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Home My WebLink AboutPW Master Services Agreement; Task Order No. 66 Tree Ordinance Support ServicesCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED MARCH 8, 2021 WITH SNG & ASSOCIATES, INC. TASK ORDER NO. 66 Land Development Discipline Tree Ordinance Support Services Contract Amount: $10,736.00 THIS TASK ORDER is entered into on , 202 between the City of San Rafael, a municipal corporation ("City"), and SNG & Associates, Inc., ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated March 8, 2021 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, titled "Tree Ordinance Support Services", as directed by the City. Rick Steiner shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Matthew Pepin as the person at the City responsible for monitoring performance under this Task Order. b. Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order 2. Date of completion; Work hours estimate: Cost estimate and budget; Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. CITY O SAN RAF By: •� Iim hutz, City an er Contents approved: By: !3� Bil cerin, Public Works Director Reviewed By By. �.A--4 a b", Robert F. Epstein, City lAttorney 2 Rev. May 2021 CONSULTANT By: Name: Nanda Gottiparthy Title: President (if Consultant is a corporation, add signature of second corporate officer) By: Name: Nanda Gottiparthy City of San Rafael Master Consultant Services Agreement Task Order Title: Secretary Exhibits: A Scope of work titled "Tree Ordinance Support Services", time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) 3 Rev. May 2021 TASK ORDER TREE ORDINANCE SUPPORT SERVICES (Task Order Reference Number: SNG SR 015) SNG & Associates, Inc. (SNG) presents the following Task Order (TO) Scope of Services as requested by the City of San Rafael Department of Public Works (DPW) for providing staff support services for developing a new Tree Ordinance. This proposal is based on a discussion with Mr. Rafat Raie and follow up email dated January 14, 2022. Estimated Fees: SNG will provide services included in the Exhibit: Scope of Workto meet mutually agreed upon deadlines for every submittal. The Estimated Fee to perform the Scope of Work is $11,809.60, which will be billed on a time -and -expense basis in accordance with our 2021 Billing Rate Schedule (Attachment A). The estimated fees are based on the preliminary documents submitted by the applicant and information available. The estimate reflects a reasonable level of effort that can be expected for projects similar in nature and scope to this application and assumes 2-3 submittals for review. Requests for additional fees may be submitted if additional reviews are required orthe project extends beyond normal approval timelines. Tasks Associate Project Manager Principal Estimated Fee $150/hour $1881hoizr $215motir Task 1 12 16 4 $5,668.00 Task 2 8 16 4 $5,068.00 SUB -TOTAL $3,000.00 $6,016.00 $1,720.00 $10,736.00 Contingency 10% $1,073.60 TOTAL $11,809.60 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 Exhibit A Exhibit A Scope of Services: Task 1— Research Best Practices and Update Draft Tree Ordinance We will review existing ordinances from surrounding communities. The purpose of this review is to understand the existing practices used by surrounding communities and incorporate applicable guidance and requirements into the San Rafael Tree Ordinance. Updates to the Tree Ordinance will include specific reference to basis from other ordinances. The ordinances of these agencies will be researched as requested: San Rafael Municipal Code, Mill Valley Municipal Code, Marin County Municipal Code. We assume two specific groups will be identified by City. The first is a "working group" that we will interface directly with during preparation of the draft Tree Ordinance and the second is a "stakeholder" or special interest group. We assume that the first draft update will be sent and revised by the "working group" and then a revised draft will be distributed to the "stakeholders" group. Deliverable: One draft Tree Ordinance will be circulated for comments followed by a revised draft to the "stakeholders" group. Task 2 — Prepare for City Council Adoption Once the Tree Ordinance has been fully approved by all interested parties, we will prepare the necessary documents for City Council adoption. This task includes all necessary internal coordination with city staff. We assume that SNG can participate in the City Council hearing remotely. SNG & Associates, Inc. 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 Page 2 ATTACHMENT A BILLING RATES SCHEDULE Position Hourly Rate Principal Engineer 215.00 Project Manager 188.00 Senior Engineer 178.00 Construction Manager 150.00 Associate Engineer II 150.00 Associate Engineer 1 135.00 Assistant Engineer 131.00 Senior Engineering Inspector 128.00 Engineering Technician/CAD Drafting 103.00 Engineering Inspector 113.00 Clerical/ Admin Support 81.00 Licensed Land Surveyor 170.00 Note: Sub -consultants and outside services billed at 110% of actual cost. Rates valid through December 31, 2022. Rates will be adjusted annually every January Vtwith maximum annual increase in rates of 3%. SNG & Associates, Inc. 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894 Page 3 �� RAF, � �;C z �, yo r/rf wires P�'h CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann for Bill Extension: 3352 Contractor Name: SNG Associates, Inc. Contractor's Contact: Rick Steiner Contact's Email: rick.steiner@sngassociates.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 FStepp RESPONSIBLE DESCRIPTION COMPLETED REVIEWER _ DEPARTMENT _J DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 2/9/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org MAD 2 City Attorney a. Review, revise, and comment on draft agreement 2/11/2022 n LG and return to Project Manager 2/11/2022 LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 2/16/2022 ❑X BG contractor 4 Project Manager Forward three (3) originals of final agreement to 2/16/2022 Xi contractor for their signature 5 Project Manager When necessary, contractor signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY _ 6 Project Manager Forward signed original agreements to City 3/7/2022 AD Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed _ agreement 3110 /2pzz 8 City Attorney Review and approve insurance in PINS, and bonds 1 " _(for Public Works Contract5) -31101 9 City Manager/ Mayor Agreement executed by City Council authorized 1 official 10 City Clerk Attest signatures, retains original agreement and /,� forwards copies to Project Manager ��