HomeMy WebLinkAboutPD Approval for Special Event Street Closures in San Rafael____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: April 4, 2022
Disposition: Resolution 15051
Agenda Item No: 5.c
Meeting Date: April 4, 0222
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Lisa Holton, Lieutenant
City Manager Approval: ______________
TOPIC: APPROVAL FOR SPECIAL EVENT STREET CLOSURES IN SAN RAFAEL
SUBJECT: RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF STREETS IN SAN
RAFAEL FOR SPECIAL EVENTS FOR CALENDAR YEAR 2022
RECOMMENDATION: Adopt a resolution authorizing the temporary closure of streets in San Rafael for
special events for Calendar Year 2022.
BACKGROUND:
The San Rafael Municipal Code requires City Council approval of all special events which necessitate
the temporary closure of City streets and temporary parking restrictions. In addition, California Vehicle
Code section 21101(e) authorizes the City to adopt a resolution temporarily closing a portion of any
street for celebrations, parades, local special events, and other purposes when, in the opinion of local
authorities having jurisdiction or a public officer or employee that the local authority designates by
resolution, the closing is necessary for the safety and protection of persons who are to use that portion
of the street during the temporary closing. As of March 2022, there are seven (7) special events that
are planned which require street closures and/or parking restrictions; many involve closure of
Downtown streets.
Individual operational reports covering staffing and street closures will be generated for each event as
the year progresses. Staff recommends that the City Council approve these special event street
closures for the year 2022.
Advance approval for the majority of events will streamline the approval process without sacrificing City
input and control. If approval is granted for the stated events, City Staff will continue to process all
event applications as in previous years. Event producers will be required to submit a Special Event
Application, fulfill insurance requirements indemnifying the City from liability associated with the event,
and provide detailed information regarding operation, logistics, and activities included in the event. The
Events Coordinator will ensure event organizers effectively manage community notifications of potential
event impacts as well as associated street closures.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:
The following table incudes the seven special event street closures:
Date Event Location
Every Thursday between May
and September 2022.
Friday evenings may be added
for Dining Under the Lights
based on demand.
Downtown San Rafael Market
and Dining Under the Lights
Fourth Street: Cijos Street to B
Street; additional side streets
May 7, 2022 (Saturday) May Madness Car Show and
Parade
Fourth Street: Lincoln Avenue to
H Street; A Street between
Fourth Street and Fifth Avenue;
Julia Street between B Street
and A Street
May 23, 2022 (Monday) State of the City A Street: Third Street to Fourth
Street. Additional details TBD.
June 4, 2022 (Saturday) Youth In Arts Annual Fundraiser C Street: Third Street to Fourth
Street
July 30, 2022 (Saturday) San Rafael Sunset Criterium Fourth Street: Lootens Place to
E Street; Fifth Avenue: A Street
to D Street
September 18, 2022 (Sunday) San Rafael Porchfest Gerstle Park; Bayview Street: D
Street to Clark Street; San
Rafael Avenue: D Street to Clark
Street; Marin Street: San Rafael
Avenue to Clayton Street;
Clorinda Street: Marin Street to
Clark Street
October 29 & 30, 2022
(Saturday and Sunday)
Marin Endurance Festival Point San Pedro Road: Rivera
Drive to Biscayne Drive
Specific Street closure times will be determined by City Staff and the Traffic Sergeant as needed for each
event day and schedule and will be noticed to the public.
COMMUNITY OUTREACH:
Merchants, businesses, residents, and the general public are notified of the street closures through a
variety of traditional outlets, including mailed notices, public service messages, event posters etc. In
addition, staff will use official City of San Rafael social media accounts to communicate street closure
information.
FISCAL IMPACT:
Pursuant to the current City policy, Police, Public Works, and Parking Services fees and/or costs will be
assessed and reimbursed by the event organizer unless directed otherwise.
OPTIONS:
The City Council has the following options to consider on this matter:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
1. Adopt the resolution authorizing the specified special event temporary street closures.
2. Adopt resolution with modifications.
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTION:
Adopt resolution.
ATTACHMENTS:
1. Resolution Authorizing the Temporary Closure of Streets in San Rafael for Special Events for
Calendar Year 2022
RESOLUTION NO. 15051
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE
TEMPORARY CLOSURE OF STREETS IN SAN RAFAEL FOR SPECIAL EVENTS
FOR CALENDAR YEAR 2022
WHEREAS, the San Rafael City Council has determined that it is in the best interests of the
public health and safety to implement a modified Traffic Plan and Road Closure for all
special events in San Rafael and nearby neighborhoods; and
WHEREAS, after reviewing plans for the events and the traffic patterns, City staff has
determined and recommended that, in the interest of the safety and welfare of pedestrian
and auto traffic in the downtown area, the streets shown in Table 1 of the Staff Report
attached hereto and incorporated herein by reference, should be temporarily closed to
through traffic for the dates and locations as specified in the Staff Report; and
WHEREAS, the specific time periods for the temporary closures described in the Staff
Report shall be as determined by the City’s Events Coordinator in consultation with the
Police Department, and the Events Coordinator shall give timely notice to the public of
those time periods by signage and/or other appropriate means;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY
RESOLVES:
1. That all the above findings are true and correct; and
2. That pursuant to the authority of Vehicle Code section 21101(e), for the safety and
protection of persons, both pedestrians and vehicle drivers, the City Council
hereby authorizes the temporary closure of the listed streets for the locations and
dates shown on Attachment 1.
I, Lindsay Lara, City Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council held on the 4th day of April 2022 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Lindsay Lara, City Clerk