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Home My WebLink AboutPW Master Services Agreement; Task Order No. 67 Emergency Drainage ProjectsCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 67 Survey + Utilities Discipline Project title: Task Order with BKF for the Emergency Drainage Projects Contract Amount: $5,000 THIS TASK ORDER is entered into on 204;�- between the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2021 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated February 7, 2022, as directed by the City. Jason Kirchmann shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Alysia Reyes as the person at the City responsible for monitoring performance under this Task Order. b. Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order 2. Date of corn letio . Work hours estimate, Cost estimate and budget, Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order: Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAFAEL By, !j c�o�urL Public Works Director Contents approved: LA April Miller, Interim Assistant Public Works Director/City Engineer Reviewed By By: .- V) Robert F. Epstein, City Attorney 2 Rev. May 2021 CONSULTANT By: Name: Jason Kirchmann Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By: Name: Jean Chen City of San Rafael Master Consultant Services Agreement Task Order 'title: Chief Financial Officer Exhibits: A Scope of work dated February 7, 2022, time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) Rev. May 2021 Task Order for BKF Emergency Drainage Project For the Emergency Drainage Project at 2nd St & A St, BKF will provide surveys elevation and horizontal location of the specified storm drain rim/structure tops(refer to attached exhibit), some key topographical features for orientation/reference and the dip information. Full street topography, boundary and/or underground utility locating is not included. We can get the work completed within two weeks of authorization to proceed. The fee would be T&M, not -to -exceed $5,000 N m ' I p N L W I f .Q d d c CJ �f 6 Qi A m � O C C � W � � w z m e� � L1 u I W� I 1 I Irl o y L � � I i � a m� + f x w Is' WE. s' m + �.• -�C v c N m ' I p N L W I f .Q d d �f 6 14 ft Exhibit A Alysia Reyes From: Jason Kirchmann <jkirchmann@bkf.com> Sent: Monday, February 7, 2022 9:37 AM To: April Miller; Alysia Reyes Subject: RE: Pickleweed Thanks April, We'll get the crews scheduled while the TO is in process.... likely early next week for field work. Do we need to coordinate with anyone onsite? Any updates on the 2nd St dips? It might be good to combine those efforts if that is something the City would like us to proceed with. Thanks, Jason Kirchmann, PE, PLS, QSDIP Vice President BKF ENGINEERS Delivering inspired Infrastructure@ 4040 Civic Center Drive, Suite 530. San Rafael, CA 94903 200 4Th Street, Suite 300, Santa Rosa, CA 95401 d 415.930.7964 ikirchmann@bkf.com BKF.com From: April Miller <April. M iller@cityofsa n rafael.org> Sent: Monday, February 7, 2022 9:27 AM To: Jason Kirchmann <jkirchmann@bkf.com>; Alysia Reyes <Alysia.Reyes@cityofsanrafael.org> Subject: RE: Pickleweed This works for us. @Alysia Reyes can you set up a task order for $6300 for BKF when you are back in the office tomorrow? Thanks, April Miller (she/her) l City of San Rafael Assistant Public Works Director/ City Engineer Dir: 415.485.3409 Cell. 415-725-9354 www.ci ofsanrafael.or IDPWnews. From: Jason Kirchmann <ikirchmann bkf.com> Sent: Monday, February 7, 2022 7:50 AM To: April Miller <A]2ril_Miller@cityofsanra_fael.org> Cc: Alysia Reyes<Alysia.Reyes@cityofsanrafaei.or > Subject: RE: Pickleweed April, Got it, the boundary could be a real challenge since there really hasn't been anything in this area and it looks like it may have an old abandoned RR ROW in the vicinity, the original subdivision is from 1907 and we found in other surveys nearby that things appear to be "moving" CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann for Alysia Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 2/15/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org MAD 2 City Attorney a. Review, revise, and comment on draft agreement 2/17/2022 ® LG and return to Project Manager 2/17/2022 ® LG b. Confirm insurance requirements, create Job on Department Director PINS, send PINS insurance notice to contractor 3 Approval of final agreement form to send to 3/14/2022 ❑X BG Project Manager contractor 14 Forward three (3) originals of final agreement to 3/14/2022 contractor for their signature When necessary, contractor -signed agreement 5 Project Manager ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. �I PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 3/16/2022 AD I Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed/ ��'l k agreement — 6 8 City Attorney Review and approve insurance in PINS, and bonds /2-Z ZZ (for Public Works Contracts) 1�- i' 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards Project Manager copies to