3) originals of final agreement to 1/31/2022 ❑X contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services 54 Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 2/7/2022 Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 2/8/2022 AD City Attorney Attorney with printed copy of this routing form 7 Review and approve hard copy of signed I 2-11711ZZZ nN agreement 8 City Attorney Review and approve insurance in PINS, and bonds A ,/-7/UZZ (for Public Works Contracts) y 9 City Manager/ Mayor Agreement executed by City Council authorized �AL ry L official 10 City Clerk Attest signatures, retains original agreement and �� forwards copies to Project Manager